11th December,
David the Company:   is recruitment services provider hell-bent on connecting our clients with terrific talent. Our client has asked us to find them a highly organised individual to assist with Business Support and Administration duties, office based in Brisbane's South West  Working within a small office-based team, you'll provide crucial support to field-based project teams operating in remote locations. This dynamic position combines general administration with specialised project support duties.    This will suit someone who has 

A strong Customer Service focus (even if most interactions are internal customers, or colleagues)
Previous administration experience ( mining or construction setting would be an advantage)
Advanced Microsoft Office skills
Exceptional attention to detail & dead accurate data entry*( important)
Excellent communication abilities to connect with the project team and on-site staff
Diplomacy and ability to maintain the the privacy of

... Click here to view more detail / apply for Business Support/ Office Administrator

13th November,
Pacific People Solutions  are very pleased to partner with our valued client,  Alpha HPA,  to source a  Project Office Administrator  for their Stage Two Project, based in their Project Office in Spring Hill. The  Alpha HPA First Project Stage Two  is an integral part of the companys vision to successfully commercialise the ultra-high purity aluminium product range that will support the global decarbonisation transition. As the , Project Office Administrator,  you will provide administrative support across the Integrated Owners Team which will include the development of document templates, document formatting, data entry of key project information and general office management.  This is a brand-new position for this fast-growing project team and will require you to work closely with the Project Director and other key members of the Project and Corporate Administration team. In addition, you will need to develop collaborative relationships with Office suppliers, IT providers
... Click here to view more detail / apply for Project Office Administrator

We are at the heart of every place that matters. As a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. Our work is IMPORTANT. YOU are important. We provide our people with the tools to shape their careers for growth. With around 16,000 employees worldwide, EVERY team member contributes to our mission and can make a positive difference. By working as one global team, we continue growing the business, growing together, and growing ourselves. Build your career with us!













Coolum Beach, QLD, AU,







Nov 19,













... Click here to view more detail / apply for Administrator

Position Details:

Business Name : Ready Movers

Job title: Office Manager

Salary: AUD $80,000.00 Salary (Plus 11.5% Super)

Hours: Full time (38 hours p/w)

Location: 858 Nudgee Road, Northgate QLD 4013


Role:

Organise and control the functions and resources of offices such as administrative systems and office personnel.


Job Duties :

• Oversee general office operations and provide reports to management.

• Coordinate appointments, schedules, and staff calendars.

• Manage filing systems, office supplies, IT infrastructure, and inventory orders.

• Respond to staff queries, oversee interactions, and address office management issues.

• Monitor office systems, implementing innovative work processes to enhance efficiency.

• Collaborate with Human Resources for policy updates, onboarding, and performance reviews.

• Plan and manage in-house or off-site activities, travel arrangements, and event logistics.

• Ensure compliance with safety regulations and maintain a comfortable working environment.

• Maintain and organize both electronic and physical files, including customer and project records.

• Manage staff attendance and movements to support productivity.

• Maintain a tidy and inviting office, manage office supplies, and create a welcoming atmosphere.


Minimum Qualification, Skills and Experience:

AQF Associate degree, Advanced Diploma or Diploma with 1 year full-time relevant work experience. At least three year of relevant experience may substitute for the formal qualifications listed above.


Requirement:

• Excellent organisational and multitasking skills with the ability to manage both administrative and financial tasks.

• Strong communication skills, both written and verbal.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to work independently and handle a fast-paced, dynamic work environment.

OFFICE MANAGER

Estrin Saul Lawyers is currently seeking an experienced Office Manager to join our dedicated team.

Company Background

We are modern and dynamic experts in our field and pride ourselves on clear, concise and competent solutions for your desired immigration outcomes. With over 50 years’ combined experience in immigration law, we are well-placed to provide you with expert, yet practical immigration advice. Estrin Saul Lawyers is one of Australia's largest specialist immigration law firms. We specialise in all aspects of immigration law and have significant corporate, skilled, family, litigation, humanitarian and health / disability practices.

