Tutaki Holdings Pty Ltd ATF Tutaki Unit Trust T/A Marquee Magic
Events Coordinator (Conference and Event Organiser - ANZSCO 149311)
Full-time/Permanent
$74,000 to $80,000
Duties and Responsibilities:
*Researching markets to identify opportunities for events;
*Liaising with clients to ascertain their precise event requirements;
*Producing detailed proposals for events (e.g. timelines, suppliers, legal obligations, staffing and budgets);
*Agreeing to, and managing a budget;
*Ensuring insurance, legal, health and safety obligations are adhered to;
*Assisting with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audio visual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, colour schemes, etc.) to meet the quality expectations of clients
*Organising facilities for car parking, traffic control, security, first aid, hospitality and the media;
*Identifying and securing speakers or special guests;
*Planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
*Coordinating staffing requirements and staff briefings;
*Selling sponsorship/stand/exhibition space to potential exhibitors/partners;
*Preparing delegate packs and papers;
*Liaising with marketing and PR colleagues to promote the event;
*Liaising with clients and designers to create a brand for the event and organising the production of tickets, posters, catalogues and sales brochures, plus social media coverage;
*Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
*Overseeing the dismantling and removal of the event and clearing the venue efficiently;
*Post-event evaluation (including data entry and analysis and producing reports for event stakeholders)
Requirements:
• AQF Associate Degree, Advanced Diploma or Diploma
• Minimum 2 years’ experience
Events Coordinator (Conference and Event Organiser - ANZSCO 149311)
Full-time/Permanent
$74,000 to $80,000
Duties and Responsibilities:
*Researching markets to identify opportunities for events;
*Liaising with clients to ascertain their precise event requirements;
*Producing detailed proposals for events (e.g. timelines, suppliers, legal obligations, staffing and budgets);
*Agreeing to, and managing a budget;
*Ensuring insurance, legal, health and safety obligations are adhered to;
*Assisting with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audio visual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, colour schemes, etc.) to meet the quality expectations of clients
*Organising facilities for car parking, traffic control, security, first aid, hospitality and the media;
*Identifying and securing speakers or special guests;
*Planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
*Coordinating staffing requirements and staff briefings;
*Selling sponsorship/stand/exhibition space to potential exhibitors/partners;
*Preparing delegate packs and papers;
*Liaising with marketing and PR colleagues to promote the event;
*Liaising with clients and designers to create a brand for the event and organising the production of tickets, posters, catalogues and sales brochures, plus social media coverage;
*Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
*Overseeing the dismantling and removal of the event and clearing the venue efficiently;
*Post-event evaluation (including data entry and analysis and producing reports for event stakeholders)
Requirements:
• AQF Associate Degree, Advanced Diploma or Diploma
• Minimum 2 years’ experience
