Posted: 28/03/2024 Closing Date: 11/04/2024 Job Type: Permanent - Full Time Location: Sydney Job Category: Company Secretary and Governance Opportunity to work for a National Mutual Bank that puts our customers, community, and people first. Full time opportunity working in a hybrid (home / office) environment. Based in any of our East Coast office hubs. Beyond Bank Australia is a customer owned bank with branches nationally. In addition to providing high-quality banking services, we are committed to benefiting our customers and their communities. We currently have an opportunity for a Head of Legal and Company Secretary to join our team, reporting to our Chief Financial Officer. This role will play a critical part in providing legal advice and support across all business units while acting as Company Secretary to its subsidiary entities. Job Description Your key responsibilities will include, but are not limited to: Provide legal advice to the Board, the Executive, Senior Leaders /…

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Posted: 28/03/2024 Closing Date: 11/04/2024 Job Type: Permanent - Full Time Location: Melbourne Job Category: Company Secretary and Governance Opportunity to work for a National Mutual Bank that puts our customers, community, and people first. Full time opportunity working in a hybrid (home / office) environment. Based in any of our East Coast office hubs. Beyond Bank Australia is a customer owned bank with branches nationally. In addition to providing high-quality banking services, we are committed to benefiting our customers and their communities. We currently have an opportunity for a Head of Legal and Company Secretary to join our team, reporting to our Chief Financial Officer. This role will play a critical part in providing legal advice and support across all business units while acting as Company Secretary to its subsidiary entities. Job Description Your key responsibilities will include, but are not limited to: Provide legal advice to the Board, the Executive, Senior Leaders /…

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Legal Secretary - Builders Warranty Melbourne About us Moray & Agnew is one of Australia’s leading specialist insurance law firms with over 700 employees nationally. We have offices in Sydney, Melbourne, Brisbane, Canberra, Newcastle, Perth and Cairns, and have an unrivalled reputation in our market. Over the last decade, the firm has tripled in size to support the growth of our Australian and international clients. Moray & Agnew are proudly committed to fostering a flexible, inclusive and diverse environment for our employees. In 2020 we were named one of the 25 most attractive firms to work at in Australia, and with the fourth highest percentage of female Partners according to the AFR Law Partnership Survey as at July 2022, we were identified as Australia’s most female-friendly firm by the Australian Financial Review. We are passionate about what we do and want you to be too. We value technical excellence and the ability to function independently…

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The role: The Assistant Company Secretary (Insurance) is responsible for providing high-quality support to the Corporate Secretaries and Head of Corporate Governance. This includes providing executive-level administrative support, managing and undertaking preparation and administration of Board and Executive meetings, attending and minuting some forums and supporting the Head of Corporate Governance in ensuring corporate governance compliance relating to the Insurance Australia business. This is a great opportunity for professionals with experience as an Assistant Company Secretary or Personal Assistant background looking for the next challenge! This is a full-time permanent role is based in our Toowong Head Office. Accountabilities: Provide administrative support to the Head of Corporate Governance and Company Secretary including calendar management, expense claims, filing and printing/preparing papers for meetings. Assist with the life cycle of Boards & Committees from agenda setting to minute taking.. Maintain action items registers and ensure efficient communication with key stakeholders tracking through to resolution. Maintain Board and…

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Executive Assistant Office of the Deputy Secretary Apply now Job no: 534849 Work type: Ongoing full-time Location: Parramatta, Sydney Categories: Executive Support and Secretarial Do you want your work to make a difference for NSW? Together, we create thriving environments, communities and economies. Executive Assistant to the Deputy Secretary Water at DPE Permanent full-time opportunity Sydney CBD / Parramatta Clerk Grade 7/8, offering salary relative to experience, and ranges from $106,025 - $117,363 super The Water Group leads the NSW Government in providing confidence to communities and stakeholders with the transparent stewardship of water resources, provision of services and reforms that support sustainable and healthy environments, economies and societies across NSW. The Deputy Secretary of the Water Group at DCCEEW Department of Planning and Environment is seeking an Executive Assistant with experience with C-Suite Executives to manage the high-level executive support that includes diary management, the provision of advice and recommendations, coordinating and managing special projects,…

