About the opportunity

We’re looking for an Executive Assistant/Office Manager to support GYG’s Director of Franchise Operations and our Brisbane Support Office!

As the Executive Assistant you will:

• Provide administration support to the Director, including meeting coordination, general business correspondence, expense administration and email management
• Manage calendar schedules, events, appointments and bookings, including complex itineraries for regular regional and interstate travel (for Director and wider Franchise Operations team)
• Coordinate team meetings, including attendance, minute-taking, and use of project management tools
• Manage the Franchise Operations team annual leave calendar and annual leave approvals
• Play a key role in event planning for national Quarterly Franchisee Round Tables, national Quarterly Restaurant Manager Development Days and team building days, including administration of event travel and collation of presentation materials
• Collate information for the Franchise Operations team's board submissions
• Act as the Office Manager for GYG’s QLD support office, including acting as the key point of contact for visitors, deliveries, maintenance, cleaning, building management & security etc.
• Manage the order and receipt of supplies for the QLD office, including stationery, food & drinks, cleaning supplies etc.
• Create welcome packs for new hires, including managing merchandise and restaurant uniform stock levels, as well as the office seating plan
• Manage staff parking, including parking bay booking system and issues management (e.g. PIN code errors, unauthorised use, missing/damaged signage etc.)

What are we looking for?

We’re looking for a highly organised and motivated individual with:

• Experience as an Executive Assistant, Personal Assistant or similar (e.g. Office Manager with similar responsibilities to that of an EA/PA)
• Effective time management skills
• A high level of attention to detail
• Strong proficiency across the MS Office suite

Benefits

We’re incredibly proud of our amazing people and always have each other’s backs. Whether you’re working in restaurant, at our Hola Central head office or as one of our partners, we are passionate about living our values every single day. As part of our team you will enjoy:

• The opportunity to work within a small and diverse office environment with an inclusive culture
• Up to 5 weeks of annual leave each year through our “Love Ya Leave” program
• Flexibility around in-office hours and work from home arrangements – let’s chat about what might work for you
• $100/month mobile phone reimbursement
• 12 weeks paid parental leave
• Annual bonus scheme
• Generous long term incentive plan
• Monthly in-office massage days
• Barista quality coffee machine
• Onsite car parking bays (limited spaces available via online booking system)
• A conveniently located office in Transport House, above the Fortitude Valley train station
• GYG gift card, topped up annually, to spend at our 200+ GYG restaurants
• Travel to our Sydney Hola Central office for special events and celebrations
• Access to our exclusive GYG merchandise that cannot be bought! Think caps/hats, hoodies, socks, lanyards, backpacks and much more!
• A relaxed office environment that allows you to dress for your day – you’ll find most of us in our GYG hoodies, jeans and sneakers!

We’re reviewing applications daily, so apply today for your chance to become part of a seriously fun, exciting and growing Australian restaurant company!

This is a Fulltime Permanent position – Monday to Friday (8:30am-4:30pm)

• Schedule & attend meetings on behalf of Managing Director (When required)
• Assist with organising events from small to large scale
• General administration tasks as required by the team
• Manage the Managing Director email inbox, including sorting, prioritising, and responding to emails as appropriate, ensuring that all communications are handled promptly and professionally
• Organise and maintain the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Ensure all calendar entries are accurate and conflicts are managed effectively
• Coordinate seamlessly with internal and external stakeholders to arrange meetings, including setting up video calls and conference rooms, and preparing necessary meeting materials
• Provide reminders for important tasks and deadlines to the Managing Director
• Assist in the preparation and editing of business correspondence and presentations
• Handle confidential information with a high level of discretion and integrity
• Record, transcribe, and distribute minutes of meetings
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Manage and maintain office supplies

Reporting directly to the Executive Chef, this is a unique culinary role in a large F&B environment – we are not just your typical everyday hotel restaurant. You will be responsible for Assisting the Executive Chef in all of the culinary operations across the Hotel and Pumphouse Sydney. Delivering elevated culinary standards and quality is critical to your success which involves menu planning and effective cost controls. You will have a keen eye for detail, creative flare and excellent time management skills. This is a hands-on role and you must have a genuine passion for developing and leading the team. In the absence of the Executive chef.

As Executive Sous Chef, you will be passionate about local trends in the food and beverage industry. Must be able to exceed customer expectations and deliver on budgeted profitability targets. In addition to this you will continue to collaborate with the leadership team and produce high-quality food and beverage experiences.