About the Position

Job Title: Office Manager
Job Type: Full-time, Permanent.
Location: Perth, WA 6000
Salary: $75,000 per annum

Position Overview

The Office Manager plays a crucial role in the operational success of Estrin Saul Lawyers. This position requires a thorough understanding of the firm’s operational processes, excellent communication skills, and the ability to collaborate effectively with diverse stakeholders – including clients, colleagues, and external bodies. The Office Manager is instrumental in ensuring the smooth functioning of the firm’s Perth, Adelaide and Manila offices and contributes to maintaining our reputation as a leading provider of immigration law services.

Key Responsibilities

The main duties of the Office Manager include and is not limited to the following:

Financial Management:

• Collaborate with the Partners in overseeing the firm’s budgeting, financial reporting, and billing processes.
• Ensure compliance with relevant financial regulations (e.g., trust accounting rules) by collaborating with the firm’s auditors, bookkeeper, and other financial professionals.
• Analyse financial data to identify trends, opportunities for cost savings, and revenue growth potential.
• Monitor and manage team and individual budgets, ensuring alignment with the firm’s financial goals and objectives.
• Oversee payroll processing, ensuring accuracy, timeliness, and compliance with relevant tax and employment laws.
Office Administration:

• Ensure that office equipment (printers, computers, etc.) is properly maintained and serviced.
• Manage office supply inventory, ordering new supplies as needed and ensuring adequate stock levels.
• Implement and maintain compliance with occupational health and safety regulations, conducting regular inspections and addressing any potential hazards.

Contract Management:

• Prepare, assess and review the firm’s applications, contracts and agreements with external service providers.
• Prepare, assess, and review the firm’s employment agreements, ensuring compliance with relevant employment laws.

Human Resources:

• In collaboration with the firm’s leadership team, assist with the firm’s recruitment, onboarding, and performance evaluation activities in line with the firm’s strategic plans.
• In collaboration with the firm’s leadership team, assist with implementing training programs to enhance staff knowledge in line with the firm’s strategic objectives.
• Maintain effective communication with the firm’s external HR provider to ensure seamless coordination of HR services, including payroll, benefits administration, and compliance with employment law.
• Oversee the firm’s use of Xero for accurate and up-to-date employee record management.
Office Policy Development:
• Establish and maintain a comprehensive library of internal policies and procedures that adhere to legal requirements specific to the practice of law, ensuring compliance and best practices.

Strategic Planning:

• Actively participate in the firm’s leadership team, contributing to the development and implementation of strategic plans that drive the firm’s growth and success.
Data Management and Security:
• Assist with the implementation and enforcement of the firm’s data security measures to safeguard sensitive client information and maintain confidentiality.

Audit Coordination:

• Collaborate with relevant team members to develop comprehensive annual audit plans that address key risk areas within the firm’s operations.
• Lead the execution of regular audits, ensuring that findings are thoroughly analysed, and any identified issues are promptly addressed to maintain compliance and improve processes.

Reception and Drafting Team Management:

• In collaboration with the relevant team leaders, provide overall direction and supervision for the Manila drafting and reception services team, ensuring efficient and high-quality service delivery.
• Establish clear performance targets for the Manila team and regularly monitor their productivity, providing constructive feedback and coaching to optimise performance.
• Develop and implement targeted training programs for the Manila team to enhance their skills in legal drafting, client communication, and administrative tasks, aligning with the firm’s quality standards.
• Maintain open communication with the Manila team leader to proactively address any operational challenges or issues, ensuring smooth and uninterrupted service delivery.
• Facilitate seamless communication and collaboration between the Manila team and the Australian offices, fostering a cohesive and unified team environment.

Team Culture & Development:

• Embody and champion the firm’s values, mission, and vision, creating a shared sense of purpose and pride among team members.
• Actively participate in firm-wide initiatives and events, contributing to a positive and engaging work environment.
• Foster a culture of open communication, feedback, and recognition, encouraging team members to share ideas, learn from each other, and celebrate successes.
• Promote diversity, equity, and inclusion within the team and the firm as a whole.

