PEOPLE & CULTURE ADMINISTRATOR 

Publicis Groupe is seeking an entry-level People & Culture Administrator looking for an opportunity to kickstart their professional HR career in the media and advertising industry.

This is an entry-level role perfect for someone who's looking to get exposure to all elements of HR as part of a growing and faced-paced team!  

ABOUT US:

Publicis Groupe is a world leader in marketing, communication and digital business transformation, driven through the alchemy of data, creativity, media and technology. Our connected platform of companies and capabilities is more than an operational framework. It’s a cultural model we've built to unite our people in a collaborative way of thinking and working. Publicis Groupe offers its clients seamless access to the expertise of its 80,000+ talents across 100+ countries globally.

In Australia, our powerhouse of marketing capabilities stretches across creative agencies (Saatchi & Saatchi, Leo Burnett, Publicis Worldwide), media agencies (Starcom, Zenith, Spark Foundry), Razorfish, Digitas, Epsilon, Arc, Prodigious, PMX, PR (Herd MSL). We also have Publicis Sapient driving digital business transformation for our clients.

ROLE PURPOSE: 

The People and Culture Team is a thriving and award winning team. This role forms part of the P&C Central team and focuses on delivering streamlined, optimal operational processes across Publicis Groupe. It involves working closely with the P&C Central, alongside our agency P&C teams and Centres of Excellence.

It acts as the first point of contact for our employees, providing expert advice and support across the entire employee lifecycle. It also provides support to the agency P&C team on generalist tasks. It reports into the P&C Central Manager and needs attention to the detail and a high orientation around process, documentation & organisation. It supports how we improve and streamline our people processes, whilst gaining exposure to our broader P&C strategy through involvement in ANZ Groupe people platforms and programs.

INTERESTED? LET'S SHARE THE PERKS:

Be a part of the Publicis Groupe family - one of the world’s most progressive and dynamic modern communications businesses enjoying all the perks that come with our network offering:
 

• A comprehensive Wholeself program supporting Physical, Mindful and Financial wellbeing

• Extensive Learning & Development opportunities, including more than 15,000 learning programs via our online learning platform Marcel Classes

• Our Publicis Liberté flexible working approach and an industry leading parental leave policy with up to 18 weeks paid primary carer leave and generous secondary carer benefits

• Work Your World program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year

• A culture of open feedback and support to reach your goals through our My Performance Conversation program

• Access to our Global AI Platform, Marcel, connecting Publicis Groupe employees with opportunities for advancement and collaboration with our global network

• Confidential 24 hour support via our Employee Assistance Programme

KEY DUTIES:

The People & Culture Administrator will be driven by a shared inbox where employee queries are centralised.

Your P&C Central Manager will distribute queries to be attended to, along with ad-hoc requests by the P&C team. You’ll also be assigned a Publicis Groupe P&C project, where you’ll form part of a CREW working on exciting and interesting generalist work. 

Employment Relations

• Working as part of the P&C Central, attend to employee queries e.g. pay, policy, leave, system access etc.

• Escalate any intricate queries to P&C Central Team Leader and/or P&C Advisor as relevant

People Processes

• Follow relevant P&C processes to ensure a streamlined approach across all agencies

• Craft documents and save employee files for people processes such as Parental leave, Probation period, Salary increases, Promotions etc. - providing to agency P&C teams as required 

Onboarding and Offboarding

• Own administrative process for new starters including contract generation, employee files, input into relevant systems and platforms and working with Experience and IT teams

• Own administrative process for internal transfers across the Groupe locally and globally

• Own administrative process for leavers including obtaining resignation letters, advising payroll and ensuring reconciliation between leave and timesheets

Systems, Reporting and General Administration 

• Assists with the reporting such as; WGEA, CSR, internal audits, industry salary surveys etc.

• Provides accurate and timely administration support (including contract generation) to the P&C team

• Action relevant tasks as requested by agency P&C team (distributed by P&C Central Manager)

• Ensure all necessary databases including Career Settings is updated with 48 hours of any changes

Visa and Immigration

• Escalate immigration questions from employees to P&C Central Manager

• Support on ad-hoc immigration requests as directed by the P&C Central Manager

P&C Team

• Contributes to the culture of the People and Culture team

• Provides support on assigned Publicis Groupe projects

• Delivers on all necessary timelines

• Is proactive on the projects, providing ideas and suggestions

YOUR EXPERIENCE:

• A keen interest in working and growing your career in People & Culture 

• Well-developed computer experience across Microsoft Office Suite e.g. Excel, Office 

• Experience in a HR/Office Administrator or Data Entry role is advantageous but not required

• Experience working with a HRIS is advantageous but not required 

• Strong written and verbal communication skills with the knowledge of how to handle highly confidential information and treat employee data with discretion

• Experience following clear process flows and adopting a streamlined approach to tasks

ABOUT YOU: 

• Verbal and written communication: You’ll need to interact with a variety of stakeholders across the business therefore clearly expressing yourself is essential.

