Total 26 assistant hr manager job vacancies in Administrative / Clerical category in Crows Nest, New South Wales

We are seeking a highly organized and proactive Personal Assistant to support our CEO with both business and personal tasks. The ideal candidate will have exceptional attention to detail, excellent communication skills, and the ability to manage various tasks with discretion and efficiency. This role requires a dedicated individual who is comfortable handling a range of responsibilities, from personal errands to liaising with high-level professionals.

Key Responsibilities:

• Coordinating travel arrangement, including flights, accommodations and ground transportations for business trips.
• Providing end-to-end support in sourcing and securing property, negotiating optimal lease terms, and overseeing all related property management tasks.
• Handling expense reports, bill payments, and petty cash.
• Handling confidential information with discretion and maintaining file systems.
• Managing any dietary requirements or meal planning. Coordinate daily meal schedules, including placing orders and arranging reservations as needed.
• Handling personal tasks such as arranging dry cleaning, laundry, grocery shopping, gift purchase and run other errands as required.
• Assisting with special projects, tracking progress, and coordinating with relevant teams to ensure deadlines are met and following up with stakeholders as needed.
• Being available in case of emergencies or last-minute needs, providing real-time assistance when required.

• Bachelor's degree in business administration or a related field.
• 2+ years of experience as a personal assistant or in a similar role supporting senior executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills, with proficiency in both English and Mandarin.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently, prioritize tasks, and manage multiple deadlines.
• High level of discretion and ability to handle confidential information.
• Proactive and solution-oriented mindset with a keen attention to detail.

• Celebrate your tenure with us! Receive generous milestone anniversary gifts that grow with each year of service.
• Prioritize your well-being! Access our Flexible Spending Account (FSA) for various health and wellness needs.
• Invest in your growth! Access annual training opportunities tailored to your role.

• Great opportunity for a proactive, experienced Personal assistant to provide professional support to management within a financial services organisation
• 9-month fixed term contract with potential to extend
• Sydney CBD location offering hybrid flexibility

OUR COMPANY

Founded in 1998 by John Williams, Lumina recognised the gap in the market and began offering specialist outsourced financial management services. For more than 25 years, Lumina has been the finance team of choice for financial services organisations, public and private enterprise, family offices and foreign owned subsidiaries in Australia. With a talented team of over 50 astute and qualified accountants, bookkeepers and support staff fully based in Australia, we operate within a highly secure control environment, using the latest in technology to deliver seamless six-star service with agility and precision.

Lumina offers a unique opportunity to work in a leading accountancy firm providing outsourced finance services based in the Sydney CBD.

THE OPPORTUNITY

We are seeking a professional, proactive Personal Assistant to join our business. This is a role for someone who is eager to apply their existing skill set by supporting management with a wide range of administrative support duties. By providing on-going administrative support to the partner and wider team, you will be a highly valued member of the business.

Reporting to the Partner of Lumina the Personal Assistant plays a vital role within the business, also providing professional support to the Head of finance, outsourcing directors and technical teams with a range of administrative and professional services to Lumina clients.

Key responsibilities:

• Assisting the partner with all diary management, ensuring the use of priotisiation, organisation and strong proactiveness.
• Ensure all meetings, appointments and travel arrangements are scheduled efficiently and accurately.
• Scheduling and monitoring the partners weekly, monthly and quarterly check in’s, cross referencing with the team’s tracker to provide visibility.
• Assistance and support to the outsourcing team, supporting with the scheduling of annual performance reviews.

Financial

• Assisting with all aspects of billing and client debtor management.
• Assisting team members to enable good budget performance and Identify cost savings where appropriate.
• Assistance with drafting and lodgement of tax documents to the ATO and the ASIC.
• Compiling of company statements, drafting of solvency resolutions, finalising for review and client signatures.
• Compilation of income tax returns for client signatures when required.

HR related tasks

• Organising and scheduling of necessary training courses across the wider team, ensuring all training sessions are accounted for and informed of.
• Maintenance of Partner leave calendar ensuring all is communicated with necessary management.
• Request client employee background checks when required.

Client relationship

• Maintaining clear, professional and respectful communications with clients.
• Ensuring full confidentiality throughout all transactions within this role.

