Total 56 Others/Any workforce administration job vacancies in TAS - Hobart & Southern Tasmania

Are you an experienced Administration Assistant looking for rewarding work in a supportive environment with stable employment and opportunities for growth? This part-time position offers 4 days per week, with flexible hours that can be negotiated. Apply today to join our team at the Fred French facility!

About us: As a proud not for profit organisation since 1922, Respect Aged Care serves older residents through our high standard of care and community. Our focus is on giving back to older adults by fostering communities of belonging. Headquartered on the northwest coast of Tasmania, our philosophy is: Everyone deserves the right to a well-lived life, with dignity and respect. Our organisation is constantly growing, with many homes and thousands of residents and employees across Victoria, New south Wales and Tasmania. Respect also has home care services in multiple states, and more than 700 units in different retirement villages and independent living communities.

The role: The Administration Assistant provides general administrative and rostering support to both the General Manager and the facility. The position has direct responsibility for managing general office administration, reception, rostering, and associated support services. The Administration Assistant is responsible for liaising with employees, contractors, volunteers, visitors, residents, and their families at the facility.

Overview of responsibilities

• Roster employees using Humanforce in accordance with the facility’s staffing requirements.
• Review timesheets against the roster as required by the General Manager.
• Source and roster replacement staff in the event of illness or unexpected absenteeism.
• Approve and facilitate employee requests for schedule changes, ensuring minimal disruption to facility operations.
• Monitor and track attendance records, raising any concerns with the facility General Manager.
• Manage employee availability and leave requests to maintain optimal staffing.
• Manage and schedule all employee’s onsite and online mandatory training education and maintain accurate staff records for the General Manager.
• Assist with the induction and orientation of new employees and volunteers as required, in conjunction with the General Manager.
• Provide a customer-focused reception service for the facility and promptly respond to or direct enquiries where required.
• Provide general administrative support to the General Manager (and other managerial employees), and perform a range of administrative tasks including but not limited to typing, photocopying, filing, answering telephone enquiries and general office duties.
• Ensure timely response to all enquiries, and refer any compliment or complaint to the General Manager.
• Any other task not defined but within the employee's skills, as directed by the organisation.

• Minimum Certificate of Education or equivalent.
• Knowledge and experience of office procedures.
• High-level customer service skills.
• Advanced computer and word processing skills.
• Cash handling and banking experience.
• Current NDIS Worker Screening or National Police Certificate as applicable at the facility (or ability to acquire).
• Recognised qualification (Cert III) in business administration.
• Experience in residential aged care administration.
  

To be considered for employment with Respect, each candidate must satisfy the legislative requirements of Aged Care Worker Screening to ensure suitability to work in the aged care industry.

• Competitive Salary + Super and entitlements.
• Maximize Your Benefits: Get Up to $18,550 in Not-for-Profit Salary Packaging Incentives per FBT Year!
• Unlock NFP Benefits: Enjoy Up to $7000 in Annual Tax Savings
• A healthy and positive workplace culture.
  

We're on the lookout for a dynamic Administration Assistant to add flair to our vibrant workplace. The position is a permanent part-time role based at our Wellington Views aged care home in Hobart, Tasmania.

Who we are:
As a proud not for profit organisation since 1922, Respect Aged Care serves older residents through our high standard of care and community. Our focus is on giving back to older adults by fostering communities of belonging. Headquartered on the northwest coast of Tasmania, our philosophy is: Everyone deserves the right to a life well-lived, with dignity and respect.

Our organisation is constantly growing, with many homes and thousands of residents and employees across Victoria, New south Wales and Tasmania. Respect also has home care services in multiple states, and more than 700 units in different retirement villages and independent living communities.

About the Role:
The Administration Assistant provides general administrative support to both the General Manager and the facility. The position has direct responsibility for managing general office administration, reception, rostering, and associated support services. The Administration Assistant is responsible for liaising with employees, contractors, volunteers, visitors, residents, and their families at the facility.