• Learning agility: There is a lot of variety in the work that you’ll need to do. You’ll need to be willing and able to learn to adapt to changes.

• Attention to detail: The cost of mistakes in the work you are doing is high, so you’ll need to have attention to detail and thoroughness in completing tasks.

• Time management: Lots of the work you do impacts on others, so we need to turn requests around in given timelines. You’ll need to be able to prioritise and oversee your time to ensure you meet the goals required. 

• Organisation: You love a spreadsheet, flexing your project management experience, being organised and are always looking for ways to streamline, make things easier and less clunky.

If you don’t tick every box in this ad, please don’t rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who share our values of inclusion, collaboration, adaptability, fearlessness, and integrity, rather than ticking boxes – so if this role resonates with you, please apply.

Diversity. Inclusion. Equity. More than just words, these are part of our DNA. At Publicis Groupe we are committed to the inclusion and recognition of all people; regardless of race, age, culture, ability, ethnicity, gender identity or expression, sexual orientation, marital status and religious affiliation. We believe that to deliver the best solutions to our clients, our people need to reflect the diverse communities in which our clients operate in. We value diversity and the skills, knowledge and experience that difference brings to our culture and solutions. 

Uniqueness is powerful; without it we wouldn’t be where we are today. So be you – we like it that way. 

We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process.  If you need any assistance or adjustments, please contact us via [email protected] - your personal information will be kept confidential.

Our Group Charter team based in Brisbane are extremely busy managing a high number of bookings and require an administrator to help assist them on a temporary basis 

Duties of this assignment will include but are not limited too: 

• Data entry into our IBOS system (CRM) 
• Adding and managing live requests into organised spreadsheets 
• Report and maintain information about flight updates and issues 
• Complete flight documents for confirmed charters 
• Assisting with any other ad-hoc administration 

Help create a home away from home  

Are you an administration professional and a great communicator with a passion for people and service?   

If you’re looking to be part of a friendly, close-knit and customer-centric team, we have a fulltime permanent opportunity for an Administrator working a Fly-In-Fly-Out two week on, one week off roster from either Townsville or Rockhampton.

Who are we looking for? 

Our Administrators are team players. They have a can-do attitude and always remain focused on service delivery. You are the face of our remote sites team. You’ll contribute extensively to the effective day to day operations and provide a service for customers, ensuring that each experience is as close to that feeling of being in a home away from home. 

To be successful, you’ll need:  

• Experience with SAMS or INX Inflight software system is preferred.
• Previous site administration experience within a customer service or energy & resources role.
• Ability to undergo a pre-employment medical, including drug & alcohol testing. 

Your responsibilities will include:

• Welcoming and assisting all visitors and residents at site
• Checking in and out our residents
• Travel & Accommodation Bookings
• Compiling and distributing reports for various stakeholders
• Assisting with building maintenance requests
• Managing the front desk reception and the kiosk/retail shop as required 
• Performing general reception duties, as well as managing any resident requests
• Providing ad hoc support across the housekeeping and catering departments as required

We’d love to hear from you if you’ve had previous experience in site administration or a similar role. 

Why choose Sodexo? 

Sodexo is a people business, employing over 400,000 people worldwide and thousands in Australia. Our employees, who personify Sodexo's unique values of Service Spirit, Team Spirit and Spirit of Progress, are our greatest asset through their commitment and dedication.   

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. With us, you belong in a company that allows you to act with purpose and thrive in your own way. We are always looking for people to join our team and help us create a lasting impact on individuals, society, and the planet.

At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.   

We offer a competitive salary, many development opportunities and an outstanding benefits and recognition program!    

How to apply? 

If you are interested in joining the Sodexo team and meet the minimum criteria outlined above, please apply with your resume detailing relevant employment experience and availability.  

One of our friendly recruiters will contact shortlisted candidates for a phone interview. This is also your opportunity to ask any questions you may have. 

What are you waiting for? Submit your application today and become part of the Sodexo family!