Personal

• Ability work within a high volume and fast paced environment, managing conflicting schedules.
• Delivery of a high standard of work within specified deadlines, and management of competing deadlines.
• Develop strong working relationships with team members; based on integrity and professionalism.
• Always maintaining high professional standards of behaviour, enthusiasm, flexibility and resourcefulness.
• Excellent written and verbal communication skills.
• Timely identification of potential issues.
• Ability to utilise office systems and resources to complete tasks efficiently.

Lumina values

• Excellence in everything
• Integrity is our value
• Luminary in finance
• Great vibes
• Respect for all
• Professional excellence

WHAT YOU NEED TO SUCCEED

• Demonstrated commitment to professionalism, integrity and open communication.
• Intuition to deliver work on time and to a consistently high standard.
• Ability to perform as an effective member of a team.
• Contribute to maintenance of excellent client relations: generate positive client feedback and zero negative feedback.
• Strong interpersonal skills, bubbly and enthusiastic

YOUR EXPERIENCE

• Strong experience in a Personal Assistant role supporting at Partner level.
• Strong skill set with all Microsoft suit- Excel, word, PowerPoint.
• Exposure to financial services industry is preferred but not required.

HOW TO JOIN US

You may apply using your LinkedIn profile, however, we would love to know more. Therefore, we welcome the inclusion of a CV and/or attached a cover letter. For further information, please contact our Internal talent acquisition Chloe at [email protected]

No Agencies.

Welcome to Forma Stone, where we specialise in the artistry of crafting exquisite stone benchtops for high-end residential spaces. What sets us apart in the industry is our unwavering commitment to quality craftsmanship and customer satisfaction. As we continue to expand, we are in search of a versatile individual to join our team as an Administrative Manager.

What You'll Do:

• Prepare and send invoices, manage statements, assist with accounts receivable, and follow up on outstanding payments.
• Review incoming quotes, lead the quotes team, track quote progress, and resolve any delays.
• Implement cleanliness and safety protocols, support office staff with various administrative tasks, and perform end-of-month stock takes.
• Greet and assist visitors in our showroom and factory, help customers select samples, and provide excellent service.
• Maintain accurate inventory records, conduct regular updates, and engage with our community on social media.

• Proven background in customer service and administrative roles
• Strong verbal and written communication abilities, with excellent interpersonal skills.
• Outstanding organizational and multitasking capabilities, with a keen attention to detail and accuracy in financial tasks.
• Attention to detail and accuracy in handling financial tasks
• Ability to thrive both independently and collaboratively within a team environment.
• Familiarity with invoicing software and basic accounting principles.

• Competitive compensation package based on experience and skills.
• Opportunities for training and advancement within the company.
• Enjoy complimentary snacks, drinks, and food.
• Weekly team lunches.
• Access to an onsite gym and showers for your convenience.

If you are an individual who embraces challenges, possesses a passion for quality and precision, pays meticulous attention to detail, and brings a can-do attitude to the team, we invite you to join us. If you have the key attributes we are looking for and are ready to contribute to a collaborative team environment dedicated to excellence in stone craftsmanship, we would love to hear from you!

Looking for a new opportunity? Join our team as Personal Care Assistant.

We are seeking Personal Care Assistants to join the care team our residential aged care home Hudson House and our newly acquired home, Yallambee Lodge in Cooma, New South Wales. We have multiple positions available.

Who we are:
As a proud not for profit organisation since 1922, Respect Aged Care serves older residents through our high standard of care and community. Our focus is on giving back to older adults by fostering communities of belonging. Headquartered on the northwest coast of Tasmania, our philosophy is: Everyone deserves the right to a life well-lived, with dignity and respect.

Our organisation is constantly growing, with many homes and thousands of residents and employees across Victoria, New south Wales and Tasmania. Respect also has home care services in multiple states, and more than 700 units in different retirement villages and independent living communities.

The Position:

The successful candidates will join our dynamic and supportive care team and will provide competent personal care, support and assistance to all residents under the direction and guidance of the senior clinical team. The Personal Care Assistant is responsible for providing competent personal care, support and assistance to all residents under the direction and guidance of the senior clinical team.

