Please note that this is a Fixed-Term Contract role until May 2025. Successful candidate must reside in Tasmania, Australia. 

Reporting to the Project Manager, this position is responsible for supporting the Project Management Office in the delivery of a master project consisting of a high volume of short program, quick turn-around projects. Multiple TOMRA Reverse Vending Machines are to be assessed and installed throughout  Tasmania, to critical deadlines whilst ensuring compliance requirements are met.

The Project Coordinators are responsible for creating, maintaining, and updating project documentation, monitoring project progress and co-ordinating communications to the wider project team. The position will play a key role in assessing proposed sites for safety, functionality and certifying that they meet the correct site requirements for business needs and for building certification. Assessment activities include, but are not limited to, assisting Audit Team with compiling site reports, contributing to budget forecasts and seeking approval from critical stakeholders.

A key element of this role is stakeholder management, including, liaising with vendors, contractors, local councils, consultants, the internal sales team, and other internal stakeholders within the Service department. The Project Coordinators will also assist the Project Manager by providing on the ground support with the progression of projects and mobilisation of installations.

*Roles available in Hobart AND Launceston

Some other activities you may perform as a Project Coordinator:

• Create project reports and completing relevant documents for installation process
• Conduct site visits/audits to assess suitability of leads received from the Sales Team and advise what is required to enable installation 
• Ensure all site proposals, audit packs and site packs are circulated and reviewed in a timely manner, whilst providing feedback to the wider project installation team
• Collation of all project documentation including, but not limited to, site plans, scope of works briefs, safety documents (eg SWMS, insurances, site work documentation, inductions) etc
• Effective site documentation handover to the business from PMO for launch of the sites
• Contractor Management – obtaining all documentation required by the business and stakeholders for engagement with contractors
• Obtain all on site induction requirements from Landlords/Centre Management and ensure these are obtained from all contractors ahead of works starting
• Coordination of project updates to wider project team
• Ensuring shared Project Management software is kept up to date to provide transparency and regular communications with other teams
• Assist the Project Team in solving technical and non-technical problems throughout the life of the project
• Effectively and professionally foster positive relationships with internal and external stakeholders
• Assist in managing contractors to ensure they are working safely, efficiently and to budget
• Perform additional tasks as reasonably requested by the PMO

*Travel across Tasmania is required- Successful Candidate must reside in Tasmania*

About the role:

Crown Equipment is seeking a highly motivated and detail-oriented Service Training Coordinator to join our Asia Pacific team.  In this key support role, you will be responsible for a variety of administrative tasks to ensure the efficient operation of our Service Training Team.  You’ll coordinate training schedules, manage records within the Learning Management System (LMS), support the preparation and delivery of training sessions, and govern our Service Induction program across the Asia Pacific region.  This is an exciting opportunity to contribute to our mission by helping our trainers deliver impactful and effective training experiences.

Duties and Responsibilities

·        Coordinate and schedule training sessions for service employees across the business.

·        Develop, update, and maintain training materials and resources to ensure they are current and effective.

·        Document procedures for the Service Training Department, with regular reviews to maintain accuracy and relevance.

·        Collaborate with Service Department managers to assess individual training needs and align them with available course offerings.

·        Manage training records, and databases, ensuring compliance with company policies and standards.

·        Serve as the primary administrator for the LMS, scheduling course offerings and reporting.

·        Oversee the Service Induction program, coordinating onboarding activities.

·        Support special projects as assigned by management.

Skills and Experience

·        Proven experience in training coordination or a similar role, ideally working with an LMS.

·        Exceptional written and oral communication skills.

·        Strong organisational and multitasking skills, with excellent attention to detail.

·        Proficiency in Windows, PowerPoint, Word, Excel, and SharePoint.

·        Training experience is preferred, with the ability to engage diverse audiences and adapt to a dynamic training environment.

·        A proactive, flexible attitude to adapt to changing business requirements.

·        Ability to work collaboratively within a team and communicate effectively with all levels of management.

What sets us apart?

Crown’s history began when two brothers founded the Company in New Bremen, Ohio (USA) in 1945. Today, the fourth generation of the very same family continues to lead Crown in all of its operations across the globe. Being a family-owned and run business is evidenced by more than 200 employees reaching service milestones in our 20, 25, 30, 35, 40, 45 and 50 year categories in Australia alone, with more than 2,000 employees reaching a 25 year service milestone globally. 

As a Company we want to continue to support our employees to be the best versions of themselves and that’s why, as a Crown employee you get to enjoy:

• A benefits program which gives you access to discounts and cashback from over 400+ retailers nation wide.
• Access to a health and wellbeing platform which supports your Mental, Physical and Financial goals.
• Corporate Rates for Private Health Insurance.
• An inclusive working environment.
• An Employee Assistance Program for confidential counselling with chat, phone and face to face counselling options.

The Company

Crown Equipment is a well-respected global Materials Handling Equipment company which has enjoyed 50 years of success in the Australian market. The Company has operations in all Australian States and territories as well as many regional locations. The Company Brand is well known and respected in the marketplace and is supported by a customer value proposition based on highly skilled staff, quality products, strong service and parts back-up and leading-edge technology.