A new opportunity for an Office Assistant has become available within the Specials Planning Team, National Buying of ALDI stores, based in Minchinbury. This is a permanent position.

As an Office Assistant, you will be responsible for providing administrative and project support to the Specials Planning team. Your primary responsibilities will be to coordinate product links and changes to Promotions in SAP through data entry, reporting and general administration. 

• Manage internal databases and systems through accurate data entry and maintenance
• Support the Specials Team with administrative and project support
• Manage planning queries and communications on behalf of the Specials Team
• Draft, submit and maintain relevant documentation
• Generate relevant reports as required
• Create and manage templates/schedules
• Liaise with internal and external stakeholders

• Provide quality service to the customer by responding to their requests promptly, efficiently and courteously during check-in, check-out and throughout their stay.
• Maintain control of guest and hotel accounts ensuring that all charges are accurate and posted on a timely basis.
• Operate telephone effectively, handling all calls promptly and professionally, greeting all callers according to Accor policy.
• Complete the daily shift check list, referring any items that require follow up to the Front Office Supervisor or Duty Manager.
• Transfer all details on the registration card to the guest reservation in Opera accurately and efficiently, ensuring that future stays are updated with relevant needs and requests.
• Be versed in the VIP arrivals and special requests for the day. 
• Have extensive knowledge of the Opera Front Office system with respect to reservations, check in, cashiering and check out.
• Have an extensive knowledge of the hotel services and facilities. 
• Demonstrate the “Passion for Excellence” through serving our guests with flair and professionalism, ensuring that their requests are quickly and efficiently achieved.
• Ensure all guests are provided with personalised service and that the “Essence of Pleasure” is achieved.
• Embody the art of French hospitality through a “can do” attitude.
• Perform tasks within a timely manner.
• Assist with implementation and maintenance of Sofitel Brand Standards.

Benefits, Rewards, Motivations

• Industry benefits worldwide on accommodation, dining and lifestyle services.
• Access to daily discounted coffee and Ambassador dinning menu. 
• A unique training platform to enhance your skills and knowledge.

• 3-month contract with part-time hours ranging from 29 to 36 per week - predominantly WFH
• Primarily evening shifts from 1:15 pm to 9:00 pm, covering Monday to Sunday, with some early morning hours from 5:45 am to 1:30 pm 
• Salary range of $63,000 to $69,000, plus Super 
• Join a values-oriented Human Rights Organisation 

About Us: 

Melba has been supporting the Victorian community for over 50 years. What began with three families in search of a different kind of day support for their children with disabilities, has become a mission to open a world of opportunities for people to live fabulous lives of their choosing. The human rights of the people we support are at the centre of everything we do. 

About the Role: 

As the Shift Replacement and Casual Workforce Coordinator, you will be responsible for managing day-to-day shift coverage for individuals supported by Melba. Key duties include providing accurate support information to direct support staff, ensuring precise entry of shift data into Melba’s CRM systems, and contributing to operational efficiency. 

Responsibilities: 

• Utilise various CRM and rostering tools to fill vacant shifts promptly 
• Prioritise workload effectively to efficiently fill shifts, promptly responding to emails and calls within a dynamic team environment 
• Accurately input shift times and employee details into CRM systems 
• Provide timely and detailed information to operational teams 
• Offer comprehensive handover notes at the end of each shift 
• Regularly utilise Microsoft Office Suite for tasks such as emailing, data entry, and file management 
• Foster positive relationships with internal and external stakeholders 

• Participate in team meetings and activities to promote collaboration and inclusivity 
• Identify and implement process improvements to maintain operational excellence 
• Adhere to established processes and workflows, modelling positive work practices 
• Uphold the human rights of individuals supported by Melba, ensuring their safety and well-being 

Qualifications and Experience: 

• Previous experience with CRM and rostering systems 
• Strong administrative background with the ability to schedule shifts efficiently 
• High attention to detail and accuracy skills 
• Adaptability to changing environments and systems 
• Strong problem-solving abilities and sound judgment 
• Consistently meet SLAs and team KPIs 
• Effective organisational and time management skills 
• Proficiency in Microsoft Office Suites, particularly Excel 
• Positive, committed, collaborative, flexible, and resilient 

Requirements: A current NDIS Worker Screening and Working with Children Check (we can support you through the process of obtaining one or both checks if you don’t already have them). 

Why Join Us? 

• Flexible work arrangements with predominantly remote work and occasional in-office days 
• Join a supportive and collaborative culture where your contributions make a real impact 

• Enjoy onsite parking and other benefits 
• Access to Not-for-Profit Salary Packaging benefits 

Ready to Make a Difference? 

Click "Apply" now and submit your resume. We look forward to meeting you! 

We are an equal opportunity Employer and aim to ensure every individual is treated with dignity and respect regardless of their cultural background, ability, ethnicity, gender identity, sexual orientation, spirituality or religion. 

First nations people; people from culturally and/or linguistically diverse backgrounds and people with a disability are strongly encouraged to apply. 

Your New Role

We are looking for a Systems Administrator to join our growing team of talented professionals. This role reports to the Technical Lead, with your primary focus to maintain the smooth operation of multi-user computer systems, including coordination with network administrators. Some role requirements: 

• Provide overall management of large scale operational systems
• Undertake systems administration tasks in support of major databases and applications
• Provide level 2/3 support to uses and customer management personnel on systems technical issues
• Recommend, implement, install and maintain appropriate technology to meet client needs
• Define problems, collect data, establish facts, draw valid conclusions and prepare appropriate reports
• Detect, isolate and resolve automated information system problems.

Due to the nature of work we do for our customers, all applicants are required to be Australian Citizens and hold a NV1 security clearance with AGSVA and be capable of upgrading to a TSPV security clearance.

WHAT YOU WILL BE DOING:

• Provide exceptional customer service by responding to guest requests promptly, efficiently and courteously during check-in, check-out and for the duration of our guest’s stay.
• Assist guests with luggage and other concierge duties.
• Ensure accuracy of guest accounts on departure
• Promote and up-sell hotel facilities through strong product knowledge.
• Maintain a high level of professionalism, maintaining procedures in relation to credit and cash transactions and accounting documentation.