Key Responsibilities:

• Provide personal care to assist residents to maintain independence and dignity with respect to activities of daily living and lifestyle.
• Attend to meal delivery and refreshments as required.
• Record observations on relevant assessment charts and documents any observed exceptions to the care plan in the progress notes; and reports such to the EN/RN.
• Check residents daily menu requirements.
• Attend to duties as allocated and or delegated by the RN/EN, including general ward duties.
• Any other task not defined but within the employees skills, as directed by the organisation.

Essential:

• Current National Police Certificate (or ability to acquire).
• Relevant Certificate III Qualification.
• Demonstrated verbal and written communication skills.

Desirable:

• Experience in residential aged care.

To be considered for employment with Respect, each candidate must satisfy the legislative requirements of Aged Care Worker Screening to ensure suitability to work in the aged care industry.

What we can offer you:

• Competitive salary and entitlements.
• Pay incentives including not-for-profit salary packaging.
• Meaningful work in a purpose-driven organisation.
• Long-term employment in a recession-proof sector.
• Learning, development, and growth opportunities.
• Discounted private health insurance.

Our purpose:

To care for the elderly in our communities in an environment of respect, value, and belonging.

Our Values:
Respect - Treat all people with fairness and dignity
Care -  Look after and protect the elderly, and each other
Teamwork -  Encourage, cooperate, and build trust
Courage -  Do the right thing, even when it’s difficult
Integrity -  Be open, honest, and trustworthy
Innovation -  Think differently to solve problems.
Excellence -  Drive quality to continuously improve.

We are seeking casual Personal Care Assistants to join our care team at our Woodhaven Home in Lockhart, New South Wales. Become a part of our beautiful 23-bed home, where you can contribute to a unique community and deliver high-quality care to our elderly residents.

As a proud not for profit organisation since 1922, Respect Aged Care serves older residents through our high standard of care and community. Our focus is on giving back to older adults by fostering communities of belonging. Headquartered on the northwest coast of Tasmania, our philosophy is: Everyone deserves the right to a well-lived life, with dignity and respect.

Our organisation is constantly growing, with many homes and thousands of residents and employees across Victoria, New south Wales and Tasmania. Respect also has home care services in multiple states, and more than 700 units in different retirement villages and independent living communities.

Personal care assistant

The successful candidates will join our dynamic and supportive care team and will provide competent personal care, support and assistance to all residents under the direction and guidance of the senior clinical team. The Personal Care Assistant is responsible for providing competent personal care, support and assistance to all residents under the direction and guidance of the senior clinical team.

Key Duties:

• Provide personal care to assist residents to maintain independence and dignity with respect to activities of daily living and lifestyle.
• Attend to meal delivery and refreshments as required.
• Record observations on relevant assessment charts and documents any observed exceptions to the care plan in the progress notes; and reports such to the EN/RN.
• Check residents daily menu requirements.
• Attend to duties as allocated and or delegated by the RN/EN, including general ward duties.
• Any other task not defined but within the employees skills, as directed by the organisation.

Essential:

• Current National Police Certificate & NDIS Screening (or ability to acquire)
• Relevant Certificate III Qualification
• Demonstrated verbal and written communication skills

To be considered for employment with Respect, each candidate must satisfy the legislative requirements of Aged Care Worker Screening to ensure suitability to work in the aged care industry.

We offer:

• Competitive salary and entitlements.
• Pay incentives including not-for-profit salary packaging.
• Meaningful work in a purpose-driven organisation.
• Long-term employment in a recession-proof sector.
• A healthy and positive workplace culture.
• Learning, development, and growth opportunities.

Our purpose:

To care for the elderly in our communities in an environment of respect, value, and belonging.

Our Values:
Respect - Treat all people with fairness and dignity
Care -  Look after and protect the elderly, and each other
Teamwork -  Encourage, cooperate, and build trust
Courage -  Do the right thing, even when it’s difficult
Integrity -  Be open, honest, and trustworthy
Innovation -  Think differently to solve problems.
Excellence -  Drive quality to continuously improve.

Are you looking for meaningful work in a supportive environment with career development opportunities?

The Organisation:

Respect Group Limited is a rapidly growing, not-for-profit, progressive, and purpose-driven aged care provider that operates across Tasmania, Victoria, and New South Wales. Respect is known for the great care we provide to our residents and the supportive and respectful working environment for our employees.

