Total 18 office administrator job vacancies in QLD - Remote - Western Cape Region

11th December,
David the Company:   is recruitment services provider hell-bent on connecting our clients with terrific talent. Our client has asked us to find them a highly organised individual to assist with Business Support and Administration duties, office based in Brisbane's South West  Working within a small office-based team, you'll provide crucial support to field-based project teams operating in remote locations. This dynamic position combines general administration with specialised project support duties.    This will suit someone who has 

A strong Customer Service focus (even if most interactions are internal customers, or colleagues)
Previous administration experience ( mining or construction setting would be an advantage)
Advanced Microsoft Office skills
Exceptional attention to detail & dead accurate data entry*( important)
Excellent communication abilities to connect with the project team and on-site staff
Diplomacy and ability to maintain the the privacy of

... Click here to view more detail / apply for Business Support/ Office Administrator

Position Details:

Business Name : Ready Movers

Job title: Office Manager

Salary: AUD $80,000.00 Salary (Plus 11.5% Super)

Hours: Full time (38 hours p/w)

Location: 858 Nudgee Road, Northgate QLD 4013


Role:

Organise and control the functions and resources of offices such as administrative systems and office personnel.


Job Duties :

• Oversee general office operations and provide reports to management.

• Coordinate appointments, schedules, and staff calendars.

• Manage filing systems, office supplies, IT infrastructure, and inventory orders.

• Respond to staff queries, oversee interactions, and address office management issues.

• Monitor office systems, implementing innovative work processes to enhance efficiency.

• Collaborate with Human Resources for policy updates, onboarding, and performance reviews.

• Plan and manage in-house or off-site activities, travel arrangements, and event logistics.

• Ensure compliance with safety regulations and maintain a comfortable working environment.

• Maintain and organize both electronic and physical files, including customer and project records.

• Manage staff attendance and movements to support productivity.

• Maintain a tidy and inviting office, manage office supplies, and create a welcoming atmosphere.


Minimum Qualification, Skills and Experience:

AQF Associate degree, Advanced Diploma or Diploma with 1 year full-time relevant work experience. At least three year of relevant experience may substitute for the formal qualifications listed above.


Requirement:

• Excellent organisational and multitasking skills with the ability to manage both administrative and financial tasks.

• Strong communication skills, both written and verbal.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to work independently and handle a fast-paced, dynamic work environment.

OFFICE MANAGER

Estrin Saul Lawyers is currently seeking an experienced Office Manager to join our dedicated team.

Company Background

We are modern and dynamic experts in our field and pride ourselves on clear, concise and competent solutions for your desired immigration outcomes. With over 50 years’ combined experience in immigration law, we are well-placed to provide you with expert, yet practical immigration advice. Estrin Saul Lawyers is one of Australia's largest specialist immigration law firms. We specialise in all aspects of immigration law and have significant corporate, skilled, family, litigation, humanitarian and health / disability practices.

About the Position

Job Title: Office Manager
Job Type: Full-time, Permanent.
Location: Perth, WA 6000
Salary: $75,000 per annum

Position Overview

The Office Manager plays a crucial role in the operational success of Estrin Saul Lawyers. This position requires a thorough understanding of the firm’s operational processes, excellent communication skills, and the ability to collaborate effectively with diverse stakeholders – including clients, colleagues, and external bodies. The Office Manager is instrumental in ensuring the smooth functioning of the firm’s Perth, Adelaide and Manila offices and contributes to maintaining our reputation as a leading provider of immigration law services.

Key Responsibilities

The main duties of the Office Manager include and is not limited to the following:

Financial Management:

• Collaborate with the Partners in overseeing the firm’s budgeting, financial reporting, and billing processes.
• Ensure compliance with relevant financial regulations (e.g., trust accounting rules) by collaborating with the firm’s auditors, bookkeeper, and other financial professionals.
• Analyse financial data to identify trends, opportunities for cost savings, and revenue growth potential.
• Monitor and manage team and individual budgets, ensuring alignment with the firm’s financial goals and objectives.
• Oversee payroll processing, ensuring accuracy, timeliness, and compliance with relevant tax and employment laws.
Office Administration:

• Ensure that office equipment (printers, computers, etc.) is properly maintained and serviced.
• Manage office supply inventory, ordering new supplies as needed and ensuring adequate stock levels.
• Implement and maintain compliance with occupational health and safety regulations, conducting regular inspections and addressing any potential hazards.

