About the Role

The Administration Officer is a newly created position that will report to the Head of Operations (HoO). This position will be responsible for managing the office facilities and co-owners’ management including strata committee commitments and responsibilities. The Administration Officer will provide general administration support for the Head of Operations, CEO and other members of the team as required. The Administration Officer will support the HoO with compliance including providing HR administrative support and some basic IT support including but not limited to new employee set up.

 This is a fast paced and diverse role that requires energy, initiative, service, relationship management, stakeholder management, pro-active organisational and problem-solving skills. The successful candidate will bring medium level administration experience and will be based on site in our Sydney CBD office, with hybrid options on arrangement.

About the Business Services Department

Business Services is responsible for the efficient and effective operations and operational performance of the Agency, including development, delivery, evaluation and reporting of strategic and operational planning and policy development across Human Resources, Administration, Property Management, Finance, Information Technology, Compliance, Governance, Finance Reporting and Risk Management. The team works closely with other Departments and partners to enhance a culture of collaboration, creativity, and trustworthiness.  We provide processes, tools, advice, and support to other Departments to operate as effectively and efficiently as possible and identify opportunities and implement solutions for continuous improvement.

About Act for Peace

 We believe all people are created equal, and we should love our neighbours as ourselves. Yet, right now, we’re living in a world of ‘us’ and ‘them’. Divisions are deepening, conflicts are escalating, and climate inaction is placing lives in peril.

 It means every day, more of us around the world are forced from our homes by violent conflict and disaster.

 For more than 70 years, Act for Peace has brought people together to respond to this injustice. Meeting urgent needs, advocating for change and backing displaced people to reclaim control of their lives.

 Founded by the Australian churches, we are a diverse collection of people united by a powerful conviction: to create a just and peaceful society, we must work together. It’s both the right thing to do, and the only thing that will work.

 That’s why we work in solidarity with long-term local partners; and collaborate with local, regional and global networks, academics, governments and the UN; to ensure people uprooted by conflict and disaster have a safe place to belong.

 OUR VISION
A world where everyone belongs.

 OUR PURPOSE
To create, together, a world where people uprooted by conflict and disaster have a safe place to belong.

For more information about Act for Peace, including our strategic framework, principles and policies, please visit our website www.actforpeace.org.au

Essential

• 3+ years’ experience in a similar administrative role

• Strong administrative, planning and organisation skills, with attention to detail, ability to problem solve and juggle competing priorities.

• Possess high level skills in Microsoft products (Word, Excel, PowerPoint, Outlook, SharePoint) and other software programs for task management and coordination.

• Proven ability to work effectively in a team environment and apply initiative.

• Ability to communicate effectively in external stakeholder settings.

• Strong interpersonal skills with a high level of professionalism – face to face, over the phone and through correspondence

• Demonstrated experience in maintaining confidentiality and sensitive information.

Desirable

• Experience in NGO sector

Other

• Eligibility to work in Australia.
• Commitment to living the values of Act for Peace
• Commitment to abide by the principles, policies, and codes of conduct of Act for Peace
• Occasional work outside standard business hours may be required (reasonably)
• Ability to thrive in a diverse, multicultural, and multi-talented workplace.

Full details including selection criteria can be found in the information pack which can be found HERE.

Applicants with a background of forced displacement are encouraged to apply.

Act for Peace takes the prevention of fraud, sexual misconduct and harassment, and the protection of children seriously.

• Employment is conditional upon the outcome of an Australian Police Background check, as well as an equivalent police background check for any country in which the applicant has lived for more than 12 months during the last five years and for each country of citizenship. A working with children check may also be required.
• Strict adherence to our Code of Conduct, Child Safeguarding Policy, Child Safeguarding Code of Conduct, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH) Policy and the Privacy Policy is mandatory.
• Copies of our policies can be found at www.actforpeace.org.au/our-policies

• Flexible hours (role to based mostly on site)
• Training & Development
• Employee Assistance Program - Counseling
• Salary Packaging

A unique opportunity to grow with AU/NZ’s most dynamic PR/social media agency

• Exciting opportunity for a Public Relations/Social graduate or similar
• Unique learnings and exposure to the inner workings of Thrive
• Provide PR assistant, social media and event management support to the agency
• Support the CEO with PA work and special agency projects
• Choose your own future pathway into a full time career into PR, social or content

Do you love being a part of a team, being the ultimate host, whipping teams into shape and making sure events work like clockwork? Thirsty to learn from the best in PR/social media and kick-start your career in comms with ambitious colleagues?

