Total 6 front office assistant job vacancies in sydney olympic park

• Senior Secretariat role 
• Work for a leading industry fund 
• Hybrid working environment blending work from home and office 

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support nearly two million members, with around $86 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

The Senior Assistant Company Secretary is responsible for managing aspects of the day to day execution of high quality secretariat services and ensuring that they meet relevant regulatory and legal obligations in particular the end to end operations of a portfolio of board committees.

Your role has a particular focus on the provision of timely, commercially pragmatic governance and accountability advice and proactively supports a culture of continuous improvement so the Trustee Governance and Secretariat team is acknowledged as a high performing and contemporary function.

The role requires an experienced governance professional, who is outcome focussed and must be seen as a trusted advisor to senior stakeholders, on governance, secretariat and accountability.

• Support the General Manager, by advising on and enhancing the governance and accountability framework i
• Manage, maintain and enhance the delegations framework.
• Manager, maintain and enhance relevant governance policies 
• Provide technical advice, briefings and expertise on governance and accountability.
• Assist Rest to fulfill its duties in relation to governance and accountability standards.
• Monitor regulatory and legislative developments relating to governance and accountability 
• Identify, advise, and educate on emerging governance and accountability risks.
• Identify and recommend strategies to address gaps in business knowledge 
• Develop and maintain strong relationships with peer Company Secretary Offi
• Manage the end to end operations of a portfolio of Board Committees, including collaborating with the relevant Chair to promote the effective and transparent operation of the Committee and to encourage timely implementation of decisions.

• Supporting the General Manager in driving continuous improvement in the management of relevant statutory and compliance obligations Providing support on governance and secretariat matters as required.

• Providing support on governance and secretariat projects as required

• Day to day management of the FAR office for Rest
• Leading industry fund recognised in Linkedin Best Places to Work
• Hybrid working environment

About Us

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support nearly two million members, with around $75 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

About the Job

We are looking for a Head of Office of the FAR to join the team at Rest. Providing the day to day management of the FAR Office, you will maintain the FAR framework including operating procedures and provide guidance to Accountable Persons and the business on governance and accountability.

Reporting to the General Manager, Trustee Governance, and Company Secretary, you will be part of the team  responsible for secretariat, governance and accountability across Rest.

This role is critical in driving the execution of accountability across the organisation including implementing and operationalising the FAR regime.  It will be the subject matter expert on accountability and provide commercially pragmatic advice, effectively negotiate with and influences senor stakeholders and drive the evolution and maturing of accountability, and the implementation of FAR across the organisation.

Implementing FAR

• Supporting the implementation of FAR at Rest.

Day to day management and embedding of FAR and accountability

The day-to-day management and implementation of the FAR Framework and ensuring it is operating effectively. This includes :

• Implementing the relevant policies, providing reporting and insights, awareness sessions and developing and maintaining operating procedures etc.
• Developing, implementing and monitoring and activities in place to ensure adherence with the FAR Framework.   
• Working with Accountable Persons on Accountability Statement and Map changes and coordinating appropriate reviews, registrations, approvals, and submissions
• Actively engaging with key stakeholders on a regular basis and providing timely and commercially pragmatic advice to Accountable Persons and key personnel in the business.  
• Challenging Accountable Persons and providing meaningful insights on areas for improvement.
• Developing, delivering and refining tools and guidance and support provided to Accountable persons (regular training, simulations, onboarding of new Accountable Persons)
• Working closely with the P & C team on conduct related matters.

Provision of advice on FAR related/regulatory change projects

• Key stakeholder for consultation and feedback in any FAR related or regulatory change projects that may have a FAR impact that take place in the business or as part of the banking program.
• Actively monitoring the regulatory landscape and analysing impacts of new and amended legislation, regulation and regulatory guidance on FAR in collaboration with compliance as required.
• Leading FAR related matters as required.

Insights and Industry knowledge:

• Developing and maintaining strong relationships with peer FAR Offices, to ensure that insights are shared (as appropriate).

Governance and accountability advice and support

• Supporting on advising on and enhancing the governance and accountability framework including liaising with stakeholders so that effective governance arrangements are in place at board and management levels
• Providing technical advice, briefings and expertise on governance and accountability.
• Influencing and enabling a robust and proactive governance and accountability culture 
• Assisting Rest to fulfill its duties in relation to governance and accountability standards.
• Monitoring regulatory and legislative developments 
• Identifying, advising and educating on emerging governance and accountability risks.
• Identifying and recommending strategies to address gaps in business knowledge and understanding of governance and accountability matters.

• Supporting at C-Suite Level 
• 12 Month FTC - Full-time 
• Hybrid Working - A Blend of Sydney CBD Office and From Home 

About the Job 

Member Purpose: Rest’s purpose is to create super our members love. So, we’re on a mission to make super simple.

As the Executive Assistant to the Chief Member Officer, you are responsible for supporting the CMO, and for day-to-day administrative support to the Member team. Your role will contribute to the development of the member experience and representing the brand of the Member team positively throughout Rest.  