Contract Management:

• Prepare, assess and review the firm’s applications, contracts and agreements with external service providers.
• Prepare, assess, and review the firm’s employment agreements, ensuring compliance with relevant employment laws.

Human Resources:

• In collaboration with the firm’s leadership team, assist with the firm’s recruitment, onboarding, and performance evaluation activities in line with the firm’s strategic plans.
• In collaboration with the firm’s leadership team, assist with implementing training programs to enhance staff knowledge in line with the firm’s strategic objectives.
• Maintain effective communication with the firm’s external HR provider to ensure seamless coordination of HR services, including payroll, benefits administration, and compliance with employment law.
• Oversee the firm’s use of Xero for accurate and up-to-date employee record management.
Office Policy Development:
• Establish and maintain a comprehensive library of internal policies and procedures that adhere to legal requirements specific to the practice of law, ensuring compliance and best practices.

Strategic Planning:

• Actively participate in the firm’s leadership team, contributing to the development and implementation of strategic plans that drive the firm’s growth and success.
Data Management and Security:
• Assist with the implementation and enforcement of the firm’s data security measures to safeguard sensitive client information and maintain confidentiality.

Audit Coordination:

• Collaborate with relevant team members to develop comprehensive annual audit plans that address key risk areas within the firm’s operations.
• Lead the execution of regular audits, ensuring that findings are thoroughly analysed, and any identified issues are promptly addressed to maintain compliance and improve processes.

Reception and Drafting Team Management:

• In collaboration with the relevant team leaders, provide overall direction and supervision for the Manila drafting and reception services team, ensuring efficient and high-quality service delivery.
• Establish clear performance targets for the Manila team and regularly monitor their productivity, providing constructive feedback and coaching to optimise performance.
• Develop and implement targeted training programs for the Manila team to enhance their skills in legal drafting, client communication, and administrative tasks, aligning with the firm’s quality standards.
• Maintain open communication with the Manila team leader to proactively address any operational challenges or issues, ensuring smooth and uninterrupted service delivery.
• Facilitate seamless communication and collaboration between the Manila team and the Australian offices, fostering a cohesive and unified team environment.

Team Culture & Development:

• Embody and champion the firm’s values, mission, and vision, creating a shared sense of purpose and pride among team members.
• Actively participate in firm-wide initiatives and events, contributing to a positive and engaging work environment.
• Foster a culture of open communication, feedback, and recognition, encouraging team members to share ideas, learn from each other, and celebrate successes.
• Promote diversity, equity, and inclusion within the team and the firm as a whole.

Required Qualifications:

• At least a bachelor’s degree in a relevant field. Candidates with a master's degree or higher will be given preference.
• The candidate must possess superior English proficiency.
• Must have unrestricted work rights in Australia.

Required Skills and Experience:

• At least 2 years’ worth of experience in office administration/management role.
• Experience in overseeing financial operations.
• Experience in managing human resources functions, encompassing recruitment, onboarding, and performance management.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks, meet deadlines, and maintain efficiency.
• Has excellent technical skills and is adept at troubleshooting IT issues.
• Proficient in using Microsoft Office Suite, Xero accounting software, and various office hardware.
• Strong attention to detail and a commitment to maintaining a clean, organised, and professional office environment.
• Exceptional problem-solving and decision-making abilities, enabling effective handling of unexpected situations and conflict resolution.

FastScaff is a trusted provider of full-service scaffolding solutions in Mount Isa and North West Queensland. Committed to excellence and community, they prioritize safety, efficiency, and employee well-being. Their services cater to a range of projects, including shutdown support and working-at-heights maintenance.

To maintain their high standards and support their growing operations, FastScaff is seeking an Office Manager. The ideal candidate will possess strong organizational skills, attention to detail, and a proactive approach. This role is crucial in overseeing the administrative and operational functions of the team, ensuring smooth workflow and efficient project management.
If you're passionate about contributing to a successful and values-driven organization, consider joining FastScaff. This is an opportunity to work on exciting projects, collaborate with talented professionals, and make a positive impact on the community.

