Total 1,190 front office assistant job vacancies in melton west

Join our team as an Executive Assistant and provide essential support to a number of Managing Directors. Collaborate with colleagues both on-site and virtually to create a seamless work environment. Forge strong relationships with your team, cross-functional colleagues, and the directors you assist.  Manage intricate calendars, coordinate meetings across time zones, and handle travel logistics. Your multitasking, organisational, and creative skills will be crucial in ensuring the success of your executives and team.  This is a temporary to permanent opportunity;Located in Barangaroo.Prior experience is mandatory Duties & Responsibilities:Travel Management: The Executive Assistant will be responsible for negotiating travel deals with suppliers and managing the booking and changes of travel arrangements for the Managing Directors.Stakeholder Communication: The role involves ensuring that events and client meetings are booked in advance, customer contacts are made and tracked, event management is coordinated with providers, and feedback from customers is managed.Expense Management: The Executive Assistant is responsible for ensuring that expenses are processed in a timely manner and are compliant with client standards.Scheduling: Ensuring all meetings, travel and commitments have been booked and accounted for.New Starter Onboarding and Induction Meetings Coordination: The role involves coordinating the onboarding process for any key senior staff reporting to the Leadership Team, including ensuring that key resources are provided to the new starter and key orientation is provided.Office Management: You will work with the  Business Support Manager to ensure that all offices create a similar environment, have suitable facilities, and are cost-effective. In addition to these responsibilities, the Executive Assistant is also responsible for managing the diary of the Director and coordinating their meetings and any key events chaired. The role also involves managing the inbox of the Leadership Team to ensure that no critical items are missed and that there is a clear system for mail management. If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively, you can email [email protected] for further discussion. If you enjoy working in a team to contribute to the success and daily operations of a business, this role may be for you!

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RecruitWest is looking for someone with a mechanical background who has general boating knowledge to join our client's dealership in the beautiful coastal town of Bunbury!Hours are Monday to Friday 8am-5pm with an hour lunch break and Saturdays, 9am-1pm.Your duties will include:- Liaising with customers both in-store and over the phone assisting them with their boating needs- Utilising diagrams and schematics to locate spare parts- Managing orders and receiving of stock and maintaining inventory- Operating a forklift to unload trucks and move boats- Performing pick-up and drop-off tasks, transporting boats and other items locally.Requirements:- Mechanical and general boating knowledge, preferred but not essential.- Valid Driver's Licence- Valid Forklift Ticket, desirable but not essential- Skipper's Ticket, desirable but not essentialIf you are a passionate boating enthusiast who meets the requirements, we encourage you to apply TODAY!To register your interest, simply click the apply button TODAY!If you have specific questions or require additional info, feel free to call Nash on 08 9792 3557 or 0491 914 503.

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About you:Prioritise and manage competing demands effectively to ensure optimisation of leaders’ timeHigh level of attention to detail, confidentiality and discretionExceptional verbal and written communication skills to provide professional support to leadership, team members, and external partnersStrong Microsoft Office Suite skills with a particular focus on Word, Excel and PowerpointSAP experience will be highly regardedAn individual with a resolute mindset, capable of driving tasks to meet timeframesConditions:This is a residential position and is offered on a 5/2 roster. 12 weeks of transist accommodation, relocation costs and a housing subsidy will be provided to the successful candidate. CSA also provides Pool & Gym Reimbursements to our employees and their dependants.Location:Located an eight-hour drive to Sydney, nine-hour drive to Melbourne, and a quick three-hour drive to Dubbo, Cobar is a fascinating town rich in mining heritage and natural attractions. Entertainment options include restaurants, pubs, and clubs for dining out. You will be kept busy with a bowling and golf club, rugby and rugby league teams, race club, pony club, Olympic size swimming pool, gym – and more! The town boasts beautiful parks, two reservoirs, picnic areas and playgrounds. The youth club 'Youthie' is a vibrant children’s hub with a games room, gym and weights room, squash courts, sauna, indoor stadium, outdoor basketball court and a skate park.Benefits:You will be entitled to a comprehensive range of benefits aimed at attracting and retaining our most valuable asset, our people.  We offer competitive remuneration and other financial benefits including medical and insurance discounts, recognition and reward programs, external education opportunities, further development and career pathways, plus use of CSA Rewards, our online rewards platform which provides access to discounts or cashback offers for 100s of retailers.CSA Mine is one of Australia’s longest operating copper mines with a history stretching back almost 150 years. At 1.9 kilometers deep, CSA is the second deepest copper mine in Australia and the third highest copper grade in the world. Located near the NSW town of Cobar, CSA Mine employs around 550 people and produces approximately 40,000 tonnes of copper concentrate per year. The ore is mined and processed on site and then transported by rail 700km to the Port of Newcastle for export. CSA Mine was acquired by Metals Acquisition Limited in June 2023.CSA Mine is looking for an Executive Assistant to join the team. Working alongside a leader that is focused on safety, while driving to meet the plan, you will work in one of the world’s most iconic mining districts and the second highest grade copper mine in the country. As the Executive Assistant, you will report directly to the General Manager and play a crucial role in ensuring the smooth day to day functioning of the executive office whilst supporting our leadership…