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Company Secretary Subsidiaries Posting date:  4 Apr 2024 Job requisition ID:  42269 Location:  Sydney, NSW, AU Workplace Type:  Hybrid Create impact as a Company Secretary Subsidiaries  Join the largest insurance group in Australia and New Zealand.??  YOUR ROLE   As part of the high-performing, customer focused Company Secretariat Office you will join the Subsidiaries team reporting to the EM, Head of Subsidiaries, and provide efficient, effective and timely company secretary services to IAG’s subsidiary companies in the Group. You will showcase your leadership as you provide specialist expert advice, influence and inform decision making whilst you engage a broad stakeholder group and manage ambiguity in a large complex environment.    You will be responsible for managing corporate governance requirements including: •    managing the end-to-end Board Meeting processes for a portfolio of subsidiary companies;  •    reviewing papers and preparing for Meetings (including shell minutes);  •    creating and publishing Board and Committee Meeting packs;  •    assisting with…

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MedicalJobsAustralia.com We are seeking a Medical Secretary to work 2 days a week in a job share for an established consultant Rheumatologist located in Randwick. A medical secretarial background and experience is required. Accurate and competent typing skills are essential. Experience with medical software ( we use Best Practice) is essential. Main duties are patient reception, typing, phone calls and record keeping. Ability to work independently in a fast paced work environment is required. Hours are Mondays 7.15 am to 4.45 pm and Tuesdays 7.15 am to 5.15 pm. There are generous holiday arrangements  Light rail and public transport are next to the building.     Click here to Apply now →

About Our Client:   Established over 50 decades ago, our client is a distinguished law firm deeply rooted in the Newcastle, NSW community. Specialising in areas such as corporate law, property law and family law, they have earned a stellar reputation for their expertise and dedication to client satisfaction. With a commitment to staying ahead of legal trends and delivering innovative solutions, they have become a trusted partner for individuals and businesses alike. Our client's enduring legacy of integrity, professionalism, and service excellence continues to drive their success as they enter a new era of growth and opportunity. Join their esteemed team and be part of a legacy of legal excellence in Newcastle.   About the Role:   The ideal candidate will have a proven track record of providing comprehensive administrative support within a legal environment. This role offers the opportunity to work closely with lawyers and legal assistants, contributing to the smooth operation of…

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Join a top-tier Australian law firm Permanent, full-time opportunity based in BrisbaneProvide direct and high-level support to our Brisbane Tax Practice  Collaborate and contribute to a successful and impactful teamThe role An exceptional opportunity awaits an experienced Practice Administrator. Join a top-tier Australian law firm with a permanent, full-time role based in Brisbane. Working as part of a dynamic and supportive team, you will provide pivotal support at a high level to our Tax Partners and the wider team. As an integral part of the team, this role has a specific focus on supporting and managing high-level administrative responsibilities.Key responsibilities Provide high-level secretarial and administrative supportHigh-level diary management with an emphasis on organising client meetings, including a proactive approach to reorganising commitments on a needs basisManage general accounts, monthly billing, client reporting, and expenses with a keen eye for detailFile management and handling including opening and closing files and mattersManaging incoming correspondence, emails and internal and external requests,…

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Chris’s Body Builders is built on our people, we all work together in a team orientated environment to achieve high quality tipping truck bodies and tipping trailers. Our manufacturing facility and role is located in Melbourne’s western suburbs. With 40 years in the industry, CBB has built a reputation on manufacturing tipping equipment that will stand the test of time.

