•  Permanent Full-time
• $75,252.28 per annum plus Superannuation
• Join the City Lifestyle team

Hume City Council is one of Australia’s fastest growing and culturally diverse councils. We put the customer and our community at the centre of all that we do, ensuring our services are efficient and accessible.

To provide high quality administrative support to the City Lifestyle Department, including the Department Manager, supporting the effective and efficient delivery of services to the Hume community.

What you’ll be doing:

• Communicate with City Lifestyle staff to develop, maintain and improve office systems, procedures, and protocols to ensure compliance with Council policies, procedures, and guidelines and to meet Department objectives.
• Provide diary and appointment management to the Manager City Lifestyle.
• Support the processing and production of correspondence, reports, minutes, reports, and discussion papers initiated within the Department.
• Coordinate Department approvals and provide quality assurance of formal correspondence. This includes assistance for the Council rolling program and Councillor requests and queries, when required.
• Respond to internal and external requests for information, customer requests, and under the guidance of the manager prepare / reply to general correspondence.
• Schedule meetings, appointments, and support the planning and delivery of departmental meetings and events. This includes arranging catering, booking venues, minute taking, and advising participants and external stakeholders as required.
• Undertake Human Resources processes in the recruitment of staff for the City Lifestyle Department.
• Support the Arts, Culture and Events team in administrative matters, including permitting and events administration support.

The skills and experience you’ll bring to the role:

• Demonstrated administrative experience in supporting the effective and efficient operation of a department or similar, including preparation / reply to general correspondence, support purchasing/invoicing requirements, recordkeeping / CP Content manager and the collation of reports and briefing notes.
• Commitment to quality customer service provision and the ability to follow through all enquiries effectively and efficiently.
• Demonstrated ability in dealing with difficult situations, resolving problems, and presenting a positive image of Council.
• Demonstrated ability to communicate effectively, both verbally and in writing, with a broad range of people from diverse backgrounds and cultures. The ability to speak community languages would be advantageous, however is not essential.
• Ability to follow policies, procedures, and guidelines.
• Knowledge of Council software applications including Finance One, CP Content Manager, Microsoft SharePoint and Teams is desirable.

Required Certifications & Qualifications: 

• Recognised qualifications in administration, or similar, or relevant experience in administration with lesser formal qualifications
• Current driver’s licence.

Why Hume City Council?

A leader in local government, we’re committed to creating an inclusive and collaborative work environment that is guided by our values:

We’re better, every day: We give things a go and value progress over perfection. We have permission to go for it and are expected to reflect and learn.

We’re in it together: At Hume, everyone matters. We Welcome and include all. Respect and safety are expected.

We show up: We empower and trust others and own our work. We rise to the challenges and are expected to do what we say we will.

All for Hume: We strive to achieve our best for the Hume Community. We are proud and passionate about working towards better outcomes and expect they are at the centre of everything we do.

We offer a competitive salary package, professional development opportunities, and a supportive work environment.

A child safe organisation and an equal opportunity employer. Council encourages people of all ages, people with disability, Aboriginal and Torres Strait Islander people and people from culturally diverse backgrounds to apply.

All candidates will be required to undertake background and probity checks including Reference Checks, Working with Children Check, and a Criminal Record Check.

• Permanent, Full-time
• $75,252.28 per annum plus Superannuation
• The role will be base at Broadmeadows Community Hub

Hume City Council is one of Australia’s fastest growing and culturally diverse councils. We put the customer and our community at the centre of all that we do, ensuring our services are efficient and accessible.

To provide a high level of general office administration tasks that supports the Broadmeadows Community Centre Leader.

