Reporting to the PMO Director, the objective of this position is to support the PMO Team across all markets. As Administrator for the Project Management Office (PMO), the primary responsibility will be to provide comprehensive support to the wider team, ensuring smooth operations and effective project execution. The PMO Administrator will play a pivotal role in maintaining project documentation, scheduling & documenting meetings, and collating critical project documents & approvals.

The role will require flexibility and adaptability to assist with the varying tasks - such as preparing site assessments, tracking project milestones & accumulating national programs, consultant & supplier follow-ups and more. In this dynamic environment, the role will work independently and identify priorities across the Team. The PMO Administrator, with support & guidance from the PMO Director, will need to proactively manage the workload anticipating the team's needs and adjusting focus accordingly.

The contributions of this role will be instrumental in ensuring the team's success and driving continuous improvement initiatives.

Travel across NSW may be required.

Duties the Project Administrator may perform:

• Assist the Team with creating project reports and completing relevant documents where needed
• Assist in conducting site audits when required
• Managing use of Project Management software/tools, including creating templates, amending setup and monitoring effective use of the systems
• Collation of all project documentation including safety documents such as SWMS, insurances, site work documentation, inductions etc
• Management of high-level national program of projects to identify internal resource risks
• Ensure effective site documentation handover to the business from PMO once project is complete
• Contractor Management – obtaining all documentation required by the business and stakeholders for engagement with contractors
• Effectively and professionally foster positive relationships with internal and external stakeholders

Reporting to the NSW Project Manager, the objective of this position is to support the NSW Project Management Office with the planning and installation of TOMRA’s small format Reverse Vending Machines throughout NSW, to ensure deadlines and compliance requirements are met.

The Project Co-Ordinator will join a Team of Project Managers and Project Co-Ordinators working on the network in NSW. The role will be responsible for creating, maintaining, and updating project documentation, monitoring project progress and co-ordinating communications to the wider project team. This position will play a key role in assessing proposed sites for safety, functionality and certifying that it meets the correct site requirements. Assessment activities include, but are not limited to, compiling site reports, contributing to budget forecasts and seeking approval from critical stakeholders.

A key element of this role includes stakeholder management. The role will encompass liaising with vendors, contractors, local councils, consultants, the internal sales team, and other internal stakeholders within the Service department. In the event Project Managers are unavailable, work with the other Project Co-Ordinator to support with the progression of projects and mobilisation of installations.

Some duties performed may include:

• Create project reports and completing relevant documents for installation process
• Responsible for compiling site proposals, audit packs and site packs whilst providing feedback to the project installation team
• Assist in conducting site audits when required
• Collation of all project documentation including safety documents such as SWMS, insurances, site work documentation, inductions etc
• Effective site documentation handover to the business from PMO once project is completed
• Contractor Management – obtaining all documentation required by the business and stakeholders for engagement with contractors
• Coordination of project updates to wider project team
• Provide a framework for team members to follow to deliver the project on time and within budget
• Assist the Project Team in solving technical and non-technical problems throughout the life of the project
• Effectively and professionally foster positive relationships with internal and external stakeholders

The Opportunity

We have an opportunity available for a Business Performance and Reporting Analyst to join our AIA Financial Services team. Reporting to the Senior Manager Operations, you will collaborate to provide business reporting and operational support to our business. This opportunity will suit an experienced Analyst who is currently working within a Financial Advice team or broader financial services industry.
 

 To do this successfully you will:

• Build and produce reports and dashboards using Alteryx and PowerBI to measure and report on AIA Financial Services business performance, identify trends, including insightful commentary as required
• Research, analyse, design and develop business specifications to achieve agreed business data and reporting deliverables
• Develop robust SQL and other data-driven code, data integration, automated processes and delivery solution
• Discover, validate, and interrogate new data sources to ensure accuracy and effective controls
• Manage workload to ensure deadlines are met and display superior time management skills in to handle contending priorities
• Raise and implement continued process improvements
   

Successful applications will demonstrate:

• Experience working within Data and Visualisation, preferably within a Financial Advice practice or similar
• Undergraduate qualification in Data Science or related field
• Validated experience in data visualisation
• A sophisticated understanding and use of Alteryx, Excel, Power BI and Tableau
• A willingness to work to challenging timeframes with an emphasis on delivering high quality outcomes
• A high level of initiative and self-motivation
• The ability to collaborate within a team environment
• Experience utilising analytical skills to drive business improvement and solutions
• An inquisitive mind and passion about deriving insights from data
   

Why choose AIA:

We’ve made a promise to help people live healthier, longer, better lives. And it starts with our own people.