Due to rapid growth CBB is looking for a motivated and driven secretary to join our team. The succesful candidate will be required to:

Answering and directing phone calls
Organizing and distributing messages
Organizing documents and files
Greeting business clients and guests
Inputing and Documenting financial information to ERP system
Maintaining and ordering office supplies
Scheduling meetings with suppliers and customers
Assisting executives with project tasks
Implementing and controlling administrative procedures

Benefits

Training - qualifications & career development options
Well equiped facility with state of the art equipment
Solid hourly rate with plenty of overtime options
Friendly team environment
Reward and recognition
Monday to Friday schedule with opportunity to do overtime

Requirements:

Have held a similar position for 3 years
Demonstrate an ability to work independantly
Proficient in office suite and ERP system integrations
Be able to communicate with internal and external stakeholders
Hold a Victorian Police check

For more information on the company visit our website: www.chrisbodybuilders.com.au or our socials:

Facebook: https://www.facebook.com/chrisbodybuilders

LinkedIn: www.linkedin.com/company/cbbaustralia

If this sounds like you please send a copy of your Resume and Cover letter to apply

Legal Secretary - Government & Administrative Law Sydney About us Moray & Agnew is one of Australia’s leading specialist insurance law firms with over 700 employees nationally. We have offices in Sydney, Melbourne, Brisbane, Canberra, Newcastle, Perth and Cairns, and have an unrivalled reputation in our market. Over the last decade, the firm has tripled in size to support the growth of our Australian and international clients. Moray & Agnew are proudly committed to fostering a flexible, inclusive and diverse environment for our employees. In 2020 we were named one of the 25 most attractive firms to work at in Australia, and with the fourth highest percentage of female Partners according to the AFR Law Partnership Survey as at July 2022, we were identified as Australia’s most female-friendly firm by the Australian Financial Review. We are passionate about what we do and want you to be too. We value technical excellence and the ability to…

Click here to view more detail / apply for Legal Secretary - Government & Administrative Law

SEND RESUME to: [email protected]

ESSENTIAL: MUST be fluent speaking in BOTH Vietnamese and English

RESPONSIBILITIES:
• Assisting in general office duties, managing reception, mail, filing documents and diary management
etc.
• Attending to new and existing client service requests and enquiries.
• Liaising with Counsel, clients, insurers, insurer's solicitors, and medical professionals.
• Arranging conferences and briefs for Counsel.
• Arranging medico-legal appointments for clients.
• Preparation and lodgement of claim forms and Dispute Resolution Application forms with the Personal Injury Commission.
• Preparation and lodgement of Statement of Claims and Particulars with the Courts.
• Preparation of client’s matters for informal Settlement conferences, Court hearings and Conciliation /Arbitration hearings in the Personal Injury Commission.
• Generating & editing correspondence to be sent out to Counsel, clients, insurers, using LEAP.

REQUIREMENTS:
• Proven experience working in a personal injury and compensation law firm.
• Excellent communication, organisational, and customer service skills.
• Ability to manage deadlines, work under pressure, and handle a high volume of files.
• Proficiency in Microsoft Office 365 and Outlook.
• Proficiency with LEAP.
• Strong attention to detail.
• Ability to work independently and within a team.
• MUST be fluent speaking in BOTH Vietnamese and English

SEND RESUME to: [email protected]

Join Our Team as a Medical Secretary/Practice Manager

South by Southwest Specialists - Hurstville & Gledswood Hills

Are you looking for a rewarding career in healthcare administration? Do you have the skills and experience to manage and oversee the operations of two busy specialists clinics? Do you want to work with a team of highly qualified and compassionate professionals who are dedicated to providing exceptional patient-centred care? If you answered yes to these questions, then we have the perfect opportunity for you!

Who We Are

South by Southwest Specialists is a leading specialist clinic that seeks to improve the health of our community. We offer a range of services across various specialties, including rheumatology, endocrinology and geriatric and general medicine. We have two modern and well-equipped boutique clinics located in Hurstville and Gledswood Hills, where we serve a diverse and growing patient population. Our mission is to deliver excellence and compassion in everything we do, from diagnosis to treatment to follow-up care.