Required Qualifications:

• At least a bachelor’s degree in a relevant field. Candidates with a master's degree or higher will be given preference.
• The candidate must possess superior English proficiency.
• Must have unrestricted work rights in Australia.

Required Skills and Experience:

• At least 2 years’ worth of experience in office administration/management role.
• Experience in overseeing financial operations.
• Experience in managing human resources functions, encompassing recruitment, onboarding, and performance management.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks, meet deadlines, and maintain efficiency.
• Has excellent technical skills and is adept at troubleshooting IT issues.
• Proficient in using Microsoft Office Suite, Xero accounting software, and various office hardware.
• Strong attention to detail and a commitment to maintaining a clean, organised, and professional office environment.
• Exceptional problem-solving and decision-making abilities, enabling effective handling of unexpected situations and conflict resolution.

FastScaff is a trusted provider of full-service scaffolding solutions in Mount Isa and North West Queensland. Committed to excellence and community, they prioritize safety, efficiency, and employee well-being. Their services cater to a range of projects, including shutdown support and working-at-heights maintenance.

To maintain their high standards and support their growing operations, FastScaff is seeking an Office Manager. The ideal candidate will possess strong organizational skills, attention to detail, and a proactive approach. This role is crucial in overseeing the administrative and operational functions of the team, ensuring smooth workflow and efficient project management.
If you're passionate about contributing to a successful and values-driven organization, consider joining FastScaff. This is an opportunity to work on exciting projects, collaborate with talented professionals, and make a positive impact on the community.

Salary: $73,150 per annum plus superannuation

Job Details: Full time, 38 hours per week

Location: 17 Barkly Hwy (miles end) , Mount Isa, QLD, Australia

Key Responsibilities and Duties:

- Develop and implement strategic office plans, setting priorities and service standards to optimize efficiency and productivity.
- Effectively allocate human resources, space, and equipment to ensure optimal utilization and cost-effectiveness.
- Assign work to staff, monitor performance, and provide guidance and support to foster a positive and productive work environment.
- Manage office records, accounts, and financial transactions to maintain accurate and up-to-date records.
- Liaise with professionals and external stakeholders to coordinate office business, resolve issues, and build strong relationships.
- Ensure the maintenance of office equipment and supplies, and oversee facility upkeep to maintain a safe and functional workspace.
- Ensure adherence to occupational health and safety regulations, government legislation, and company policies and procedures.
- Coordinate personnel activities, including recruitment, promotions, performance management, payroll, training, and supervision to attract and retain top talent.
- Demonstrate strong organizational, time management, and communication skills, as well as proficiency in Microsoft Office Suite and relevant office software.
- Be proactive, solution-oriented, and committed to continuous improvement, with a strong attention to detail and accuracy.

Essential Skills:
> Strong communication skills;
> Strong Organizational and Time Management Skills
> Proficient in Technology

Relevant Experience and Qualifications:
> Minimum 1 year of related experience.

31st October,
Full Job Description Centacare Specialist Family Support Services (SFSS) is a non-profit community organisation that supports the strengthening of family and community relationships, particularly where there is vulnerability and disadvantage.  Our services are available to the entire community regardless of religion, circumstance, ethnicity, economic situation, age, gender or ability. We strive to deliver professional and accountable services whilst empowering our clients to find solutions and achieve their goals. The role This is an exciting opportunity for an experienced administrator to assist clients entry to the service and support the work of SFSS practitioners who offer family dispute resolution, counselling and education services to the community. The position would suit a person who has prior experience in client support services and prior administrative experience. This will be a full time position based in Fortitude Valley and the role will support a range of services across Brisbane.   
... Click here to view more detail / apply for Receptionist / Administrator

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day , 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. Your future role We have an exciting opportunity available for a Project Administrator to join our team responsible for the maintenance of the NGR fleet of trains. Based at our maintenance facility in Wulkuraka , you will support all aspects of the operation with a diverse range of administrative tasks. Well look to you for:

Ensuring office/kitchen supplies are stocked and managed.
Assisting in organizing events for the site.
Managing purchase requests and purchase orders.
Supporting payroll administration.
Collating of