Salary: $73,150 per annum plus superannuation

Job Details: Full time, 38 hours per week

Location: 17 Barkly Hwy (miles end) , Mount Isa, QLD, Australia

Key Responsibilities and Duties:

- Develop and implement strategic office plans, setting priorities and service standards to optimize efficiency and productivity.
- Effectively allocate human resources, space, and equipment to ensure optimal utilization and cost-effectiveness.
- Assign work to staff, monitor performance, and provide guidance and support to foster a positive and productive work environment.
- Manage office records, accounts, and financial transactions to maintain accurate and up-to-date records.
- Liaise with professionals and external stakeholders to coordinate office business, resolve issues, and build strong relationships.
- Ensure the maintenance of office equipment and supplies, and oversee facility upkeep to maintain a safe and functional workspace.
- Ensure adherence to occupational health and safety regulations, government legislation, and company policies and procedures.
- Coordinate personnel activities, including recruitment, promotions, performance management, payroll, training, and supervision to attract and retain top talent.
- Demonstrate strong organizational, time management, and communication skills, as well as proficiency in Microsoft Office Suite and relevant office software.
- Be proactive, solution-oriented, and committed to continuous improvement, with a strong attention to detail and accuracy.

Essential Skills:
> Strong communication skills;
> Strong Organizational and Time Management Skills
> Proficient in Technology

Relevant Experience and Qualifications:
> Minimum 1 year of related experience.

31st October,
Full Job Description Centacare Specialist Family Support Services (SFSS) is a non-profit community organisation that supports the strengthening of family and community relationships, particularly where there is vulnerability and disadvantage.  Our services are available to the entire community regardless of religion, circumstance, ethnicity, economic situation, age, gender or ability. We strive to deliver professional and accountable services whilst empowering our clients to find solutions and achieve their goals. The role This is an exciting opportunity for an experienced administrator to assist clients entry to the service and support the work of SFSS practitioners who offer family dispute resolution, counselling and education services to the community. The position would suit a person who has prior experience in client support services and prior administrative experience. This will be a full time position based in Fortitude Valley and the role will support a range of services across Brisbane.   
... Click here to view more detail / apply for Receptionist / Administrator

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day , 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. Your future role We have an exciting opportunity available for a Project Administrator to join our team responsible for the maintenance of the NGR fleet of trains. Based at our maintenance facility in Wulkuraka , you will support all aspects of the operation with a diverse range of administrative tasks. Well look to you for:

Ensuring office/kitchen supplies are stocked and managed.
Assisting in organizing events for the site.
Managing purchase requests and purchase orders.
Supporting payroll administration.
Collating of

... Click here to view more detail / apply for Project Administrator

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day , 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. Your future role We have an exciting opportunity available for a Project Administrator to join our team responsible for the maintenance of the NGR fleet of trains. Based at our QLD corporate office in Milton , you will support all aspects of the operation with a diverse range of administrative tasks. Well look to you for:

Document control coordinating project documentation.
Managing purchase requests and purchase orders.
Collating of reports and presentations for our Rollingstock team.
General administrative duties and ad-hoc

... Click here to view more detail / apply for Project Administrator

22nd November,
About CPM CPM Advisory & Project Management (CPM) is a reputable consultancy dedicated to delivering innovative solutions and exceptional results to client organisations across Australia. We achieve success in delivering value across the entire project lifecycle to governments, asset owners and project owners in the infrastructure and building sectors. We provide strategic advisory, transaction management, design management, construction management and project management services of the highest calibre. Our culture is our number one asset and attracts the industrys best to join our team. We are an experienced group of down-to-earth professionals achieving amazing results in our professional and personal endeavours. Our culture is underpinned by our values and these are the DNA of the company guiding us daily;  People First ,  Adaptability & Technical   Excellence ,  Collaboration  and  Positive Legacy . About the Role As Project Administrator (client-side), youll be part of a team responsible
... Click here to view more detail / apply for Project ADMINISTRATOR

