Eku Energy, a leading global energy storage company, is seeking a highly organized and proactive Office Team Assistant to join their team. As an Office Team Assistant at Eku Energy, you will play a crucial role in supporting the smooth operation of the office and providing administrative assistance to various departments. This is a great opportunity to work in a dynamic and fast-paced environment and contribute to the success of a global leader in the energy storage industry.

Responsibilities

• Provide high-quality administrative support to multiple departments, including scheduling meetings, managing calendars, and coordinating travel arrangements
• Assist in organizing company events, meetings, and conferences, including logistics and catering arrangements
• Manage office supplies and inventory, ensuring their availability and ordering as needed
• Handle incoming and outgoing correspondence, including mail, email, and phone calls
• Assist with document preparation, formatting, and proofreading
• Coordinate and maintain electronic and physical filing systems
• Perform general office duties, such as photocopying, scanning, filing, and data entry
• Handle confidential information with discretion and professionalism
• Support ad-hoc projects and assignments as required

• Proven experience in an administrative or office support role
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Proactive and self-motivated with a positive and professional attitude
• Ability to handle multiple tasks and work in a fast-paced environment
• Minimum 3 days in the office to support the business executives

Benefits

• 25 Days of annual leave
• Flexible working
• Incentives
• Great working culture/global
• Attractive remuneration package

An opportunity has arisen for an Executive Assistant to join our highly successful and market leading Residential team.

Based in the Melbourne CBD office above our state-of-the-art project showroom, you will work directly with our two Residential Victorian Leaders as well as our National Director of Operations, providing high level administrative support, whilst also supporting the day to day running and operations of the Residential office and its people.

This multi-faceted role will provide you with exposure to all areas of the business, and suit someone who thrives in a fast paced environment.

Your key responsibilities will include:

• Support Directors with their day to day administration;
• Assist with preparation of client presentations and reports;
• Ensure all systems, registers, filing are maintained and up to date;
• Document and report on business support processes;
• Support, facilitate and implement projects to deadline;
• Resolve issues and refer enquiries to relevant departments and managers;
• Support the role out of any IT, Finance, HR and/or Legal team initatives;
• Support in the management of the front of house area (Receptionist);
• Onboarding new staff members; and
• Assist with other administrative/adhoc duties as required.

A member of the Chief Digital & Information Officer (CDIO Team) and reporting to our newly appoint CDIO, this role contributes to our purpose by ensuring the CDIO is supported to be successful and can deliver on our strategy.

Responsible for the effective and efficient operation of the CDIO office and working as part of the broader EA team in corporate as needed.

Responsibilities include:

• Executive Support to CDIO
• Executive diary and meeting management for CDIO
• Domestic and international travel and VISA management for CDIO and direct reports
• Ensuring expense reports of CDIO and Executive direct reports are submitted by the monthly deadline.
• Budget management
• Liaise with Board administrator to ensure that the CDIO is aware of and meets all Board requirements.
• Administrative support: IT Support, records management, document formatting, (Board and ELT papers)
• Ad hoc team management (e.g. annual conferences, on-boarding new starters)
• Multi-region communication and coordination
• Running the CDIO office efficiently and effectively

At Cadmus, we believe every student should have equal opportunity to achieve academic excellence; that’s why we’re changing how the world learns!

Cadmus is a global EdTech company purposefully built for the higher education sector to break down learning barriers by providing educators and diverse student cohorts with access to high-quality learning and assessment. We’re working hard in pursuit of an ambitious, world-shaping goal: to provide 1 billion students with access to high-quality education by 2050.

That’s why we need a high-performing Executive Assistant to join our team and support our CEO and senior executive team.