If you are a recent PR/social media graduate or junior administrative assistant seeking a new challenge, then this role is for you!

Thrive Sydney is seeking its new PR Office Coordinator / PA to the CEO following the recent promotion of this role into a full-time client account position. This is an exciting opportunity to join the operations team at Thrive and be central to the success of our HQ and Sydney team.

This is a dynamic role with direct exposure to the Executive Leadership representative overseeing operations and the CEO in a fast-paced environment that values passion, accountability, curiosity, collaboration and integrity every day at Thrive. Our agency culture is one where your happiness and well-being is front and centre and where you are limited by nothing.

A Unique Role with three dimensions:

Office Coordinator

• Set up, pack up, hosting and more - this role takes care of the office and the team
• Lights on, music on, visitors in the boardroom, couriers at the door, catering and coffees needed - you keep the daily workflow moving and the vibe happening
• Travel, accommodation, restaurant bookings and more - keep up to date with where to eat and where to book teams and clients
• Wrangle the team to deliver Thrive social events like Thrive O’Clock on Thursdays - our weekly social catch up
• You can manage the admin budget and support with office end-of-month reconciliations
• Suppliers are your besties - you can coordinate external teams to get jobs done
• Help deliver the weekly Thrive All-Agency WIP providing support to the National Admin Manager
• You’re the ultimate wrangler and doer collaborating closely with the Property Manager on maintenance and the National Operations Manager on all operations deliverables
• Monday to Thursday in office ~ Fridays work from home

Thrive PR & Event Support

• Learn and support with content ideas and production for Thrive’s social media channels
• Provide quarterly event support for Thrive’s Decades Ahead and other events at HQ including guest list management, hosting and event coordination such as catering and bump in/out

Personal Assistant support to CEO

• Support to manage bookings and diary - weekly meetings with the CEO to confirm the week ahead
• Be the internal go-to person for CEO diary access
• Support with special requests related to travel, client gifting and hospitality
• NB / CEO’s marketing, internal comms and some business requirements are managed by the Marketing/Comms team

What you’ll love about Thrive

• Accelerated career progression - this role is a genuine pathway to highly competitive full time PR/Social media employment at Thrive (typically 12-18mths in this role)
• Early Friday finishes…clock off by 4pm most Fridays
• Comprehensive Learning & Development program and opportunity to participate in Academy programs including Tech Academy and PR/social media courses
• Weekly socials in office and quarterly social dinners and other team events
• Commitment to wellbeing including an additional Wellness Day as extra annual leave every year, 24/7 counselling support if needed, progressive policies including commitments to Domestic Violence support and external courses such as The Resilience Project

About You

• Recent graduate or certificate in PR/social media ~ we will also consider hungry-to-learn school leavers
• Superpower organisational and time management skills
• Multitasker with initiative and strong attention to detail
• Budget and admin nous
• Tech smart - proficient with Google Docs, Word, Excel, Powerpoint and Outlook
• Well presented and articulate
• Excellent customer service and problem solving skills

More about Thrive

Thrive is a powerhouse independent, Australian owned public relations agency. We exist to help our people, partners and the community grow vigorously, flourish and be successful. Founded by Managing Director Leilani Abels in 2000, Thrive's 85+ person team is made up of in-house media, creative and digital specialists across Melbourne, Sydney, Brisbane, the Gold Coast and Auckland. We deliver strategic communications services for leading global and local brands including LEGO, ANZ Group, Cisco, ASUS, Tinder and AfterPay NZ.

PR Agency of the Year | Mumbrella Awards 2022 & B&T Awards 2022

 Visit us here for more information - www.thrivepr.com.au.

Only Australian citizens or permanent residents of Australia should apply.

All contact with Thrive will be treated confidentially. Only shortlisted candidates will be contacted.