HR Officer Temp - Perm position 35 hours, 5 days per week, Hybrid Working (2 days at home) $78, - $85, Are you looking for an exciting opportunity to join a dynamic local government organisation? We're seeking a Talent Acquisition Officer/HR Officer to support a fast-paced Talent Acquisition team in a council undergoing rapid growth and change.
ABOUT THE ROLE
This role offers the opportunity to work on a mix of strategic and operational HR activities, with a strong focus on talent acquisition. From attraction and advertising to recruitment, selection, and onboarding, you'll play a critical role in supporting the council's efforts to build a thriving, positive organisational culture. You'll collaborate with various business units, developing people-focused initiatives and strategies to align with organisational objectives.
BENEFITS OF JOINING THE TEAM
The successful applicant will enjoy:

Learning and development opportunities, with mentorship and support
... Click here to view more detail / apply for HR Administrator

At JV Recruitment we have a 10 year history of placing successful candidates with different builders and construction companies all over the eastern seaboard of Australia.  
We are partnering with one of our engineering firms to look for their next office manager.  The company in question engineers environmental control solutions for industries such as medical, data centre, industrial and commercial projects!  With projects all over Australia they service a large amount of clients and drive a strong vision of company culture and success.
The role:
This is an office manager role with accounting expertise,  you will be essential to the smooth running of the business.  Your role will be dealing with admin tasks, finances, invoicing, payroll and budgeting.  It is essential you are at the stage of your career where you are ready not only to carry on processes, but also develop improvement strategies and build upon the foundations for a very successful engineering company.
Responsibilities:
... Click here to view more detail / apply for Office Manager ? Engineering

Designation / Job title : 262113- System Administrator

Primary or Mandatory skills :-
• Microsoft Intune
• Azure cloud
• Windows and Azure AD
• Device Cloud Platform
• Microsoft Defender

Good to have skills :
• Security, Compliance, and Identity Fundamentals

Detailed Job description : -
• -Manage device policies using Microsoft Intune to ensure security and compliance for all company devices. using Microsoft Intune to ensure security and compliance for all company devices
• -Deploy and configure applications on mobile devices and desktops using Intune for seamless management.
• -Monitor and enforce security policies for all devices, ensuring they comply with organizational security standards.
• -Manage user identities and access using Azure Active Directory (Azure AD) to secure login and authentication processes.
• -Configure and maintain role-based access control (RBAC) in Azure AD to ensure proper access to resources.
• -Troubleshoot and resolve issues related to device enrollment and management in Intune.
• -Monitor system health and performance on Azure Cloud infrastructure, ensuring high availability and security.
• -Provision and manage Azure resources like virtual machines, databases, and storage, ensuring efficiency and scalability.
• -Implement and manage cloud-based security solutions using Microsoft Defender to protect against cyber threats.
• -Set up and configure Microsoft Defender policies for endpoint protection across all devices, ensuring security from malware and other threats.
• -Ensure compliance with data protection laws by managing device and data security policies in Intune and Azure AD. by managing device and data security policies in Intune and Azure AD.
• -Implement device lifecycle management by ensuring the smooth onboarding, configuration, and decommissioning of devices using Intune.
• -Administer access to cloud resources by configuring Azure AD Conditional Access to ensure users access only authorized resources.
• -Conduct regular security audits and vulnerability assessments to ensure all devices and systems are up-to-date and secure.
• -Collaborate with cross-functional teams to ensure all cloud and device management solutions are aligned with company goals and security requirements.

Requisition ID:   

Relocation Authorized: National - Camp
Telework Type: Full-Time Office/Project
Work Location: Karratha WA
Extraordinary teams building inspiring projects: Since , we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.  Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and




... Click here to view more detail / apply for Workforce Services Administrator

The Role
Seeking an experienced Project Controls Administrator to be based out of our Subiaco Office with adhoc requirements to work out of our Naval Base office supporting our Infrastructure project teams. This role provides the opportunity for site visits on an ad hoc basis. 
This role would suit an experienced, energetic and driven Administrator who is looking to add value to our teams by providing quality support and assistance in project coordination to our site, and office-based teams.
You should have previous site administration experience to include mobilisation of plant and personnel as well as tracking and reporting on earthmoving equipment, including tracking SMU hours, monitoring breakdowns, recording minimum hours, and managing fuel consumption.
This is a local, Monday to Friday role. Mobile and laptop provided.
Key Responsibilities:

