About the role

Based in either our Perth or Melbourne Studio, we are looking for an experienced Finance Assistant to join our team. Guided by the Studio accountants and Group Finance team, you will help to ensure the accurate and timely entry of vendor invoices into the Accounts Payable ledger of the finance system, as well as assist with timesheet & Project Code administration in both our Australia and international business, which all use the same centralised accounting system (Microsoft D365). This role will be reporting to Studio Accountant & Group Finance Team.

Whilst this will have an initial focus on our Perth studio, as a full time role, it will include supporting other studios where assistance is required in both our Australian and in our overseas locations.

_Processing creditor invoices, ensuring correct approval authority is followed;

_Process and review employee expense claims in our expense management system;

_Process Corporate Amex and taxi accounts, where relevant for assigned locations;

_Set-up weekly payment runs for approval;

_Run ad-hoc creditor reports as required to review and verify vendor and project postings;

_Reconcile vendor account balances as required;

_Correspond with and attend to queries from creditors;

_Keeping creditor account details up to date in D365;

_Help assist with timely completion of studio timesheets (weekly studio reminders);

_Help provide project access requests for timesheets;

_Assist with project code set-up in D365;

Reporting to the CEO, the Head of Finance for Australia and New Zealand is responsible for overseeing all financial activities including compliance, continuous improvement, risk management, managing investments, potential M&A, financial planning and analysis, financial strategies, forecasting, budgeting, and internal control. He/she also responsible for financial reporting locally to management and group management, as well as compliance with government regulations.

The Head of Finance is to ensure the financial health and profitability of the company, create forecasting models, assess risk in investments, and ensure all accounting activities comply with regulations. He/she is responsible for budget planning and supports the leadership teams by offering insights and financial advice that will allow them to make the best business decisions for the business. He/she should manage the business in such a manner to maximise return on investment while minimising risk and ensuring control over the business. He/she should be proactive and actively collaborates with the team to achieve financial goals, rather than solely observing from the sidelines.

Roles and Responsibilities:

• Member of the senior leadership team and strategic partner to the CEO, providing financial, operational, and commercial support and guidance.
• Enhance/Develop, implement, and maintain an effective planning and analysis capability (to provide senior leadership with appropriate analytical tools to define strategies & processed to increase business profitability, monitor Price & Margin analysis/evolution and measure performance of the business.
• Develop and execute processes to allow for routine analytical reviews of company financial and operational performance.
• Risk management, identifying risk and risk mitigation factor to ensure business continuity.
• Accountable for all aspects of financial reporting, including budgeting, planning, and internal control measures.
• Responsible for overseeing the financial components of the 3-Year Strategic Plan, spearheading the Annual Operational Planning, and managing the business forecasting processes.
• Produce monthly forecasts and management reports, providing insightful recommendations for improvement initiatives. Collaborate closely with the leadership team to ensure achievement of financial commitments, while also suggesting trends, their implications, key actions, and strategic considerations.
• Coordinate the Continuous improvement projects, build up plans for improvement of gross margins, EBIT growth, product costs etc. and provide relevant financial inputs.
• Review the Capital Expenditure and Investment Projects at finance prospect, budget control for those spending and drive the return on investment.
• Ensure the costs/spending actions are in line with operating plan and advice/working with leadership team to address the issues identified.
• Ensure the business activities are carried out in compliance with IFRS, AASB and BEGAAP.
• Attend to all external/internal audit requirements including execution of the Australia statutory audit and all local stat account and taxation reporting requirements in a timely manner.
• Responsible the key finance projects, e.g., M&A, Business Integration, Working Capital improvement, ERP Projects, etc.
• Collaborate with the finance team at the headquarters to address improvement initiatives and meet local and global business requirements.
• Support business operations by acting as the main point of contact between the company and internal legal support at the head office.
• Develop leadership and management skills to create an effective finance team with providing professional service and valuable advice. Lead and develop a highly engaged finance team – listen and communicate constructively, build team members’ confidence partnering with business through coaching and guidance, Grow a talent pool for succession plan.
• Be accountable for employee retention, satisfaction and focus on team members' performance improvement.
• Manage all treasury functions such as Cash Management (weekly, monthly & annual projection) and Forex Hedging.
• Personal Development through Self Learning and Development, utilising updated technologies to improve the business Performs other related duties and assignments as required.