What We Are Looking For

We are looking for a dynamic and organised individual to join our team as a Medical Secretary/Practice Manager. This is a full-time position that will require you to work across both our clinic sites as needed. You will be responsible for:

Managing and overseeing all day-to-day administrative tasks, such as scheduling appointments, answering phone calls, processing referrals, billing, and maintaining records.
Managing and training our administrative team, ensuring they provide high-quality customer service and adhere to policies and procedures.
Implementing and updating policies and procedures to ensure compliance with relevant regulations and standards.
Onboarding new specialists and ensuring they have the necessary equipment, software, and support to operate smoothly.
Implementing and executing tailored marketing strategies to promote our clinic and attract new patients and referrals.
Responsibilities:

Manage the day-to-day administrative operations of the clinic, including scheduling appointments, calendars, billing, and managing patient flow to ensure efficient service delivery.
Oversee inventory management and ordering of office supplies, ensuring adequate stock levels at both sites.
Collaborate with internal and external healthcare providers, staff and vendors to optimize clinic workflows and enhance patient care experiences.
Maintain electronic health records (EHR) and ensure compliance with patient privacy regulations (Australian Privacy Principles).
Coordinate recruitment, training, supervision and mentoring of administrative staff.
Provide leadership and supervision to all clinic staff, including delegation of tasks, performance management, and fostering a positive work environment.
Handle insurance claims processing and liaise with third party insurance companies to resolve billing issues.
Manage the submission of Pharmaceutical Benefits Scheme (PBS) and Provider Digital Access (PRODA) uploads, ensuring accuracy and compliance with regulatory requirements.
Develop and maintain staff schedules and rosters, ensuring adequate coverage and compliance with employment regulations.
Ensure adherence to clinic policies and procedures, including WHS, infection control protocols, and patient-centred care standards.
Manage onboarding of new practitioners and develop marketing materials and strategies to attract new specialists to the clinic, promoting its services and benefits.
Prepare and present quarterly reports for board meetings, including relevant and requested metrics and performance indicators.
What You Need

To be successful in this role, you will need:

Previous experience in a medical office setting, preferably in a management role.
Proficiency in medical terminology and understanding of healthcare administrative processes.
Strong communication skills, both verbal and written, with the ability to interact effectively with patients and staff.
Excellent organisational abilities and attention to detail, with the capacity to prioritize tasks efficiently.
Proficiency in computer applications, such as Microsoft Office, Outlook, and medical software.
Flexibility to work across two clinic sites as required.
Knowledge of medical billing practices and insurance procedures is an asset.
Certificate IV in practice/business/medical administration or Diploma in Practice Management or equivalent qualification will be considered favourably.
What You Get

By joining our team, you will get:

A competitive salary package.
A supportive and collaborative work environment.
A chance to work with a team of highly qualified and compassionate specialists and staff.
An opportunity to grow and develop your skills and career in healthcare administration.
A rewarding and fulfilling role that makes a difference in the lives of our patients and community.
If you are interested in this exciting opportunity, please send your resume and cover letter to [email protected]. We thank all applicants for their interest, but only those selected for an interview will be contacted. We look forward to hearing from you!

Job Type: Full-time

Salary: $46,811.43 – $84,278.64 per year

Certificate I - IV (Preferred)

Practice management: 1 year (Preferred)
Medical receptionist: 1 year (Preferred)

Working with Children Check (Preferred)
National Police Certificate (Preferred)
First Aid Certificate (Preferred)

Expected Start Date: ASAP

Reputable Legal firm located in Canberra City seeking an experienced Legal Secretary A reputable and well-established Family Law - Legal practice located in Canberra City have built their business on fantastic service, building a positive team culture, and thinking outside the box with solutions to suit their clients. They are currently seeking an experienced Legal Secretary for a permanent opportunity. In your new role you will be involved with many different facets of the business. Your priority will be to provide fast-paced administrative support to the partners, coordinating appointments, preparing & compiling contracts, liaising with internal and external stakeholders, EA support for the Partners. You will also support and work alongside the Receptionist and Practice Manager. To be successful in this role you will have a minimum of 12 months Administration experience ideally within family law. This will lead to your success in this role, along with: Intermediate skills with all Microsoft Office Products including Excel Ability to prioritise and plan multiple activities at once Able to effectively communicate at all organisational levels Strong attention to detail If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #2771681