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• Charles O'Neill Hostel, Mayfield West - Newcastle 
• Lifestyle/RAO role 
• Permanent part time including weekends
• $30.71 per hour + Shift penalties + Super + NFP!
• Get to make a difference everyday!

As the Lifestyle Assistant at Charles O'Neill Hostel you will play a central role in supporting enriching leisure and social opportunities that support our residents to live a satisfying life. You will develop, implement and evaluate a wide range of social and leisure programs driven by the interests and needs of residents. 

Care plan development and capturing the unique stories and personal preferences of residents will be core to your understanding of their needs and their desire to participate in activities of interest to them. You will also work closely with families and volunteers as well as other clinical staff, to mentor and provide guidance when facilitating leisure activities and encouraging meaningful interaction.

What you will bring to the role:

• A fabulous attitude!
• Excellent program development and facilitation skills
• Outstanding people person skills and the ability to relate
• Strong documentation and experience using a computerised Care Management System (desirable)
• Passion to inspire people to live their lives with purpose and meaning
• A belief that every life can be enriched through possibility
• Certificate IV in Leisure & Lifestyle qualifications or equivalent (desirable) or a Certificate 3 in Individual Support or similar

Catholic Healthcare are a leading not-for-profit provider with over 25 years’ experience in enriching the lives of residents in residential aged care, home and community services and retirement living across NSW and SE QLD. Together, our team of over 4,500 people are dedicated to our Mission of helping the people that we serve to live life to its fullest every day. 

 Why you’ll love working with us:

• An opportunity to build a career with an established and trusted values-based organisation
• Be part of a supportive and inclusive ‘people first’ culture
• Great salary packaging opportunities and other benefits

You will need to be COVID vaccinated and have an NDIS check or be prepared to obtain one. 

So, if you’re looking for a role where you can make a positive & rewarding impact in a great organisation like ours, then we’d love to hear from you.

Apply online now.

Please note that pre-employment checks will be completed for all preferred candidates before an Offer is made.

Hello Recruitment Agencies, thanks for thinking of us. Right now, we’re looking to fill this opportunity directly so if we do need your assistance we’ll be in touch.

 

Personal Assistant- Family Law
Your new company
Our Client is a reputable law firm specializing in Family Law with a commitment to providing high-quality legal services to their clients. We are currently seeking a dedicated and experienced Personal Assistant to support a Family Law Director in the Sydney CBD office. This is an exciting opportunity for a professional individual to contribute to a dynamic legal environment.

Your new role
As a Personal Assistant in our Family Law practice, you will play a crucial role in providing administrative support to our legal professionals. The successful candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth operation of day-to-day activities within the legal team.