... Click here to view more detail / apply for Project Administrator

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day , 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. Your future role We have an exciting opportunity available for a Project Administrator to join our team responsible for the maintenance of the NGR fleet of trains. Based at our QLD corporate office in Milton , you will support all aspects of the operation with a diverse range of administrative tasks. Well look to you for:

Document control coordinating project documentation.
Managing purchase requests and purchase orders.
Collating of reports and presentations for our Rollingstock team.
General administrative duties and ad-hoc

... Click here to view more detail / apply for Project Administrator

22nd November,
About CPM CPM Advisory & Project Management (CPM) is a reputable consultancy dedicated to delivering innovative solutions and exceptional results to client organisations across Australia. We achieve success in delivering value across the entire project lifecycle to governments, asset owners and project owners in the infrastructure and building sectors. We provide strategic advisory, transaction management, design management, construction management and project management services of the highest calibre. Our culture is our number one asset and attracts the industrys best to join our team. We are an experienced group of down-to-earth professionals achieving amazing results in our professional and personal endeavours. Our culture is underpinned by our values and these are the DNA of the company guiding us daily;  People First ,  Adaptability & Technical   Excellence ,  Collaboration  and  Positive Legacy . About the Role As Project Administrator (client-side), youll be part of a team responsible
... Click here to view more detail / apply for Project ADMINISTRATOR

Our client requires some immediate support through until Feb/March .  You will be supporting a large project, working alongside a busy technical team. 
Whilst some training on processes will be provided, you will need solid administration experience and strong software and systems skills in order to pick things up quickly. 
You will also be a self-starter, a natural problem solver and have a flexible approach to work as priorities may change at a moment's notice.   
Responsibilities may include: 
- Updating various project systems
- Chasing stakeholders for information
- Managing compliance documentation
- Producing reports
As well as solid administration experience, you will need to have:
- Strong, quick and accurate data entry skills
- Excellent communication skills
- Able to work autonomously and be a self-starter
- Can both follow process and be flexible when required
- Able to pick up new systems and software

... Click here to view more detail / apply for Safety Administrator

8/6 & 4/3 | FIFO from Perth to the Mine
Competitive Hourly Rate




About Our Client


Michael Page have partnered with a world-class mining operation in Western Australia's Pilbara region, representing the next generation of integrated iron ore mining, rail and port projects. They're one of Australia's largest single iron ore mines, they are proud to deliver enormous economic benefits to the Western Australian and Australian communities.




Job Description


The key responsibilities of this role are;

Provide administrative assistance to the Power Plant management team, including document preparation, correspondence, and internal reporting.


Manage filing and documentation systems, both electronic and physical, ensuring that all records are compliant with company policies and industry regulations.


Maintain office supplies and inventory, ensuring adequate resources




... Click here to view more detail / apply for Site Administrator

HR Officer Temp - Perm position 35 hours, 5 days per week, Hybrid Working (2 days at home) $78, - $85, Are you looking for an exciting opportunity to join a dynamic local government organisation? We're seeking a Talent Acquisition Officer/HR Officer to support a fast-paced Talent Acquisition team in a council undergoing rapid growth and change.
ABOUT THE ROLE
This role offers the opportunity to work on a mix of strategic and operational HR activities, with a strong focus on talent acquisition. From attraction and advertising to recruitment, selection, and onboarding, you'll play a critical role in supporting the council's efforts to build a thriving, positive organisational culture. You'll collaborate with various business units, developing people-focused initiatives and strategies to align with organisational objectives.
BENEFITS OF JOINING THE TEAM
The successful applicant will enjoy:

Learning and development opportunities, with mentorship and support
... Click here to view more detail / apply for HR Administrator

Linkforce is a leading integrated maintenance, engineering, and project services delivery business. Founded in , Linkforce started with a small crew of shutdown specialists and a single utility operating in the Pilbara. Our group has now grown to an operational workforce of over 3,000 personnel with an extensive fleet of modern vehicles and equipment that operate nationwide.
Due to continued growth, we are currently seeking a Procurement Administrator to join our Procurement team. Based at our new CBD head office, this position is offered on a full time permanent basis.
THE ROLE
As a Procurement Administrator you will be responsible for:  

