Total 352 front office assistant job vacancies in VIC - Melbourne - Bayside & Peninsula Suburbs

Were looking for a Front Office Receptionist with a twist at Adina Apartment Hotel Melbourne.  


For starters, youll love putting others first and youre smiling when they are youre the definition of a people person. Being the go-to for guests, managing admin and giving real local advice is all part of the deal.   


A magnet for happiness, you hold the secrets to a whole city; the kind of places and experiences others shrug off as urban myth.  


What you dont know, youll find out to unlock unrivalled staycations. Plus, youll add your own unique mix of passion, drive, organisation and flex to everything you do (and make it all look effortless).  


Like us, you always go the extra mile to make guests feel at home. So do we. Its the reason our guests book, repeat book

... Click here to view more detail / apply for Front Office Receptionist

Were looking for a Guest Services Agent with a twist at Rendezvous Hotel Perth Scarborough.
For starters, youll love putting others first and youre smiling when they are youre the definition of a people person. Being the go-to for guests, managing admin and giving real local advice is all part of the deal. 
A magnet for happiness, you hold the secrets to a whole city; the kind of places and experiences others shrug off as urban myth.
What you dont know, youll find out to unlock unrivalled staycations. Plus, youll add your own unique mix of passion, drive, organisation and flex to everything you do (and make it all look effortless).
Like us, you always go the extra mile to make guests feel at home. So do we. Its the reason our guests book, repeat book and love us and its why we want you
... Click here to view more detail / apply for Front Office Receptionist

Were looking for a Front Office Receptionist with a twist at Rendezvous Hotel Melbourne.


For starters, youll love putting others first and youre smiling when they are youre the definition of a people person. Being the go-to for guests, managing admin and giving real local advice is all part of the deal.   


A magnet for happiness, you hold the secrets to a whole city; the kind of places and experiences others shrug off as urban myth.  


What you dont know, youll find out to unlock unrivalled staycations. Plus, youll add your own unique mix of passion, drive, organisation and flex to everything you do (and make it all look effortless).  


Like us, you always go the extra mile to make guests feel at home. So do we. Its the reason our guests book, repeat book and

... Click here to view more detail / apply for Front Office Receptionist

Were looking for a Front Office Receptionist with a twist at Rendezvous Hotel Melbourne.   


For starters, youll love putting others first and youre smiling when they are youre the definition of a people person. Being the go-to for guests, managing admin and giving real local advice is all part of the deal.   


A magnet for happiness, you hold the secrets to a whole city; the kind of places and experiences others shrug off as urban myth.  


What you dont know, youll find out to unlock unrivalled staycations. Plus, youll add your own unique mix of passion, drive, organisation and flex to everything you do (and make it all look effortless).  


Like us, you always go the extra mile to make guests feel at home. So do we. Its the reason our guests book, repeat book and

... Click here to view more detail / apply for Front Office Receptionist

Were looking for a Front Office Receptionist with a twist at Adina Apartment Hotel Melbourne on Flinders.


For starters, youll love putting others first and youre smiling when they are youre the definition of a people person. Being the go-to for guests, managing admin and giving real local advice is all part of the deal.   


A magnet for happiness, you hold the secrets to a whole city; the kind of places and experiences others shrug off as urban myth.  


What you dont know, youll find out to unlock unrivalled staycations. Plus, youll add your own unique mix of passion, drive, organisation and flex to everything you do (and make it all look effortless).  


Like us, you always go the extra mile to make guests feel at home. So do we. Its the reason our guests book,

... Click here to view more detail / apply for Front Office Receptionist

OFFICE MANAGER

Estrin Saul Lawyers is currently seeking an experienced Office Manager to join our dedicated team.

Company Background

We are modern and dynamic experts in our field and pride ourselves on clear, concise and competent solutions for your desired immigration outcomes. With over 50 years’ combined experience in immigration law, we are well-placed to provide you with expert, yet practical immigration advice. Estrin Saul Lawyers is one of Australia's largest specialist immigration law firms. We specialise in all aspects of immigration law and have significant corporate, skilled, family, litigation, humanitarian and health / disability practices.

About the Position

Job Title: Office Manager
Job Type: Full-time, Permanent.
Location: Perth, WA 6000
Salary: $75,000 per annum

Position Overview

The Office Manager plays a crucial role in the operational success of Estrin Saul Lawyers. This position requires a thorough understanding of the firm’s operational processes, excellent communication skills, and the ability to collaborate effectively with diverse stakeholders – including clients, colleagues, and external bodies. The Office Manager is instrumental in ensuring the smooth functioning of the firm’s Perth, Adelaide and Manila offices and contributes to maintaining our reputation as a leading provider of immigration law services.