Provide comprehensive administrative support to Family Law attorneys.
Manage and organize complex calendars, schedule appointments, and coordinate meetings.
Draft and proofread legal documents, correspondence, and reports.
Act as a liaison between clients, attorneys, and other staff members.
Maintain client files and ensure accurate and up-to-date documentation.
Handle phone calls, emails, and inquiries with professionalism and confidentiality.
Assist in legal research and preparation of legal documents as needed.
Manage travel arrangements and expense reporting for attorneys.
Handle additional ad-hoc tasks to support the efficient functioning of the legal team.


Your skills and experience

Proven experience as a Personal Assistant,with at least 3 years in a legal setting.
Familiarity with Family Law procedures and terminology is a plus.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficient in MS Office Suite and legal case management software.
Discretion and ability to handle confidential information with sensitivity.
Ability to multitask and prioritize in a fast-paced environment.
Professional demeanor and client-focused approach.


If you're interested please apply now, or reach out to [email protected] if you have any questions. Join the team and be part of an esteemed law firm dedicated to excellence in Family Law!
You must be an Australian/NZ Citizen or a Permanent Resident to apply for this position.


At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Please click here to apply.

Elliott Gray are looking for outstanding and experienced Executive Assistants and candidates with transferable skills!    Executive Assistants are in high demand in the APS (as always), whilst our ideal candidate does possess some APS experience, we are also keen to hear from candidates with office management, property management and legal assistant experience.    If you are a motivated self-starter who has exceptional organisational skills, exceptional attention to detail, and ability to build and maintain excellent relationships you are exactly who they're looking for! You are someone who is comfortable working in an environment that is fast paced, requires you to manage competing priorities and are comfortable with liaising with both internal and a variety of external stakeholders.  Some of the key responsibilities of an Executive Assistant are:   Scheduling and email management including managing and organising workflows and tracking tasks to ensure that they are completed according to priority and deadlines. Provide professional service to internal and external stakeholders as a first point of contact. Provide support for the broader work team as required including arranging meetings and events, secretariat support (taking minutes) and coordinating briefing papers. Travel Arrangements - Domestic or International Provide other high-level administrative assistance and ad hoc duties as directed These roles are with various Federal Government Departments both big and small! Please note that you will need to be an Australian Citizen to be considered for these roles. Clearances are highly regard but not always necessary! Applications close 19 December 2023. Apply now or reach out to Jess Pham for more information – [email protected] or 0487 961 227

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An exciting, permanent role with career development opportunities, for an experienced EA Your new company Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Western Victoria & Geelong. I am currently partnered with a large production company to recruit an experienced Executive Assistant to provide confidential administrative support to the Manager, in a permanent ongoing capacity.

Do you have experience and knowledge of computing systems and applications such as Outlook, Word, PowerPoint and Excel? Do you have extensive demonstrated experience providing confidential, high-level administrative support? 2024 is just around the corner! New Year, new you? This may just be the role you've been looking for! Your new role As the Executive Assistant, you will be providing confidential administrative services to the Manager, in a full-time, on-site capacity in regional West Victoria, commencing in 2024. The core responsibilities of the Executive Assistant include:


Manage the Management administrative functions to provide a high standard of support to the Manager and reporting staff
Co-ordinate and formulate the necessary management and department reporting requirements in a manner that achieves internal and external customer needs and time frames.
Contribute to efficiency and cost-effectiveness by ensuring allocated/required projects are accomplished by co-ordinating internal and external resources for special and ongoing projects
Optimise the effectiveness of Managers' time by developing and utilising other systems and managing department scheduling requirement


As the Executive Assistant, you will liaise with internal Managers, Supervisors, Group Leaders and Departments as well as external customers. Further responsibilities include:



Organise travel and accommodation requirements for local, interstate and overseas conferences, workshops and seminar activities for the Manager


Co-ordinate and provide reports, presentation material and statistical data to meet Manager's requirements by making use of appropriate word processing, spread sheet and graphical computer systems


Act as principle contact in the absence of the Manager and use a high level of judgement in responding to customer requirements on their behalf


Coordinate the leave roster of all Managers on site


Ensure Manager's visitors to the site are suitably cared and catered for


Manage mobile phone usage and database for all company mobiles


Provide appropriate statutory data required and manage processes to comply with licencing requirements with external governing bodies


