Total 10 job vacancies by Colliers

Colliers Workplace Management Services seeks an exceptional candidate to join our team, whose purpose is to build a sense of community, connection, and belonging through delivering best-in-class service within the workplace and operations.

As a Corporate Services and Mailroom Assistant you will be at the heart of the action in our client’s corporate site located in Parramatta. In this role, you will be the autonomous driving force behind creating unforgettable experiences for our visitors and occupants, ensuring every interaction is seamless and memorable. Additionally, you will be a pivotal support for business groups, championing their workplace objectives and ensuring our mail services are delivered efficiently.

Key accountabilities will include, but not be limited to -

• Own the workplace experience, creating an enjoyable and memorable interactions, driven by our client’s brand and culture.
• Uphold operational excellence for our service streams. Foster a "happy to help" atmosphere across all Corporate Services touch points.
• With efficiency and accuracy, administer the mail room including general mail, ad-hoc and routine courier providers.
• Assist in the maintaining of the workplace to provide the best working environment and functionality for all employees.

We are seeking an accomplished administrative professional skilled in delivering exceptional support within a fast-paced and dynamic work environment. This role offers an exciting opportunity to work closely with the Director in Charge of our Sydney West office. The key to success is a can-do attitude and intrinsic drive for success, accompanied with strong administrative expertise and stakeholder management experience.

Your key responsibilities will include:

• Extensive email and diary management for the Director in Charge.
• Arranging and preparing for internal and external meetings, agendas and WIPs.
• The management and collation of documentation, including but not limited to legal documentation and agreements, reports, presentations, etc.
• Invoicing and preparation of invoices.
• Managing enquiries and correspondence for the Director in Charge, which also involves proactively actioning client liaison requirements.
• Organising travel and other related arrangements (flights, transfers hotel bookings).
• Assisting the Director in Charge to drive and successfully execute key initiatives and general leadership of the Sydney West teams and offices.
• Undertaking administrative office management duties including stock ordering, replenishment of kitchens & meeting rooms, and issue troubleshooting.

An exciting opportunity has arisen for a suitably qualified Finance Manager to join our Real Estate Management Services team to ensure the accurate and timely delivery of monthly financial reporting for the account.

Based in Parramatta CBD and reporting to the General Manager, the Finance Manager will provide high quality services to internal and external clients and ensure streamlined accounting procedures to improve efficiencies.

Some of your key responsibilities will include:

• Responsible for the financial management and reporting of the asset including income and expenditure, capital works and financial analysis.
• Working together with the General Manager and Building Services Manager, coordinate and manage the preparation of operational and capital expenditure budgets, forecasting and any other financial requirements as directed by the client.
• Prepare Retail outgoings budgets and outgoings reconciliations.
• Attend to all internal and external auditor queries for the trust account and retail outgoings audits.
• Assist all Tenant and Client queries and issues in relation to finance and property management related issues

We are seeking a highly motivated person to join our market leading Industrial & Logistics team in Parramatta. This multi-faceted role will provide an excellent opportunity to gain exposure to many aspects of the real estate industry. This is a great opportunity to develop fundamental marketing and real estate skills and grow within a highly motivated and successful team.

Some of your key responsibilities will include:

• Working with your team to co-ordinate the collation of reports, submissions, and other documentation
• Assisting in the production of high quality marketing materials
• Updating the company database, including listing information, and uploading to website as required or requested by operators to ensure that client and property information is accurate
• Managing online listings on both Colliers website and third-party websites
• Coordinating travel and accommodation bookings where necessary
• Reconciling and actioning invoices and expenses as necessary

This is an opportunity for a candidate skilled in marketing and graphic design to join our high performing Parramatta Industrial & Logistics business. You will play an integral role in enhancing the productivity and delivery of service excellence to clients and customers.

• Work with the team to design and produce winning submissions that are creative and professional to win listings. This involves taking a leadership role in the preparation of proposals, client presentations and any other supporting material required.
• Develop, manage and implement property marketing campaigns for assets taken to market or off-market. Project manage the marketing preparation process and execute and coordinate high quality marketing collateral on behalf of clients.
• Prepare high quality information memorandums, submissions and other relevant marketing documents in InDesign, Illustrator and other marketing platforms/programs.
• Manage the marketing operations of the team which includes, but is not limited to CRM database, monthly metrics reporting requested by the National Marketing Manager, marketing compliance, internal communications, improving quality and maintaining collateral and content, etc.
• Position the team within the market by collaborating with the National Marketing Manager to deliver on the overall strategy of the National business where relevant to the team. I.e. through value-adding client events, thought leadership, campaigns and social and traditional media. 

Colliers Workplace Management Services seeks an exceptional candidate to join our team, whose purpose is to build a sense of community, connection, and belonging through delivering best-in-class service within the workplace and operations.