Key Accountabilities/Responsibilities

• Provide exceptional assistance to the Chief Member Officer and their Leadership team. Performing various complex administrative support functions, including but not limited to, analytical and specialised administrative duties to ensure efficient office operations, email and diary management.
• Perform advanced word processing to include complex presentations, reports, spreadsheets, and graphs; transcribes information of a technical, confidential and or sensitive nature.
• Screen mail and callers, respond to and route inquiries to appropriate staff as necessary; determine importance and priority of various issues and determine what major issues should be brought to the attention of the Chief Member Officer.
• Research, compile, summarise, and analyse information to formulate correspondence and respond to various inquiries from internal and external sources.
• Working in conjunction with the Member Leadership team and Member Business Management team to ensure the smooth running of the Member function.
• Manage the organisation of critical Member Forums and meetings including scheduling and invitations, booking rooms, setting up agendas, minute taking, organising catering and distribution of meeting documentation and minutes in conjunction with the Member Business Management team.
• Circulation of reminders of outstanding action items, project reports and documentation to the relevant parties and individuals in a timely manner allowing for adherence to deadlines in conjunction with the Member Business Management team.
• Maintains all team documentation and information that may be confidential, sensitive and or critical along with project or team artefact documentation and project or team financial reporting into the document management system.
• Assists the Chief Member Officer in preparation and timely submission of reports and presentations to Rest Committees and Board and other Senior Executives of Rest.
• Actively promote and ensure clear communication within the team and facilitate communications across Rest.
• Complete expense reporting, invoice processing and track budget expenditures for all the team.
• Participate in a culture of cooperation, initiative, and responsibility throughout Rest to maintain a safe and healthy workplace and meeting the requirements of Rest’s WHS policies and Management System.
• May be required to perform other related duties as required and/or assigned
• Drive positive employee engagement and brand within Member and across Rest

About Us

Awarded as an ESG and Responsible Investment Leader, Rest is one of Australia’s largest profit-to-member superannuation funds; supporting more than 280,000 employers and around 1.95 million members, we have nearly $71 billion of funds under management.

Our ambition is to create super our members love. This is our purpose; it is why Rest exists. To achieve this ambition our mission is clear: make super simple!

At the heart of everything we do at Rest are our values and behaviours, they represent how we’ll be successful in this pursuit. We want to Be Daring, Keep it Simple, Take Action and Have Grit! To put it simply we want our people to thrive and love the work they do.

About the Job

The Middle Office function is maturing from a traditional middle to back office function to provide improved decision support, performance reporting, technical expertise in due diligence, and centralised functions performed within the Front Office Investment Teams.

As part of this journey, the Middle Office function is specialising between the Listed Assets (Equities, Fixed Income, Overlays) and Unlisted Assets (Property, Infrastructure, PE and Direct Debt). In the Unlisted Asset space, to further develop enhanced middle office services to support a growing portfolio of Unlisted Assets, we require Robust ‘end-to-end’ transaction processing and reporting capabilities.

This role will be responsible for transaction review, instruction and reporting for the Unlisted Assets. In addition, the role will develop the accounting platform that will support the growth in the Unlisted Assets.

Business as usual will include Operations: ensuring timeliness of processing payments, preparing & uploading custodian instructions, and acknowledging receipt of funds. As we strive to work as a small cross-functional and dynamic team, the Analyst, Unlisted Middle Office is required to consider the technical consequences of Unlisted Investment transactions for Custody, Accounting, Legal, Tax, Performance and act as the first point of call prior to corroborating with the wider Shared Services group

Key Responsibilities Include:

The Analyst, Unlisted Middle Office will support Rest’s Unlisted Middle Office function.

Primary Accountabilities and Responsibilities includes:

Operations (Unlisted)

• Preparing end to end instructions for unlisted transactions (cashflows, valuations etc) to:
  • Custodian – Accounting, Unit Pricing & Tax
  • Treasury – Cash Management
  • Overlay – FX Hedging
  • Legal
• Recording transactions in the internal reporting systems
• Ensuring accounting and valuations comply within the Valuation and Unit Pricing Policies
• Reviewing investment management and performance fees for accuracy
• New deal/investment setup both internally and with the Custodian
• Primary point of contact for Unlisted Assets with:
  • The Custodian
  • Rest Investment Team (operations and unit pricing)
  • The Investment’s Finance Teams
• Preparing and maintaining Investment bibles, procedures and model documentation
• Preparing and maintaining Fee Disclosure for SRF705 & RG97 Reporting

Secondary Accountabilities and Responsibilities includes:

Change and Project Management

• Initiate, manage and deliver on change projects improving the Unlisted Middle Office service to the portfolio managers and organisation
  • Review, document and analyse current processes, systems and policies with the purpose of delivering change benefits
  • Improve process, interactions and flows of information within the business and to REST, the custodian and the administrator
  • Analyse and develop system solutions to improve process efficiency, data integrity and business intelligence reporting
• Assist the Business Solution Manager with system implementations for Unlisted Assets
  • Data validation and input
  • Process documentation
  • Ad-hoc tasks

Other finance and operational duties as directed by the Head of Operations.