• Support the CEO through calendar management, email correspondence, administrative tasks, and special projects
• Collaborate with the Business Development team to secure meetings with potential new customers in order to drive commercial growth at Cadmus
• Organise and book travel for the CEO and other team members as needed; create thoughtful itineraries to ensure the trip runs smoothly
• Maintain good relations with Investors and Board of Directors and assist with regular reporting to these groups
• Manage business admin such as office logistics, updating company records, file/document management, etc.
• Take ownership of certain HR, payroll, and accounting tasks as required

Professional Skills

• Effective Communication: Demonstrate adeptness in both written and verbal communication. Craft professional emails as a representative of the CEO and other Cadmus leaders; build strong relationships with internal and external stakeholders to secure important outcomes such as key meetings, networking, engagements, etc.
• Information Synthesis and Prioritisation: Display the ability to synthesise research findings and prioritise information effectively.
• Detail-Oriented Acumen: Exhibit meticulous attention to detail in financial, HR and accounting matters. Ensure accuracy in numerical data, minimise costs, and adeptly identify cost-saving opportunities.
• Strategic Decision-Making: Highlight your capacity to assess multiple options and navigate through switching costs. Make informed decisions that align with organisational goals while considering potential challenges and benefits.
• Self-Starter: Capable of taking tasks and seeing them through to completion with minimal guidance. Anticipate needs and problems and proactively seeks out ways to solve them.

Preferred Experience

• Hold a bachelor's degree from a leading university
• 3+ years in an administrative role supporting senior executives
• Experience working in a fast-paced, constantly-changing environment (previous start-up experience is a plus)
• Familiarity with globally distributed teams / supporting a remote-first company

• A remote-friendly, flexible working culture; where you can work from any global location
• Learning allowances; because we don’t just have words on a website, we genuinely do what we say and provide educational opportunities to all (including the Cadmus team)
• A diverse and inclusive workplace where there are no barriers to anyone succeeding
• A surrounding team of mission-driven individuals who genuinely love what they do
• Mentoring and succession planning for your career
  

Cadmus is a remote-friendly company, and this role is open to candidates all across Australia. We have an office in Melbourne for those who wish to use it.

Hiring Process

Please apply online with your resume, and instead of a cover letter, we would love you to answer a few questions.

Our interview process consists of a recruiter phone screen, a hiring manager interview, a homework task and a panel interview. These will be completed in person or online (via Zoom).

While we review your application, get to know us by visiting cadmus.io/careers (complete our values quiz!) and following our social channels (Linkedin, Facebook and Twitter).

Inclusivity at Cadmus

At Cadmus, we hire great people from a wide variety of backgrounds because it makes our company stronger. We never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, marital, or disability status. If you share our values and our enthusiasm for education, you will find a home at Cadmus.

If you need assistance or accommodations made due to a disability, please let us know.

A smart human once said, “Do things you

Our people love to work for us, here’s why!

• Officially B-Corp Certified, a Certified Great Place to Work 2023 and 2021 Best Workplaces winner!
• Competitive salary, free weekly lunches, awesome social events (including a social club – winery tours to museum tours), flexible working arrangements, and amazing headquarters in the CBD.
• Receive mentoring and coaching from industry leaders and plenty of opportunities for growth and promotion.
• Learning and development including internal and external training programs to build your career skills.
• An inclusive and diverse workplace culture centered on health, wellbeing and fun.
• The ability to salary sacrifice for their very own BlueRock shares
• Gym membership after one year of tenure and mobile phone allowance after 6 months!
• We have our very own BlueRock public holidays to give our people the day off, on us!

For more amazing perks of working at BlueRock and employee benefits – head to our careers page!

How to apply

If this sounds like you, then please click on the "Apply" button and follow the prompts. If you think you have what it takes, but don’t necessarily meet every single point on the job description – please still apply. We’d love to see if you could be a great fit and we can't wait to meet you!

For any questions regarding this opportunity or if you require adjustments to participate in the recruitment process, please reach out to [email protected].

BlueRock is a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.

For this role, only candidates with the eligible right to work in Australia will be considered.

Please be advised that BlueRock or any of its related or controlled entities do not accept unsolicited contact or resumes from Recruitment Agencies.

Even in 2023 it needs to be said, BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status.