Responsible for recognising the need for additional computer requirements, organising the purchase of PC's for the area, recognising and organising the training for users and remain POC for troubleshooting and information


Take ownership of the Administration Records Management System



What you'll need to succeed To succeed as the Executive Assistant, you will need:

Relevant Business qualifications
Previous extensive experience in a similar role (Executive Assistant, Personal Assistant, Senior Administration Support)
Experience and knowledge of computing systems and applications, including Outlook, Word, PowerPoint and Excel
Exceptional communication, both written and verbal with experience producing reports and/or presentations
Demonstrated experience working within a confidential environment
A high level of drive, motivation and exceptional time management skills

What you'll get in return Through Hays, this role offers you the stability and security of a permanent ongoing position, a competitive annual salary with a potential compensation package of $130,200 including benefits and bonuses, and:

Career development opportunities
Monthly leisure day
Paid parental leave scheme
Paid annual volunteer hours

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. Brittany Walker - Team Manager E: [email protected] Please click here to apply.

Experienced Customer Service Worker wanted for full-time positions,We have two (2) local Bunbury based businesses looking for highly motivated and customer-focused individual to join their teams for long term full time work.About the roles: Providing excellent customer service to both residential and commercial customers Selling a wide range of products Processing orders and payments Maintaining a clean and organized sales floor About you: Excellent customer service skills Strong sales skills Ability to work independently and as part of a team Good communication and interpersonal skills Ability to learn new products and services Experience in the water pumps and irrigation industry is a plus Good level of fitness with ability to lift heavy items when required Benefits: Competitive salary and benefits package Opportunity to work in a fast-paced and dynamic environment Opportunity to learn about a wide variety of water and irrigation products and services Chance to grow and develop your career Long-term future with opportunities for career and professional growth in the irrigation industry. This can include both sales and service based roles. Additional Information: Full training on all software systems and store processes will be provided. You can expect to start out doing more base-level tasks and as you gain confidence and competence you will be trained in higher level tasks until you are fully capable of backing up our current salesperson. This is a great opportunity to join a leading company. With a strong track record of success and a commitment to employee growth and development, our client is the perfect place to build your career. Previous retail experience is preferred but not essential as full training will be provided. This role would suit someone who is looking for a long-term career with the opportunity for training and skill advancement.If you're a friendly, outgoing person with a passion for learning and great people skills, please apply today for this exciting opportunity.

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About us:
HLB Mann Judd is a leading, award-winning chartered accounting and advisory firm. We deliver a wide range of Advisory and financial services in addition to audit, accounting, and taxation services to private and publicly listed companies, family businesses, not for profit organisations and individuals. Through natural growth, our firm has become one of Sydney’s highly regarded “mid-sized, people focused” accounting practices.

We are a proud member of HLB International, the global advisory and accounting network that offers flexibility, creativity and a dynamic approach. Through the power of 40,831 professionals across 156 countries, we combine local expertise and global capabilities to serve client needs. We are part of the Australasian Association firms with representation throughout Australia, New Zealand and Fiji.

The role:
Our Sydney office, which is made up of 180 staff and 16 partners, is looking for an experienced and talented Audit Assistant Manager or Manager to join our high performing Audit & Assurance division based in our brand new office in Barangaroo.

Your day-to-day will have you involved in running audit engagements ensuring successful completion through to providing guidance to the junior staff as well as looking for opportunities to engage with clients and add value.

The role involves:
• Coordinating and executing audits from planning to completion
• Collaboratively interacting with your team(s) to elevate team competence and improve productivity
• Working through complex financial reporting issues and accounting transactions
• Coaching and mentoring junior staff
• Working closely with Partners and internal stakeholders to implement appropriate improvement measures

Our Audit & Assurance division has over 50 people and will give the successful candidate the opportunity to experience and progress through various career pathways.