New Vendor onboarding and database maintenance
Attending to goods receipting of invoices against purchase orders using Pronto
Responding to Vendor invoice queries and other financial questions as required
Processing and issuing of requisitions and purchase orders
Attending to E-Procurement and
... Click here to view more detail / apply for Procurement Administrator

About HeliMods
HeliMods is an internationally renowned aerospace technology company, operating from advanced facilities on Queensland's beautiful Sunshine Coast.
We operate a suite of vertically integrated soft and hard infrastructure that supports our talented team of technologists, engineers and manufacturing experts to deliver world-class solutions for our customers.
Founder owned and led, with an objective to deliver complex solutions that enhance aviation programs and human endeavours, we innovate industry-leading aerospace products and systems that enable our customers to perform a range of critical missions, including emergency medical retrieval, search and rescue, aerial policing and disaster relief.
Our technology solutions are implemented at network level and make lasting contributions to communities across entire states, territories and countries.
In keeping with our Strategic Plan, HeliMods is growing nationally and in select global markets. To support our growth plans we are currently seeking to appoint new team members ... Click here to view more detail / apply for HR Administrator

Monday to Friday | Perth based
Performance, Retention and Profit Share Bonuses
Company contribution towards private health cover for employees and immediate family
About the role: The Administration team is currently seeking an Office Administrator  to join them on a Monday to Friday roster   based at   our West Perth office.  Reporting to the Executive Assistant to CEO , you will be responsible for providing general administrative support to the Perth Corporate Office and Executive Assistant to CEO. Duties:

Primary point of contact for incoming calls, email enquiries, visitors and deliveries
General office and facilities maintenance
Organise catering for monthly events and the occasional meeting
Maintain general office consumables
End of month reconciliation: Cabcharge, Courier, AustPost
Ensure a clean and safe workspace
Create SAP shopping carts, receipt invoices and action capex and new vendor applications

... Click here to view more detail / apply for Office Administrator

Requisition ID:   

Relocation Authorized: National - Camp
Telework Type: Full-Time Office/Project
Work Location: Karratha WA
Extraordinary teams building inspiring projects: Since , we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.  Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and




... Click here to view more detail / apply for Medical Administrator

Systems Administrator
Division Name:  Policy & Programs / Digital & Strategic Programs Building Commission NSW
Grade:  7/8 Salary Range:  $110,266 - $122,058 Location:  Parramatta, other locations considered, in office presence required Term:  Temporary until 30 June
Due to the Christmas break Interviews will be scheduled for January
About the Building Commission NSW
The new Building Commission NSW has been established after the NSW Government recognised the substantial progress made by Fair Trading and the Office of the Building Commissioner in delivering once-in-a-generation reforms of the building and construction industry. The new commission will not only be the industry regulator, but also a collaborator with consumers and industry to ensure standards, capabilities, capacity and resilience continue to be lifted across the sector to deliver quality homes and meet the states housing targets.
The Building Commission NSW is an outstanding place to work due to its ... Click here to view more detail / apply for Systems Administrator

Branch Administrator
Job no: Work type: Permanent Full Time Location: QLD Regional - Townsville Categories: Administration Supervisor

We are excited to announce an internal opportunity for the role of Branch Administrator at our Townsville Depot. This role plays a pivotal part in ensuring the smooth operation of our depot and supports the success of our team by overseeing the daily administration and financial processes. You will interact daily with drivers, visitors, and customers, providing them with exceptional service and ensuring their safety.
If youre someone who thrives in a dynamic environment, possesses strong leadership skills, and has a keen eye for detail, this could be the perfect opportunity for you!
Key Responsibilities:

Process Management: Complete administrative tasks such as data entry, manifesting, report generation, and compliance with checklists to ensure all operational processes are followed and