Administration & Operational Key Duties:

• Provide a customer-focused reception service for the facility and promptly respond to or direct enquiries.
• Provide general administrative support to the General Manager (and other managerial employees), and perform a range of administrative tasks including but not limited to typing, photocopying, filing, answering telephone enquiries and general office duties.
• Roster employees using Time Target in accordance with the facility’s staffing requirements.
• Review timesheets against the roster as required by the General Manager.
• Source and roster replacement staff in the event of illness or unexpected absenteeism.
• Ensure timely response to all enquiries, and refer any compliment or complaint to the General Manager.
• Manage and order office and other general facility supplies to ensure efficient delivery of administrative services to the facility and residents.
• Develop reports and take accurate minutes of meetings as required.
• Arrange distribution of the facility resident newsletter as required.
• Maintain the key register and organise individuals to sign the required forms in relation to allocated keys.
• Collect mail each morning and distribute to staff and residents.
• Ensure outgoing mail is dispatched by the end of each working day.
• Manage and maintain facility evacuation kits.
• Any other task not defined but within the employee's skills, as directed by the organisation.

Essential:

• Minimum Certificate of Education or equivalent.
• Knowledge and experience of office procedures.
• High-level customer service skills.
• Advanced computer and word processing skills.
• Cash handling and banking experience.
• Current NDIS Worker Screening or National Police Certificate as applicable at the facility (or ability to acquire).
• Recognised qualification (Cert III) in business administration.
• Experience in residential aged care administration.

Desirable:

• Experience in rostering/ sick leave and holiday roster management.

To be considered for employment with Respect, each candidate must satisfy the legislative requirements of Aged Care Worker Screening to ensure suitability to work in the aged care industry.

What we can offer you:

• Competitive salary and entitlements.
• Pay incentives including not-for-profit salary packaging.
• Meaningful work in a purpose-driven organisation.
• Long-term employment in a recession-proof sector.
• Learning, development, and growth opportunities.
• Discounted private health insurance.

Our purpose:

To care for the elderly in our communities in an environment of respect, value, and belonging.

Our Values:
Respect - Treat all people with fairness and dignity
Care -  Look after and protect the elderly, and each other
Teamwork -  Encourage, cooperate, and build trust
Courage -  Do the right thing, even when it’s difficult
Integrity -  Be open, honest, and trustworthy
Innovation -  Think differently to solve problems.
Excellence -  Drive quality to continuously improve.

About ACC

Australian Christian College (ACC) is a protestant non-denominational, Christian Education organisation, whose mission is to develop each and every student to be equipped spiritually, academically, socially and physically to flourish into their full potential, and be a positive influence on the world around them. ACC is wholeheartedly committed to excellence in education so that students are “well known, well loved, and well taught” by dedicated trained Christian staff.

ACC is part of Christian Education Ministries, with 14 schools in 5 states, and is also the largest non-government Distance Education provider in Australia.

About Hobart

Our Hobart campus is a co-ed K-10 school with a reputation for academic progress, character development and student care. This is supported by our approachable staff who are committed to helping students thrive. While the school community is relatively small (100+), the learning culture is strong and we are seeing growth year on year.

See a video of the Principal giving insight into the school here 

About the role

An opportunity exists to work in a committed Christian team as an office administration officer. The part-time position is during school term times only.

This position is expected to start in February 2025.

Responsibilities:

• Assist our Administration Office Manager
• Foster a positive and welcoming atmosphere, building strong relationships with our students, parents, teachers and greater school community
• Maintain a positive and efficient office working environment .
• Perform administration tasks via digital platforms
• Learn and adhere to established systems and procedures

Qualifications and Skills:

• A genuine person with a friendly personality.
• A current WWVP Accreditation
• Growth mindset and team oriented attitude.
• Strong communication and interpersonal skills.
• Reliability and punctuality.

• Work with a dedicated Christian team.
• Be part of a faith community.
• Be the first point of contact for many of the College Community
• Play an active part in growing the school and providing a quality service with Christian education.