To be successful you will have:
• CA/CPA qualification
• Experienced, proactive and team focused professional with recent external audit manager experience
• Proven history of delivering high quality audit engagements
• Strong project management skills and ability to perform under pressure
• Exceptional communicator, with methodical problem-solving abilities
• Strong knowledge of accounting and auditing standards
• You act with integrity and show care for the people you work with

Why HLB Mann Judd?
Joining HLB Mann Judd is joining a team who supports training & development, promotes career development and employee & life wellbeing. We are particularly proud of our awards and recognition. Most recently, we were named an Employer of Choice Finalist for the Best Accounting & Consulting Services Firm ($100m-$200m revenue) category at the 2023 Client Choice Awards. HLB Mann Judd has a long track record of successes at the awards since 2012 – a testament to our great people delivering great results!
Some of our benefits include:

• Competitive salary from $90,000 – 100,000 p.a. + super, commensurate with experience, skills, and qualification
• Office location in Barangaroo
• Hybrid working arrangements
• Dress for your Day
• Client and employee referral bonus
• Social functions - both virtual and in person, lunchtime sports teams
• Paid parental leave and purchased leave option
• CSR and Volunteering opportunities
• A comprehensive wellbeing program including access to our EAP, discounted health insurance, flu shots and health screens.

At HLB Mann Judd, the diversity of our people is one of our greatest strengths. Every successful team is made up of a unique set of individuals. We are seeking candidates who are ready to bring their point of difference to Team HLB. We are particularly proud of our awards and recognition. Most recently we have been
If you require any additional support or reasonable adjustments made during the recruitment process, please contact the HR team at 02 9020 4000 or [email protected] note the successful applicant will be required to undertake a National Police Check as part of our reference checking process.
Disclaimer: HLB Mann Judd does not accept unsolicited agency resumes. HLB Mann Judd is not responsible for any fees related to any form of introduction nor unsolicited resumes.

Your new company Our client is a leading global insurance group with operations globally. With a strong focus on customer service and innovation, the company is one of the largest non-life insurers in the world. They provide a wide range of insurance products and services for individuals, businesses, and institutions. Your new role Working as an Assistant Claims Manager you will be;

Assisting with the management of an experienced team of claims officers within an exciting Accident & Health insurance portfolio.
Maintaining key relationships with brokers and service providers.
Resolving complex claims, acting as a referral point for the wider teams
Develop and implement strategies with intermediaries and oversee portfolio management and claims allocation
Improving process by discussing trends, policy wordings, high value claims
Quality Assurance framework to measure Key Performance Indicators (KPIs), monitor practices, drive internal engagement and build performance capability in the business.

What you'll need to succeed Working as a Claims Manager you will need;

At least + 5 years experience within intermediated claims (Accident & Health preferred)
2IC experience preferred
Have a solid knowledge of general Insurance legislation and statutory framework
Proven high level communication, interpersonal and negotiation skills

What you'll get in return If you are successful, you will be receiving;

A salary of between $95k - $110k + Super + Bonus (Depending on experience)
A role working a minimum of 38hrs a week, working Monday to Friday standard business hours
WFH flexibility - 3 in the office, 2 days from home.
The opportunity to work in a dynamic and supportive environment
Career opportunities within one of Australia's most reputable insurance providers

What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Louis now on +61 2 8062 6187. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Please click here to apply.