Key Responsibilities

The main duties of the Office Manager include and is not limited to the following:

Financial Management:

• Collaborate with the Partners in overseeing the firm’s budgeting, financial reporting, and billing processes.
• Ensure compliance with relevant financial regulations (e.g., trust accounting rules) by collaborating with the firm’s auditors, bookkeeper, and other financial professionals.
• Analyse financial data to identify trends, opportunities for cost savings, and revenue growth potential.
• Monitor and manage team and individual budgets, ensuring alignment with the firm’s financial goals and objectives.
• Oversee payroll processing, ensuring accuracy, timeliness, and compliance with relevant tax and employment laws.
Office Administration:

• Ensure that office equipment (printers, computers, etc.) is properly maintained and serviced.
• Manage office supply inventory, ordering new supplies as needed and ensuring adequate stock levels.
• Implement and maintain compliance with occupational health and safety regulations, conducting regular inspections and addressing any potential hazards.

Contract Management:

• Prepare, assess and review the firm’s applications, contracts and agreements with external service providers.
• Prepare, assess, and review the firm’s employment agreements, ensuring compliance with relevant employment laws.

Human Resources:

• In collaboration with the firm’s leadership team, assist with the firm’s recruitment, onboarding, and performance evaluation activities in line with the firm’s strategic plans.
• In collaboration with the firm’s leadership team, assist with implementing training programs to enhance staff knowledge in line with the firm’s strategic objectives.
• Maintain effective communication with the firm’s external HR provider to ensure seamless coordination of HR services, including payroll, benefits administration, and compliance with employment law.
• Oversee the firm’s use of Xero for accurate and up-to-date employee record management.
Office Policy Development:
• Establish and maintain a comprehensive library of internal policies and procedures that adhere to legal requirements specific to the practice of law, ensuring compliance and best practices.

Strategic Planning:

• Actively participate in the firm’s leadership team, contributing to the development and implementation of strategic plans that drive the firm’s growth and success.
Data Management and Security:
• Assist with the implementation and enforcement of the firm’s data security measures to safeguard sensitive client information and maintain confidentiality.

Audit Coordination:

• Collaborate with relevant team members to develop comprehensive annual audit plans that address key risk areas within the firm’s operations.
• Lead the execution of regular audits, ensuring that findings are thoroughly analysed, and any identified issues are promptly addressed to maintain compliance and improve processes.

Reception and Drafting Team Management:

• In collaboration with the relevant team leaders, provide overall direction and supervision for the Manila drafting and reception services team, ensuring efficient and high-quality service delivery.
• Establish clear performance targets for the Manila team and regularly monitor their productivity, providing constructive feedback and coaching to optimise performance.
• Develop and implement targeted training programs for the Manila team to enhance their skills in legal drafting, client communication, and administrative tasks, aligning with the firm’s quality standards.
• Maintain open communication with the Manila team leader to proactively address any operational challenges or issues, ensuring smooth and uninterrupted service delivery.
• Facilitate seamless communication and collaboration between the Manila team and the Australian offices, fostering a cohesive and unified team environment.

Team Culture & Development:

• Embody and champion the firm’s values, mission, and vision, creating a shared sense of purpose and pride among team members.
• Actively participate in firm-wide initiatives and events, contributing to a positive and engaging work environment.
• Foster a culture of open communication, feedback, and recognition, encouraging team members to share ideas, learn from each other, and celebrate successes.
• Promote diversity, equity, and inclusion within the team and the firm as a whole.

Required Qualifications:

• At least a bachelor’s degree in a relevant field. Candidates with a master's degree or higher will be given preference.
• The candidate must possess superior English proficiency.
• Must have unrestricted work rights in Australia.

Required Skills and Experience:

• At least 2 years’ worth of experience in office administration/management role.
• Experience in overseeing financial operations.
• Experience in managing human resources functions, encompassing recruitment, onboarding, and performance management.
• Exceptional organisational and time-management skills, with the ability to prioritise tasks, meet deadlines, and maintain efficiency.
• Has excellent technical skills and is adept at troubleshooting IT issues.
• Proficient in using Microsoft Office Suite, Xero accounting software, and various office hardware.
• Strong attention to detail and a commitment to maintaining a clean, organised, and professional office environment.
• Exceptional problem-solving and decision-making abilities, enabling effective handling of unexpected situations and conflict resolution.