... Click here to view more detail / apply for Branch Administrator

Help create a home away from home   
Are you an administration professional and a great communicator with a passion for people and service?   
If you?re looking to be part of a friendly, close-knit and customer-centric team, we have a fulltime permanent opportunity for an Administrator working a Fly-In-Fly-Out two week on, one week off roster from either Townsville or Rockhampton.
Who are we looking for?  
Our Administrators are team players. They have a can-do attitude and always remain focused on service delivery. You are the face of our remote sites team. You?ll contribute extensively to the effective day to day operations and provide a service for customers, ensuring that each experience is as close to that feeling of being in a?home away from home. 
To be successful, you?ll need:  

Experience with SAMS or INX Inflight software system is preferred.
Previous site administration
... Click here to view more detail / apply for Accommodation Administrator

Job Description


Provide comprehensive administrative support to wider business.
Manage schedules and organise meetings, ensuring all participants are well-prepared.
Coordinate and maintain records, documents, and reports.
Act as a first point of contact for enquiries, handling correspondence efficiently.
Assist in the preparation of regularly scheduled reports.
Aid with on boarding processes for new team members.
Ensure operation of office equipment, ordering supplies as needed.
Contribute to team efforts by accomplishing tasks as needed.


... Click here to view more detail / apply for Office Administrator

Linkforce is a leading integrated maintenance, engineering, and project services delivery business. Founded in , Linkforce started with a small crew of shutdown specialists and a single utility operating in the Pilbara. Our group has now grown to an operational workforce of over 3,000 personnel with an extensive fleet of modern vehicles and equipment that operate nationwide.
Due to continued growth, we are currently seeking a Procurement Administrator to join our Procurement team. Based at our new CBD head office, this position is offered on a full time permanent basis.
THE ROLE
As a Procurement Administrator you will be responsible for:  

New Vendor onboarding and database maintenance
Attending to goods receipting of invoices against purchase orders using Pronto
Responding to Vendor invoice queries and other financial questions as required
Processing and issuing of requisitions and purchase orders
Attending to E-Procurement and
... Click here to view more detail / apply for Procurement Administrator

At JV Recruitment we have a 10 year history of placing successful candidates with different builders and construction companies all over the eastern seaboard of Australia.  
We are partnering with one of our engineering firms to look for their next office manager.  The company in question engineers environmental control solutions for industries such as medical, data centre, industrial and commercial projects!  With projects all over Australia they service a large amount of clients and drive a strong vision of company culture and success.
The role:
This is an office manager role with accounting expertise,  you will be essential to the smooth running of the business.  Your role will be dealing with admin tasks, finances, invoicing, payroll and budgeting.  It is essential you are at the stage of your career where you are ready not only to carry on processes, but also develop improvement strategies and build upon the foundations for a very successful engineering company.
Responsibilities:
... Click here to view more detail / apply for Office Manager ? Engineering

Location:  Chullora, NSW, AU,











The Opportunity


In this key administrative role you will liaise with customers, attend to their queries and solve their issues by referring to administrative information, including rates, invoicing, weighbridge data and other information. Your great attention to administration detail, your ability to analyse information and your communication and customer service skills will make you successful in this position. This would be a great opportunity for someone who has worked in customer service, administration on an operational site or simply likes referring to documentation and data to solve customer problems. As Veolia is a large, market-leading brand in the varied waste management sector, this role will







... Click here to view more detail / apply for Sales Administrator

05th December,
Full Job Description Centacare Specialist Family Support Services (SFSS) is a non-profit community organisation that supports the strengthening of family and community relationships, particularly where there is vulnerability and disadvantage.  Our services are available to the entire community regardless of religion, circumstance, ethnicity, economic situation, age, gender or ability. We strive to deliver professional and accountable services whilst empowering our clients to find solutions and achieve their goals. The role This is an exciting opportunity for an experienced administrator to assist clients entry to the service and support the work of SFSS practitioners who offer family dispute resolution, counselling and education services to the community. The position would suit a person who has prior experience in client support services and prior administrative experience. This will be a full time position based in Fortitude Valley and the role will support a range of services across Brisbane.   
... Click here to view more detail / apply for Receptionist / Administrator