Garvan’s 2030: Discoveries to Impact Strategy is designed to galvanise Garvan’s researchers, professional staff, partners, donors and community around our vision of Global leadership in discoveries to impact, and to enable us as an Institute to deliver on that vision – such that Garvan becomes an institute where research discoveries are taken through to patient impact (new treatments, tests and prevention approaches), on a global scale.The OpportunityWe currently have one Research Assistant position available and are seeking a dedicated candidate who will be responsible for planning and conducting experiments under supervision with the lab. The position will also assist with lab maintenance and upkeep of the lab supplies, equipment and procedure. The incumbent will also have close interaction with other post-doctoral scientists, PhD students and Research Assistants in the Invasion & Metastasis group, as well as with the wider Garvan community.The role will be reporting to Professor Paul Timpson (Cancer Invasion and Metastasis group).Key ResponsibilitiesKey areas of responsibility include:Conducting experiments and other duties in a timely, efficient and diligent manner to assist in the overall project progressing expeditiouslyAdopting published methods and interacting with scientists within and outside the GarvanEvaluating and applying alternative methodologies to optimise sensitivity and reproducibilityDeveloping and applying methodologies, as the need arisesInvolved in the appropriate databasing of results (the incumbent should maintain proficiency with computers)Collating and recording experimental data accurately, writing up experimental procedures and contributing to the interpretation of experimental resultsMaking recommendations to the Laboratory Head, Tumour Ecosystems Program Leads and/or Translational Science Pillar Lead about ways of improving techniques, quantitative methods and quality controlProactively and efficiently manage the administrative functions associated with lab managementOrganise resource and equipment issuesSnap shot of benefits The role is a one-year, full-time term positionwith the possibility to extend to two years, with an annual salary of up to $72,300 (dependent on experience) plus 14% superannuation and salary packaging benefits.Generous salary packaging ($15,900 for general household expenses and $2,650 for meal/entertainment expenses)Ongoing training and developmentFlexible work arrangements18 weeks paid parental leaveAdditional day’s leave as Garvan DayEmployee Assistance ProgramDiscounted Health InsuranceLifestyle discounts with our community partnersAbout YouBachelor’s Degree (Honours) in Science with First Class or equivalent related to studies which will have been undertaken in an area of science concerned with molecular biology, cellular biology, cancer biology and/or biochemistryThe willingness to do animal experimentationThe willingness to expand to, learn and use advanced technology including multiphoton microscopy, intravital imaging and advanced single-cell and subcellular microscopy techniquesHigh motivation and commitment to achieving scientific goalsExcellent time management and written skillsA high attention to details and ability to carry out high quality workThe ability to work independently after receipt of training and instructionIdeal candidates will have experience with animal studies, molecular biology, tissue culture, flow cytometry, confocal/multiphoton microscopy, intravital imaging and…

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THE OPPORTUNITY The reception team supports the whole of the Garvan Institute by welcoming and guiding all visitors on-site at two receptions: The Garvan Institute of Medical Research and The Kinghorn Read More...

Click here to view more detail / apply for Front Desk Receptionist

Cho Cho San is a re-imagining of the Tokyo Izakaya for the Sydney market. We aim to bring the high energy of Tokyo to the heart of Potts Point.

The guest experience is the heart of what we do so we are looking for people who are committed to providing great service and hospitality and the ability to lead people to give the same.

At Cho Cho San we are building a restaurant environment that gives guests a great time delivering quality products that make us a market leader in the industry. We have been awarded a chefs hat every year since opening.

We are looking for an experienced Floor Manager to undertake the following duties:

- Manage the ordering process for food and beverage ingredients
- Participate in regular stock-takes and maintenance of ordering systems
- Provide creative input in our food and beverage program to develop new products and train staff in their execution
- Enforce health and safety standards throughout the venue
- Recruit and select front of house staff members, and ensure appropriate training is delivered
- Provide a superior guest experience by ensuring a high level of guest satisfaction
- Manage the end to end reservation experience from small groups to large scale private events to the highest standard

We will offer:
- Roster flexibility and a focus on work-life balance.
- An open management culture that is based on respect.
- Management training to help you develop and grow into a future industry leader.
- Competitive pay

Requirements:
- A Diploma in Hospitality or at least 3 years in management/ supervising roles in Hospitality
- Has great knowledge and a deep passion for our industry.
- Experience in planning and organising special events and occasions
- Experience in hatted restaurants environment preferred but not essential

Salary: $70,000 - $80,000 per annum plus 11 % super

About you: Prioritise and manage competing demands effectively to ensure optimisation of leaders’ time High level of attention to detail, confidentiality and discretion Exceptional verbal and written communication skills to provide professional support Read More...

Click here to view more detail / apply for Executive Assistant

Assist Mechanical Trades in establishing and cleaning up work areas. Basic knowledge of tools and with a minimum of 3 years experience working within a project/construction environment with Read More...

Click here to view more detail / apply for Trade Assistant- Mechanical