The Administration Officer will work as part of the Aspect Practice team in the Aspect Autism Friendly (AF) team. The role works in partnership with non-autistic staff to provide administrative support to the team’s Autism Friendly Consultants and Executive Manager.
Key Responsibilities:
- Sending template emails (i.e. pre-training session, post-training session) to gather or share relevant info with clients, and share with AF team
- Booking initial meetings between AF staff and client
- Developing Proposals based on notes from AF staff at Discovery Meetings
- Developing Agendas
- Booking in Calendars
- Booking Travel
- Helping to organise and advise staff of when and where to be, due dates etc
- Taking Minutes/actions
- Updating Salesforce regularly (i.e. contact info, adding products when proposals agreed, adding tasks, updating stages of projects, saving files)
- Liaising with finance for invoicing
- Keeping various lists (i.e. suggested improvements to a process or document) for review and action at a later date
- Helping to develop project plans/framework of various continuous improvement projects
- Using Salesforces to add client information, notes and run reports