• Access our training and development to build on your current skills
• Access additional leave days a year to recharge
• Work with supportive and inclusive managers
• Flexible working arrangements
   

At AIA Australia, we’re proud to help guide, support and protect the wellbeing of over 3.5 million Australians. As part of the AIA Group - the largest independent publicly listed pan-Asian life insurance group – it is our ambition to engage one billion people to live Healthier, Longer, Better Lives by 2030.  Lots of companies like to say they’re different. What makes us truly different at AIA, is the difference we make in people’s lives. We are proud that this difference has been recognised in the 2023 ANZIIF awards by being named Life Insurance Company of the Year. 
 

AIA is different. Are you?

If you want to be part of an organisation that helps people live better every single day, apply via the link prior to COB on Wednesday, 20 March 2024.

The opportunity:

Our Technology team at AIA is growing and to support this growth, we are sourcing a Business Support Officer to provide organisational and administration support to our Technology Leadership and broader employee cohort. No two days will be the same in this role and the successful candidate will have exceptional stakeholder engagement skills and the ability to work in a fast paced and continually changing environment. This opportunity can be based in either Melbourne or Sydney and a Hybrid work model is on offer.

To be successful you will:

• Build positive relationships and trust with key leaders to proactively anticipate their needs and ensure they are prepared and have the required documents in advance of meetings
• Manage business expenses of the CTO and Technology Leadership team
• Manage vendor contracts and payment as required
• Organise travel and accommodation bookings for CTO and Technology Leadership, in line with the AIA Policy
• Assistance and preparation of presentations to support CTO and GM’s
• Events and conference management as required including but not limited to venue, catering and invitations
• Offboard contingent/contract staff/vendor resources according to projects and BAU demands from collaboration with business SME’s, Project Managers and other technology partners
• Recruitment support, including collection and collation of information and documents as required
• Act as a point of contact for various staff requirements in and around the office
• Provide additional administrative support, mail management, calendar management and updating of distribution lists as required
• Engage with Executive Assistants to ensure consistency in support across the organisation and to work on joint projects & events

Successful applications will demonstrate:

• Exceptional organisational skills and the ability to proactively anticipate the needs of key leaders
• Experience in a similar role supporting senior executives and a broader team
• High level communication and customer engagement skills
• Strong attention to detail and the ability to effectively prioritise
• The ability to maintain confidentiality and use appropriate judgement and discretion
• Flexibility in your approach to work and willingness to assist with additional tasks and pivot as required.

Why choose AIA:

We’ve made a promise to help people live healthier, longer, better lives. And it starts with our own people.

• Access our training and development to build on your current skills
• Access additional leave days a year to recharge and refresh yourself
• Enjoy wonderful Health and Wellbeing initiatives that support you
• Work with supportive and inclusive managers

​

AIA is different. Are you?

To join an organisation that helps people live better every single day by applying via the link today. Applications close on Wednesday, 13 March 2024!

JOB DESCRIPTION

About Us:
Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We’re not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit www.tgexpress.com.au

About the Role:
As the S&OP Senior Business Analyst, you will play a pivotal role in supporting and governing group-wide demand and supply planning and forecasting models. Reporting directly to the Head of Sales and Operations Planning, you will collaborate closely with various stakeholders to ensure the delivery of key objectives and uphold a high standard of service to the sales, operations, and finance teams.

This role offers an excellent opportunity for individuals with a background in supply chain or analytics to broaden their expertise in demand and supply planning, while driving process improvements and facilitating commercial trade-off decisions.

Primary Duties & Responsibilities:

• Understand, maintain, and optimize planning models, updating calculations and creating/maintaining dashboards as needed.
• Manage stakeholders and facilitate the S&OP process across multiple teams, ensuring adherence to the timetable.
• Proactively identify and escalate risks related to planning applications.
• Follow best practice target state processes for sales and operations planning, analyzing variances to actuals.
• Facilitate the smooth transition and embedding of new models, including post-care activities such as training and user adoption.
• Create and maintain model user guides, documentation of procedural and system changes, and conduct training sessions.
• Collaborate with various business teams to establish business needs and define new data collection and analysis processes.
• Manage the delivery of a robust and transparent sales demand and operations capacity plan.
• Provide analytical, forecasting, reporting, and project support to senior management.
• Contribute to the continuous improvement agenda by identifying and leading opportunities to enhance process efficiency.
• Accountable for maintaining relevant system data to required standards, including data validity and master data.
• Maintain system parameters, configuration, and documentation.
• Review capacity limits with Operations regularly to ensure accuracy of system outputs.
• Analyze data uploads and identify issues or outliers requiring attention.
• Provide technical and educational support to planning platform users.
• Comply with security and risk protocols as directed by TGE IT policy and procedures.