A rare opportunity for an experienced legal secretary to join a boutique firm based in Canberra CBD. Your new company A rare opportunity for an experienced legal secretary to join a boutique firm based in Canberra CBD. This reputable law firm based in Canberra CBD. A rare opportunity has arisen for a Legal Secretary to join their close-knit conveyancing team on a permanent basis. Your new role You will be responsible for supporting the Senior Property Lawyer including: Document preparation and correspondence Preparing briefs File management Dictation Liaising with clients and stakeholders General administrative tasks to support the property team. What you'll need to succeed To be successful you have will: Previous and current experience as a legal secretary - property and conveyancing experience essential Excellent presentation and communication skills both written and verbal High attention to detail Excellent work ethic with the willingness to go above and beyond The ability to work well within a team and autonomously What you'll get in return In return, you will receive a permanent role with the opportunity for a long term career based centrally o and an attractive salary package. What you need to do now If you're interested in this role, click 'apply now' or call us now on 62576344 If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #2805324

Looking for an experienced legal secretary with planiff experience for a growing national law firm! Your new company A rapidly growing national law firm specialising in personal injury is based in the heart of Sydney CBD. They are looking for a Senior Legal Secretary to join their reputable organisation! Your new role The Senior Legal Secretary is required to perform routine and non-routine clerical and administrative functions to actively support the supervising Solicitor in the day-to-day operations of personal injury practice. The tasks and responsibilities include but not limited to: Practice management Drafting correspondence, applications and pleadings Preparing notice of claims, briefs Scheduling appointments and conferences Diary management General administrative duties, organising and maintaining paper and electronic files Liaise with clients, barristers, courts, doctors for information/ scheduling/ provision of information etc. Ensure workflows for matters are updated and maintained (under the supervision and instruction of a Solicitor) What you'll need to succeed 3-5 years experience in a similar role Personal Injury experience highly desirable Plaintiff exposure essential Highly organised and with excellent attention to detail Ability to multitask and prioritise under pressure Strong communication skills What you'll get in return Perm role in Sydney CBD WFH flexibility Great collaborative culture Supportive mentoring and training What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #2833781

A rare opportunity for an experienced legal secretary to join a boutique firm based in Canberra CBD. Your new company A rare opportunity for an experienced legal secretary to join a boutique firm based in Canberra CBD. This reputable law firm based in Canberra CBD. A rare opportunity has arisen for a Legal Secretary to join their close-knit conveyancing team on a permanent basis. Your new role You will be responsible for supporting the Senior Property Lawyer including:

Document preparation and correspondence
Preparing briefs
File management
Dictation
Liaising with clients and stakeholders
General administrative tasks to support the property team.

What you'll need to succeed To be successful you have will:

Previous and current experience as a legal secretary - property and conveyancing experience essential
Excellent presentation and communication skills both written and verbal
High attention to detail
Excellent work ethic with the willingness to go above and beyond
The ability to work well within a team and autonomously

What you'll get in return In return, you will receive a permanent role with the opportunity for a long term career based centrally o and an attractive salary package. What you need to do now If you're interested in this role, click 'apply now' or call us now on 62576344 If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Please click here to apply.

Reputable Legal firm located in Canberra City seeking an experienced Legal Secretary A reputable and well-established Family Law - Legal practice located in Canberra City have built their business on fantastic service, building a positive team culture, and thinking outside the box with solutions to suit their clients. They are currently seeking an experienced Legal Secretary for a permanent opportunity. In your new role you will be involved with many different facets of the business. Your priority will be to provide fast-paced administrative support to the partners, coordinating appointments, preparing & compiling contracts, liaising with internal and external stakeholders, EA support for the Partners. You will also support and work alongside the Receptionist and Practice Manager. To be successful in this role you will have a minimum of 12 months Administration experience ideally within family law. This will lead to your success in this role, along with:

Intermediate skills with all Microsoft Office Products including Excel
Ability to prioritise and plan multiple activities at once
Able to effectively communicate at all organisational levels
Strong attention to detail

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Please click here to apply.