Establish and maintain effective and cooperative working relationships with all team members.
Provide
... Click here to view more detail / apply for Project Controls Administrator

About the role Dedicated to the Extreme
Smit Lamnalco Australia  is the leading provider of safe and efficient towage and associated marine services industry. With more than 150 vessels and over 1,700 crews and staff worldwide, Smit Lamnalco is dedicated to providing marine support services tailored to the operational needs of global customers in local markets. Active in over 30 countries, Smit Lamnalco specializes in bringing international standards on safety, logistics, mooring and towage to onshore and offshore operations in challenging environments.
Our HQ is based in Rotterdam, Netherlands with our Australian region, boasting a fleet of over 30 vessels across multiple ports along the East Coast, where we pride ourselves on our safety culture, work ethic and commitment to the environment.
Smit Lamnalco Towage (Australia) Pty Ltd is seeking a full-time IT Systems Administrator to join our team.  Option to be based in either Brisbane or Cairns however travel to our ... Click here to view more detail / apply for IT Systems Administrator

Title : Drive Your Career with Centurion: Seeking Key Account Administrator
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Company Overview:
Centurion is a premier logistics company with a long-standing reputation for excellence in transportation services across Australia. Founded in , our business provides nationwide service with 34 branches across Western Australia, Queensland, Northern Territory, South Australia and Victoria.
Were currently expanding our team and looking for Key Account Administrator to join us in delivering quality service to our customers.
Position Available : Key Account Administrator
Location : Perth Airport 
About the Role:
We are seeking a dedicated professional to manage incoming and outgoing communications, provide exceptional customer service, and direct administrative activities in the office while learning and growing their experience in the transport and logistics industry. If youre ready to contribute to a dynamic team, we want to hear from you!
Key Responsibilities: ] ... Click here to view more detail / apply for Key Account Administrator

We are looking for a driven Operational Technology Administrator to join our team in Tatura! If you are passionate about monitoring and maintaining the serviceability of the Water Management systems at Goulburn-Murray Water. This includes the SCADA Network and the Rubicon Water Management Systems, including remote management and maintenance of software for field devices.
The role involves monitoring system performance, implementing automation, and collaborating with internal and external stakeholders to improve processes and systems.
Key skills

Experienced service management skills
Strong risk and security compliance focus
Innovative continuous improvement skills
Communication and negotiation skills with both internal and external stakeholders

Why join us?

A competitive salary - classification Band D in line with Goulburn-Murray Water Enterprise Agreement.
A workplace that truly values and celebrates innovation and excellence.
Flexibility to work where and when it suits you,

... Click here to view more detail / apply for BAF309 ? Operational Technology Administrator

Reference Number:

Closing Date:

Employment Type: Permanent Full Time

Location: Dalby Corporate Office Level 1 (Ground Floor)


Western Downs Regional Council has been awarded the Queensland Large Employer of the Year for the Darling Downs South West Region for , , , and .
Be part of a team that make a real difference within the communities we serve. Our mission drives us, and we want you to be part of the journey.
About the Opportunity
The Project Management Office Lead is responsible for providing tools and support to assist Council deliver its budgeted capital and operational programmes and projects. This role is responsible for implementing a Project Management Framework including supporting tools, to standardise the planning, prioritisation and delivery of Council's programmes and projects. This role is also responsible for the reporting of Council's programmes
... Click here to view more detail / apply for Project Management Office Lead (Dalby)

This is a fulltime permanent role on a 5/2 Drive in / Drive out roster and is responsible for providing a high level of administrative support with a key focus in the areas of, rostering, staffing, food safety, stock control management, reporting and other administrative tasks related to the catering department. 
  Key Responsibilities:

Provide support work in stock control management, rostering and other administrative tasks related to the catering department for our QLD villages.
To coordinate labour hire requirements, staffing roster and inductions, competencies training, as well as authorising and reconciling timesheets.
Ordering of food products in line with Civeo systems, policies and procedures.
Manage all kitchen administration and maintenance requests
To coordinate all food safety and HACCP documents and relevant system monitoring & compliance activities.
Assist with monthly stock take reports, updating work instructions and completing wastage reports.
Ensure
... Click here to view more detail / apply for Middlemount | Catering Administrator | 5/2