What you’ll be doing:

• Manage appropriate systems to ensure effective and efficient day-to-day administration including general correspondence, purchasing, document management, collation of data and reports.
• Administer the Centre’s booking system, including point of contact enquiries, including the maintenance of and adherence to the booking system and administration of accounting processes.
• Ensure effective and efficient day-to-day operation of the Broadmeadows Community Hub as per the Operations Manual.
• Ensure the centre is maintained and well presented to a high standard and any maintenance and cleaning issues are dealt with promptly through liaison with the Council’s Facilities Management Team.
• Help promote and support the participation of a wide range of users including tenants in the facility and Council programs through collaborative approaches and maintenance of day-to-day facility operational functions.
• Assist the community by providing accurate information and advice about Council services in a polite, friendly, and professional manner.
• Assist with the setting and packing up of the hire spaces in accordance with the needs of the user groups.

The skills and experience you’ll bring to the role:

• Knowledge and/or proficiency in the use of facility booking and administration systems within a community setting.
• Proficiency in the application of standard office administration and clerical procedures and practices.
• Commitment to quality customer service provision and the ability to follow through all enquiries effectively and efficiently.
• Good interpersonal skills and proven ability to communicate effectively and gain co-operation and assistance from customers and colleagues, particularly in a multicultural setting. 
• Ability to work as a member of a team committed to providing efficient and quality customer service.
• Excellent verbal and written communication skills and demonstrated ability to gain cooperation and assistance from customers and colleagues.

Required Certifications & Qualifications: 

• A nationally recognised Certificate in a related discipline (Administration or Customer Service) or relevant experience.
• Current driver’s licence.

Why Hume City Council?

A leader in local government, we’re committed to creating an inclusive and collaborative work environment that is guided by our values:

We’re better, every day: We give things a go and value progress over perfection. We have permission to go for it and are expected to reflect and learn.

We’re in it together: At Hume, everyone matters. We Welcome and include all. Respect and safety are expected.

We show up: We empower and trust others and own our work. We rise to the challenges and are expected to do what we say we will.

All for Hume: We strive to achieve our best for the Hume Community. We are proud and passionate about working towards better outcomes and expect they are at the centre of everything we do.

We offer a competitive salary package, professional development opportunities, and a supportive work environment.

A child safe organisation and an equal opportunity employer. Council encourages people of all ages, people with disability, Aboriginal and Torres Strait Islander people and people from culturally diverse backgrounds to apply.

All candidates will be required to undertake background and probity checks including Reference Checks, Working with Children Check, and a Criminal Record Check. #LI-Hybrid

About ACC

Australian Christian College (ACC) is a protestant non-denominational, Christian Education organisation, whose mission is to develop each and every student to be equipped spiritually, academically, socially and physically to flourish into their full potential, and be a positive influence on the world around them. ACC is wholeheartedly committed to excellence in education so that students are “well known, well loved, and well taught” by dedicated trained Christian staff.

ACC is part of Christian Education Ministries, with 14 schools in 5 states, and is also the largest non-government Distance Education provider in Australia.

About Hobart

Our Hobart campus is a co-ed K-10 school with a reputation for academic progress, character development and student care. This is supported by our approachable staff who are committed to helping students thrive. While the school community is relatively small (100+), the learning culture is strong and we are seeing growth year on year.

See a video of the Principal giving insight into the school here 

About the role

An opportunity exists to work in a committed Christian team as an office administration officer. The part-time position is during school term times only.

This position is expected to start in February 2025.

Responsibilities:

• Assist our Administration Office Manager
• Foster a positive and welcoming atmosphere, building strong relationships with our students, parents, teachers and greater school community
• Maintain a positive and efficient office working environment .
• Perform administration tasks via digital platforms
• Learn and adhere to established systems and procedures

Qualifications and Skills:

• A genuine person with a friendly personality.
• A current WWVP Accreditation
• Growth mindset and team oriented attitude.
• Strong communication and interpersonal skills.
• Reliability and punctuality.

• Work with a dedicated Christian team.
• Be part of a faith community.
• Be the first point of contact for many of the College Community
• Play an active part in growing the school and providing a quality service with Christian education.