As a Corporate Services and Mailroom Assistant you will be at the heart of the action in our client’s corporate site located in Parramatta. In this role, you will be the autonomous driving force behind creating unforgettable experiences for our visitors and occupants, ensuring every interaction is seamless and memorable. Additionally, you will be a pivotal support for business groups, championing their workplace objectives and ensuring our mail services are delivered efficiently.

Key accountabilities will include, but not be limited to -

• Own the workplace experience, creating an enjoyable and memorable interactions, driven by our client’s brand and culture.
• Uphold operational excellence for our service streams. Foster a "happy to help" atmosphere across all Corporate Services touch points.
• With efficiency and accuracy, administer the mail room including general mail, ad-hoc and routine courier providers.
• Assist in the maintaining of the workplace to provide the best working environment and functionality for all employees.

Our highly successful Parramatta Office Leasing team is in growth mode, and we are currently seeking an experienced Leasing Executive to join our team.

Reporting & working alongside a seasoned Director, you will assume a key role in the delivery solutions for our highly valued clients.

In this role, you will build on the success of a dominant team in a bid to create your own profile in the marketplace.

In addition, you will be accountable for:

• Actively pursuing new appointments to act for organisations especially focusing on fostering existing and new relationships with businesses.
• Contributing towards the production of proposals, pitches and project promotional material.
• Maintaining and building client relationships.
• Assist in ensuring the client database information is of the highest integrity. This includes data entry of all listings, contact and transactional information.

Based in our Parramatta office, this fast paced and valued role will support our rapidly growing and market leading Sydney West Investment Services team. You will provide daily administrative support to the National Director and team of agents, to assist with the coordination of sales and marketing initiatives. This is a fantastic opportunity to utilise your background in administration and organisation skills in this autonomous role.

In this integral support role, you will be responsible for a wide range of assignments which includes:

• Coordinating the collation & preparation of reports, submissions, presentations, and other documentation.
• Word processing of handwritten and recorded property reports, submissions, quotes and work orders, letters, contracts, statutory and standard forms.
• Assisting the National Director and Sydney West team with actioning client requests and managing any client liaison as required.
• Maintenance of internal databases.
• Preparing for and attending weekly department meetings.
• Managing internal and external stakeholder engagement and correspondence.

Embark on an exciting journey with our Corporate Services team, dedicated to crafting and managing top-tier workplace experiences for both internal and external guests. Immerse yourself in spaces meticulously designed to ensure optimal performance for our clients. This is not just a job; it's an opportunity to join an industry leader offering a clear career path and empowering you with the most comprehensive tools and infrastructure for your success.

As a custodian of the workplace, you are responsible for:

· Administration, operation, and management of the workplace

· Audio Visual and basic IT support

· Meeting room management and set-up

· Ensuring the workplace is presented, maintained, and utilised to its design

· Facilities administration and mail / parcel management

· Assisting employees with day-to-day enquiries

· Responding to and implementing changes to the workplace and processes as required

· Possess Events experience or food & beverage service

· Warmly welcoming visitors, access control and contractor management and providing secure building access

· Maintaining immaculate presentation of lobby, reception, and workplace areas

· Monitoring and responding to all requests via email, phone or in person

· VIP escort and hosting & Executive Boardroom support

We currently have a great opportunity for YOU to accelerate your success by joining our Corporate Services team. This division of Colliers International is designed for premium corporate occupiers that desire best in class operations for their guests and employees.

Our Corporate Services team create, curate and managing workplace experiences for premium clientele for both internal guests (employees) and external guests. These are spaces that are meticulously designed to ensure that our clients perform at their best.

This is a fantastic opportunity to join an industry leader who will provide you with a clearly defined career path and equip you with the most comprehensive tools and infrastructure available to ensure your success.

This supervisory role encompasses a variety of disciplines that will provide you with versatility, flexibility, opportunity and will open up multiple career pathways that you may not have yet considered. 

Managing a team, you will be responsible for a variety of day to day activities providing a seamless 5 star experience from start to finish. You will be responsible for;

Tasks include:

• Visitor Management
• Supervising the delivery of Lobby, Client Reception & Meeting room services  
• Supervising the delivery of gold standard tenancy service operations 
• Accountability for team performance including innovation and efficiencies
• Event Administration, catering fulfilment &  VIP Hosting
• Look for ways to continuously broaden the offering to improve client and employee experience
• Rostering and leave management of team
• Audio Visual & Basic IT Support to stakeholders
• Building and maintaining relationships with building management, contractor stakeholders and internal department heads

Benefits include the comfort of a Monday to Friday roster with a fully laundered corporate uniform and access to training and development that will take your career to the next level. We are passionate about what we do; we are even more passionate about our people.