Administrative Secretary

Job Responsibilities:

• Reception duties - answer and direct phone calls, organise & serve refreshments for clients/meetings, distribution of incoming mail, letters, faxes
• Diary Management - organize and schedule appointments
• Office Management - cleanliness of office, upkeep of all office automation, replenish office supplies such as pantry and stationery stock
• Filing Management - maintain a structured filing system
• Fleet Management - insurance & road tax renewals of company vehicles 
• Liaising with Suppliers, Building Management Office, Parking Office, Company Secretary and Auditors
• Travel arrangements - flight tickets, hotel, limo, logistics arrangements for office staff & visiting guests.
• Claims Management - submit and reconcile monthly travel & credit card expense reports.
• Petty Cash Management
• Draft professional emails & letters in English and Bahasa Malaysia 

Requirements:

• Minimum 2 years proven experience as an administrative assistant, office secretary or admin secretary. 
• Minimum Diploma in Business Administration/Management; additional qualification as an Administrative Assistant or Secretary will be a plus.
• Knowledge of office management systems and procedures.
• Proficient in MS Office (MS Word, MS Excel and MS PowerPoint).
• Good time management skills and the ability to prioritize work.
• Well organized, attention to detail and problem solving skills.
• Professional demeanor and attitude
• Must always demonstrate high degree of integrity in maintaining confidentiality
• Must be able to work long hours if required.

Perks & Benefits

• Nearby public transport (MRT)
• Outpatient Medical