About Us

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support nearly two million members, with around $75 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

About the Job

The Rest Investment Team is undergoing a significant transformation as it aims to become the leading Investment Team in the Australian superannuation industry with a strong member focus and superior investment performance. This is an exciting role that will help drive efficient delivery from our vendor platforms and market data providers and support the Investment business with its continuous transformation and investment governance processes.

The Service Provider Analyst/Assistant Relationship Manager works within the Investments Services and Transformation enablement function, reporting to the Investments Business Manager and will focus on Service Providers policy and process, execution of Rest Investment Service Provider Governance framework and assist with vendor commercial executions. This will also be achieved through building strong relationships with our Head of Investment Technology, Head of Investment Services and Transformation, the Investment team the Group Procurement team and external vendors.

The Service Provider Analyst/Assistant Relationship Manager will assist the Service Provider Manager in carrying out the Service Provider Governance framework as well as ad-hoc projects and analysis to enable data driven analysis of our suppliers, commercial insights, improvements, Service Provider strategy and maintain a market leading Investment management practices across the Investment team’s suite of vendors.

You will play a key role in uplifting the way in which the Investment team holistically govern our portfolio of suppliers through the use of standards, measures and policy.

This is an exciting opportunity that will assist in managing vendors such as State Street / Charles River, FactSet, Market data providers such as Bloomberg and other Benchmark providers.

Key Accountabilities and Responsibilities

• Working with the REST supplier management organisation to understand and Implement the Rest Supplier code of conduct for all Investment Service providers, aligning to our group level best of breed practices
• Assist the Service Provider Manager with the implementation and maintenance of Rest Group’s centralised service provider system, Third Party Risk Monitoring system (TPRM), and centralisation of contracts and service provider details for efficient monitoring of services and contracts.
• Assist in managing the relationship for a set of Service Providers for Rest Investment Team. This includes conducting regular meetings with Service Providers to ensure adherence to their committed key performance indicators (KPI) and enforcing service level agreements in place as well as ensuring Rest Investments team are kept up to date for any significant changes which may affect the Service Provider’s services to Rest Super.
• Escalate material and potential issues to the Service Provider Manager which will inform part of the escalations done to the Business Manager and General Manager of Investment Services and Transformation.
• Assist in tracking vendor costs to ensure alignment to yearly budget allocation and contracts, ensuring invoices are received and processed on time.
• Work with the Service Provider Manager to ensure regular due diligence is performed across all service providers in line with Rest’s policies, regulatory and compliance requirements. There will be an opportunity to lead the due diligence on your own for some of our Service Providers with assistance and coaching from the Service Provider Manager, as required.
• Assist with onboarding new vendors and ensure that the procurement process is followed and ensure all stakeholders are kept in the loop.
• Work with Rest Investment Team’s IT team to ensure license and user count are tracked and kept up to date. Conduct periodic license audit across Rest Investment Team.
• Work closely with Operational Risk and Compliance teams along with the Service Provider Manager to ensure all Service Providers are compliant and necessary artefacts are in place and meeting Regulatory requirements.
• Be a key contributor to recommendations provided by the Service Provider Manager to the Business Manager and General Manager of Investment Services and Transformation for improvements regarding our Service Provider Managers.
• Ensuring documentation and generation of supplier performance is kept up to date for tracking and escalation to the Business Manager and General Manager of Investment Services and Transformation for material issues.
• Support the Investment data strategy, data management capabilities, processes, and the organizational design via a robust vendor management framework and ability to investigate and identify various data providers in the market.
• Work with project teams and BA’s to help facilitate discussions with Service Providers when required.

• C level role within leading industry fund
• Hybrid environment - combining work from home and in the office
• Support the CRO and their Leadership team 

About Us

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support nearly two million members, with around $75 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

About the Job

• Provide exceptional assistance to the Chief Risk Officer and their Leadership team ensuring efficient office operations, email, and diary management.
• Complex presentations, reports, spreadsheets, and graphs; transcribeing information of a technical, confidential and or sensitive nature.
• Screen mail and callers, respond to and route inquiries to appropriate as necessary; determine importance and priority of various issues and determine what major issues should be brought to the attention of the Chief Risk Officer.
• Research, compile, summarise, and analyse information to respond to various inquiries from internal and external sources.
• Work in conjunction with the Risk and Governance Leadership team to ensure the smooth running of the function.
• Manage the organisation of critical Risk and Governance Forums and meetings including scheduling and invitations, booking rooms, setting up agendas, minute taking, organising catering and distribution of meeting documentation and minutes.
• Circulation of reminders of outstanding action items, project reports and documentatio
• Maintain all team documentation and information 
• Assist the Chief Risk Officer in preparation and submission of reports and presentations to Rest Committees and Board 
• Complete expense reporting and track budget expenditures for the team.