• Part time (0.6 FTE) ongoing position, with flexibility to work additional hours as required
• Join the passionate team at headspace Dandenong, dedicated to supporting youth & families
• Competitive Hourly Rate + Super + Salary Packaging benefits of up to $18,550

headspace Dandenong is looking for a dedicated Administration Coordinator to join our team and play a pivotal role in enhancing our service delivery and operational efficiency.

As our Administration Coordinator, you’ll be the driving force behind our centre’s daily operations. From managing essential services to ensuring high-quality client interactions and compliance, you’ll play a key role in enabling our multidisciplinary team to deliver outstanding care.

Key Responsibilities:

• Assist the centre manager to coordinate the administration team in providing high quality, responsive and accurate reception and administrative duties
• Manage IT services and support, facilities, stationery and supplies
• Maintain medical records, process Medicare claims and reconcile income
• Ensure timely, high-quality reporting and communication with all stakeholders
• Collaborate with the Centre Manager to maintain quality and safety standards
• Assist in the induction of all new staff and in the recruitment function, as required

To view a copy of the full Position Description, click here.

About you
You’re an organized multitasker with a knack for keeping things running smoothly. Your interpersonal skills shine when working with a diverse group, particularly young people. With a solid background in office administration—preferably in a health setting—you’re adept at supporting teams and handling sensitive information with discretion.

What you bring:

• Substantial experience working in a similar role, preferably within a medical or health setting
• Ability to communicate with and support young people and their families with complex needs
• Strong organizational skills, with the ability to prioritise and manage your time effectively
• Advanced computer skills and familiarity with clinical and billing software, e.g., episoft
• Certificate IV or Diploma in a relevant discipline (highly regarded)

What we offer
EACH is the lead agency for headspace. At EACH you'll be supported to be your best.

We provide:

• Flexible work arrangements to support a positive work-life balance
• Competitive remuneration and conditions including generous leave options 
• Not-for-Profit Salary Packaging of up to $15,900 free income tax per year 
• $2,650 additional tax-free money towards meals and entertainment  
• Professional development, mentoring and access to evidence-based resources
• A variety of opportunities for career progression and professional development via formal and informal training, our leadership pipeline and discipline-specific learning
• Access to large, well-resourced working facilities including on-site parking 
• Support through a comprehensive Employee Assistance Program 
• 5 weeks paid annual leave, sick/carers leave, family & domestic violence leave, public holiday substitution policy, and more…

Join us at headspace
headspace is the National Youth Mental Health Foundation with EACH being one of the lead agencies. Each year, we help thousands of young people, and their family and friends, access vital support through our headspace services in over 145 communities across Australia, our online and phone counselling services, our vocational services, and our presence in schools. 

We are a 2024 Circle Back Initiative Employer - we commit to respond to every applicant.

What To Expect

As a neurology Intern, you will have the opportunity to work alongside two European boarded neurologists, two registrars and two residents. You'll gain hands-on experience in the diagnosis and treatment of a wide range of neurological conditions in small animals. The neurology team is backed up by a 1.5T in house MRI scanner (GE), 16 slice CT scanner, electrodiagnostic facilities and cutting-edge neurosurgery suite with ultrasonic aspirator. This internship will give you access to cutting-edge diagnostic tools and technology and is designed to provide you with in-depth exposure to the field, setting you up for a successful career in veterinary neurology.

Since Vulcan was founded in 1995, we have become Australasia’s highest performing metals distributor and processor. Our sustained growth is the product of superior service and dedication to continuously improving to every facet of our business.

At Vulcan, we believe that being a diverse and inclusive workplace makes us better in every way. We are proud to have a diverse team from over 70 different countries and more than 90 different ethnicities from across our sites.

Come and join us at our Vulcan Distribution site in Dandenong; we would love to have you.

What you will be responsible for:

• Unloading and loading trucks.

• Picking and packing of orders.

• Counting and checking stock.

• 7AM- 3PM.

• Forklift licence and experience (desired but not essential).

• Ability to lift 20kgs.

• Sound understanding of health and safety.

As health and safety is important to us, we require pre-employment checks to be completed before you start working with us. This will include a medical examination, as well as drug and alcohol testing.

• On-site gym.

• Professional but relaxed company culture.

• Employee Assistance Programme.

If the above sounds like you, please submit your details through the application form and we will be in touch ASAP. We would love to hear from you!

Please note you must either be residing in Australia or hold a current relevant work visa to be considered for this role.

Since Vulcan was founded in 1995, we have become Australasia’s highest performing metals distributor and processor. Our sustained growth is the product of superior service and dedication to continuously improving to every facet of our business.

At Vulcan, we believe that being a diverse and inclusive workplace makes us better in every way. We are proud to have a diverse team from over 70 different countries and more than 90 different ethnicities from across our sites.

Come and join us at our Vulcan Distribution site in Dandenong South, VIC.

What you will be responsible for:

• Band saw processing with overhead crane operation. The successful applicant will be extensively trained

• Packaging and labelling of steel orders in preparation for collection and delivery

• Some light computer skills will be required

• Sunday to Thursday 11PM – 7AM (30% loading)

• Experience with overhead cranes (desired)

• Current driver’s license and own transport

• Sound understanding of health and safety

Please note, as health & safety is important to us, you will be asked to complete a pre-employment medical and drug screen if you are to be successful.

• On-site gym

• Professional but relaxed company culture
• Employee Assistance Programme

If the above sounds like you, please submit your details through the application form and we’ll be in touch ASAP. We’d love to hear from you!

Please note you must either be residing in Australia or hold a current relevant work visa to be considered for this role.