YOUR MISSION

• This is a permanent full time role, 38 hours pw
• Contributing your energy and enthusiasm to a positive team environment
• Offer exceptional customer service and unforgettable shopping experience
• Assist with stock control and uphold superior visual merchandising standards
• Achieve and exceed sales targets and other KPI's
• Act responsibly in compliance with store's operation standards
• Be required to work non-traditional hours; weekends, evenings, holidays; and overtime if necessary.

YOUR TALENT

• At least 2 years of work experience in retail, customer service facing, or hospitality industry.
• Management experience is highly desirable
• Self-motivated and willingness in meeting/exceeding sales targets
• Ability to listen and use feedback constructively
• Excellent communications, relationship building and time management skills
• Be fair, honest, positive and creative in going above and beyond in serving our customers.

The Australian HR Institute is the professional body that sets HR standards and certifies HR professionals across Australia.

Join our dynamic team at AHRI (Australian Human Resources Institute) as an Events Delivery Lead (National). We are seeking a highly organized and detail-oriented individual to lead the end-to-end coordination and delivery of major national events, including our National Convention and Exhibition, DEI Conference, IWD Conference, AHRI Awards, and other key activities.

Event Planning and Execution:

• Lead the planning, delivery, and follow-up of major national events.
• Create and manage project plans, collaborating with internal stakeholders.
• Develop and manage event budgets in coordination with finance.
• Negotiate with suppliers for goods and services, managing contracts.
• Collaborate with marketing, communication, web development, and customer experience teams for event promotion.

Relationship Management:

• Develop and maintain relationships with internal teams and external providers.
• Liaise with speakers, facilitators, and external event organizations.
• Manage communications with registered delegates, ensuring timely updates.

Administration:

• Provide event administration for all national AHRI events.
• Ensure compliance with relevant Acts, legal requirements, and ethical standards.
• Maintain up-to-date event and customer records on the AHRI CRM.

Finance and Reporting:

• Provide accurate and timely event reporting and registration recording.
• Manage event budgets, control costs, and coordinate financial transactions.
• Use AHRI systems to ensure CRM integrity and application of CPD points.
• Coordinate retrieval and distribution of financial and event data for reporting.

Staff Coordination:

• Collaborate with GM, Sales Marketing and Events for project allocation.
• Undertake functions such as recruitment, selection, orientation, and performance management.
• Provide leadership, mentoring, and coaching for staff.

Requirements:

• Bachelor's degree in Event Management, Business, or related field preferred
• 2-4 years experience in planning and executing national events.
• Strong negotiation and budget management skills.
• Excellent communication and relationship-building abilities.
• Proficient in event-related software and CRM systems.
• Leadership and staff management experience.

• Hybrid, flexible working arrangements, including interstate or international
• Access to Training & Development, including AHRI membership and access to courses, webinars & local events
• Salary Sacrifice - super salary sacrifice & salary packaging
• Employee Discounts
• Employee Assistance Program
• Discounted Health Insurance

How to Apply: If you're passionate about delivering exceptional events and have the skills to drive success, we want to hear from you. Submit your resume and a (cover letter optional), detailing your relevant experience.

At AHRI, we embrace diversity and are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

Responsible for the supervision of the smooth and efficient daily operation of the Front Desk and ensures that all hotel guests and visitors receive an optimum level of service and care at all times.

This is a hands-on role, highly customer focused, and requires an individual who can lead by example in meeting and maintaining our team brand standards. In addition, you will:

• Oversee all guest arrivals and departures, ensuring room allocations and check in/out processes adhere to agreed procedures and standards.
• Manage and supervise tasks of staff to ensure that highest quality service is delivered and department standards are met.
• Provide loyalty incentives, whilst applying a creative lens that is ambitious & “out-of-the-box”
• Review and implement Procedures
• Communicate with Hotel Manager on all matters regarding guest services & hotel operations.
• Supervise shift handover procedures.
• Coordinate and communicate with other hotel departments as required regarding general administration and operations issues.
• Provide management presence at all times by assisting with the handling of guests’ needs and complaints tactfully and efficiently.