About You:

To be successful in this role, we are looking for someone with the following skills and attributes:

• Strategic thinking with the ability to provide guidance and direction.
• Building strong relationships and managing change effectively.
• Strong analytical skills and the ability to manage ambiguity.
• Creativity and innovation in problem-solving.
• Advanced Excel skills.
• Understanding of modern planning tools like Anaplan, Kinaxis, or Adaptive Planning (preferable).

Desirable Qualifications & Experience:

• Tertiary qualifications preferably in information systems or numerical discipline.
• Experience with process modeling and analysis tools.
• Proven experience in process analysis and optimization.
• Ability to communicate complex ideas to non-technical audiences.
• Experience in S&OP activities and BI applications.

Why TGE:
We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

What We Offer:

• Competitive salary above industry standards
• Upskilling, training, mentoring and more to support your career development journey
• Fun and practical employee perks and discounts
• Inclusive parental leave policy that supports all parents & carers
• Peer recognition awards acknowledge when you go above and beyond

Join our team and contribute to shaping the future of demand and supply planning at TGE. Apply now and embark on an exciting journey of growth and innovation!

Diversity and Inclusion

We celebrate difference.

Why Team Global Express - Team Global Express

We believe nurturing a diverse and inclusive workplace, which celebrates different points of view and gives everyone the chance to contribute, as we build to a bigger and brighter future.

As an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, religion, gender identity or expression, sexual orientation, age, marital or disability status.

To be considered, you must be entitled to work in the specified country and be prepared to undertake pre-employment checks including a criminal history check and medical assessment.

It’s never been a more exciting time to join our team.
 
As we transform into a truly iconic Australian business, your opportunities for growth with us are limitless.  
 
To find out more about us, visit About - Team Global Express

Job Title

Job Description Summary

Job Description

The Project Delivery & Controls Lead is a strategic role that supports the Project Design & Delivery team and execution of projects throughout the clients premises across JAPAC.

About the role

The role will support project and program management efforts with the development and analysis of project budgets, costs, schedules, earned value, risk management and delivery status.  Responsibilities will include:

• Participate and drive the planning, tracking, forecasting, analysis and reporting on cost and schedule information for projects and programs of varying size and complexity.  
• Provide key support to project and program management efforts monitoring project progress, coordinating and tracking cost and schedule data and identifying key project delivery risks and issues.  
• Manage the Relationship with the “Eco-System” of Client Partners (Local & Global)
• Manage and lead project delivery scope and execution planning of multiple projects across minor & major works, including fit-out & refurb projects

About You

• Tertiary qualification in either a construction, project management, architecture or business related discipline
• Significant experience gained within a project management capacity, ideally with exposure to both small to large scale fit-out/refurb works in the corporate sector
• Ability to engage with and manage a diverse stakeholder group located in multiple geographies
• Self driven and comfortable working autonomously

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

Reporting to the Project Manager, the Project Coordinator supports the Project Management Office with the planning and fit out of TOMRA Reverse Vending Bulk Depots (RVBD) in NSW, to ensure deadlines and compliance requirements are met.  

The Project Coordinator is responsible for creating, maintaining, and updating project documentation, monitoring project progress and co-ordinating communications to the wider project team. This position will play a key role in assessing proposed sites for safety, functionality and certifying that they meet the correct site requirements for business needs and for building certification – working with architects and external consultants.  

A key element of this role is stakeholder management, including, liaising with vendors, contractors, local councils, consultants, and internal stakeholders within the Operations department. The Project Coordinator will also assist the Project Manager by providing on the ground support with the progression of projects and mobilisation of installations. 

This is a fixed term contract role until Feburary 2025

Some other duties the Project Coordinator may perform:

• Work with the Project Manager and Property Agents to ensure Site Assessment Reports are circulated and reviewed in a timely manner, collating and actioning feedback received from the wider team 
• Conduct site visits when required  
• Project Admin - Meeting Minutes, Site Assessment Reports, safety documents, Town Planning applications/permits, Certification, process invoices, effective handover to Contracts and Operations team, O & M manuals 
• Contract Admin – obtain and collate quotes, prepare contracts, review progress claims, prepare tender reports,   
• Reporting - Coordination of project updates to wider project team, high level status reporting, escalation reports 
• Stakeholder Management – seek and clarify information between stakeholders, assist in resolving technical and non-technical project issues, effectively and professionally foster positive relationships with internal and external stakeholders 
• Assist in managing contractors to ensure they are working safely, efficiently and to budget 
• Perform additional tasks as reasonably requested by the PMO  
• Travel across NSW as required