The Positions:

We are seeking 15 Personal Care Assistants to join our team at our Cooinda aged care home, located at 38 Maple Crescent, LITHGOW, NSW 2790.

Each candidate will be engaged on a full-time basis (38 hours per week); however, we would consider part-time (a minimum of 30 hours per week) if that were the candidate’s preference.

The proposed commencement date for each successful candidate would be approximately May/ July 2024.

The successful candidates will join our dynamic and supportive care team and will provide competent personal care, support and assistance to our residents under the direction and guidance of the senior clinical team.

Key duties and responsibilities include assisting residents with activities of daily living and lifestyle in accordance with an individual’s care plan, attending to care duties as allocated and/or delegated by the Registered or Enrolled Nurse, assisting with meal delivery and refreshments, and recording observations on relevant assessment charts and documenting an individual’s progress notes.

The successful candidates will have:

• A relevant qualification or the willingness to undertake on-the-job training.
• A genuine interest for working in aged care.
• An ability to communicate with a diverse range of people.
• A capacity to manage a diverse and demanding workload.
• The ability to work as part of a team.
• Flexibility for shift work, including nightshift and weekends.
• A current NDIS Worker Screening Check. Respect will assist each successful candidate in obtaining the required certification.

To be considered for employment with Respect, each candidate must satisfy the legislative requirements of Aged Care Worker Screening to ensure suitability to work in the aged care industry.

Respect offers:

• Meaningful work in a purpose-driven organisation.
• A healthy and positive workplace culture.
• Learning, development, and growth opportunities.
• A staff recognition program to acknowledge and reward everyone’s contribution to our organisation.
• Over-Award conditions of employment in accordance with our Lithgow Aged Care Limited Enterprise Agreement 2017-2020.
• Pay incentives, including not-for-profit salary packaging, so you can increase your tax-free threshold from $18,000 to $34,000.
• Access to our employee discount program and corporate insurance partnerships.

The applicable hourly rate is between $28.67 (unqualified) to $30.11 (Certificate III) plus penalty rates and applicable shift allowances as provided by our enterprise agreement.

This is your chance to be part of an award-winning agency, where everything you do will impact the growth and success of the business, locally and globally.

We are the biggest NERDS, we are SUPER FUN, and it’s no joke. Collaborating every day, we focus on numbers-based thinking that we know will deliver real, tangible, data-driven insights (none of the fluff, jargon, and guesswork you might see elsewhere) and we have a FUN time doing it all together.

Over 3 years, we’ve invested $1M+ into trying and testing every digital strategy to see what works and what doesn’t. It seems the rules to succeeding online are always changing, so everyday our team is building new and intuitive tools to tackle the future of marketing.

We solve the digital world by turning to the numbers (real, hard evidence you can’t deny). And our clients turn to us, the Online Marketing Gurus (the nerds who know their stuff and get it done).

The Perks:

• Birthday leave

About OMG:

• AFR Best Places to Work Finalist 2022
• Our #1 belief and goal is that if employees are happy and over the moon - the culture is amazing and together we can achieve incredible results!
• Massive focus on hiring good human beings - we believe the rest can be learned and developed through our training initiatives
• Huge focus on employee development, engagement & growth opportunities
• Hybrid-working - enjoy the great office vibe and the benefit of working from home
• Largest independent agency in Australia - tripled revenue year in last 3 years
• We are in significant growth mode, looking for our future leaders as we scale globally- currently 140+ employees in Sydney and Melbourne, 40 in the Philippines, as well as USA expansion ongoing. This was 30 employees 3 years ago!
• R&D investment, the forefront of digital marketing, innovation
• Our values are- We ‘Share evidence, not opinion’, ‘Find solutions, not problems’, ‘Make customers love you’, ‘Own it and get it done’
• We live Diversity, Equity & Inclusion as our people including our Leadership Team are of many cultural backgrounds and represent a positive gender mix. In fact, we have people from all walks of life and diverse backgrounds including LGBTQ, disability and socio-economic backgrounds.

OMG is an equal-opportunity employer, so by working for us, you’ll be part of an organisation that supports diversity and inclusion.

Don't take our word for it, hear it directly from our people - https://www.youtube.com/watch?v=W65rUytkWQc