Job Description


Seeking a motivated and skilled Office Manager to oversee the daily operations of our WA office. In this role, you'll lead a talented team in our Technical and Sales divisions, working collaboratively to ensure smooth operations and drive revenue growth. As a key member of the team, you'll support local and national team initiatives, manage office administration, and ensure compliance with company policies. Your ability to lead by example, foster teamwork, and maintain a positive office environment will be critical to your success. What You'll Do:

Office Management: Serve as the primary point of contact for staff in the WA office. Ensure the day-to-day operations of the office run smoothly and efficiently. Foster a collaborative, positive, and professional environment.
Sales and Customer Support: Assist Sales teams in nurturing customer relationships and delivering exceptional experiences. Provide strategic support in developing sales proposals



... Click here to view more detail / apply for Office Manager

Posted: 01/11/


30/12/

Job Type: Permanent - Full Time

Location: Notting Hill, VIC

Job Category: Marketing


About Compnow:
Compnow are a national privately owned technology company. Were committed to being more than just an IT provider. Were a partner that organisations can trust, rely on, and grow with. We believe that technology should empower you to achieve your full potential, and were here to make that happen. Whether you need a simple software update, a complex network architecture restructure, or an ongoing procurement partner we have the expertise, experience, and passion to deliver the best IT solutions for you.

Job Description

Why Compnow?
Every Voice Counts When you join our team, your skills and ideas will be welcomed.
Be Remarkable Your contribution is key to our success. You dont stop growing, neither

... Click here to view more detail / apply for Front-end WordPress Developer

The Opportunity

Great opportunity to join our friendly and professional office support team.




The Role

Our office support team delivers friendly and efficient support to our clients and teams across the business.




Key responsibilities will include:

       Processing & tracking orders

       Handling customer requests

       Coordinating with suppliers (incl expediting)

       Providing support for our sales team

       Liaising with our operations and finance teams

       Logging and updating tickets in our software




The Ideal Candidate

You will have experience in an office administration, customer service, or similar role.

 

You will enjoy working in a friendly team environment

... Click here to view more detail / apply for Office Administrator

THE CLIENT:
Our client is a standout construction company known for delivering high-quality residential projects that bring innovation and elegance to Melbourne's architectural landscape. They are dedicated to crafting exceptional homes and providing a collaborative, supportive environment for their team.
THE ROLE:
Our client is looking for a skilled and motivated Office Account Manager to join their dynamic team in inner Melbourne. This role is ideal for someone ready to drive and grow with a thriving construction business, supporting daily office operations while managing accounts and financial processes with precision. Working full-time in the office, you?ll be part of a small, close-knit team focused on achieving great results together.
RESPONSIBILITIES:


Oversee day-to-day accounting functions and maintain accurate financial records
Manage accounts payable/receivable, payroll, and reconciliation processes
Prepare financial reports and support budgeting processes
Collaborate with project teams to track costs and ensure alignment
... Click here to view more detail / apply for Office Account Manager

Are you a versatile multitasker who thrives in a dynamic office environment? We're seeking a proactive individual to join our team as an Administrative Office Assistant Allrounder. In this role, you'll wear many hats and play a vital part in keeping our office running smoothly from day to day.

Responsibilities:

Provide administrative support to team members, including managing calendars, scheduling appointments, and coordinating meetings.
Assist with document preparation, formatting, and editing, ensuring accuracy and consistency in all communications.
Handle incoming inquiries via phone, email, and in person, providing exceptional customer service and support.
Manage office supplies inventory, place orders, and ensure that all necessary materials are stocked and readily available.
Collaborate with team members on special projects, events, and initiatives, contributing ideas and expertise to achieve common goals.

Requirements:

High school diploma or equivalent; additional education or training in office administration or related field preferred.
Previous experience in an administrative role, with strong organizational and time management skills.
Excellent communication skills, both written and verbal, with a professional and friendly demeanor.
Proficiency in Microsoft Office Suite and other common office software applications.
Ability to work independently and as part of a team, with a proactive and problem-solving attitude.

Join our team and showcase your diverse skill set as an Administrative Office Assistant Allrounder! Apply now and be part of our dynamic and supportive work environment!

Posted: 06/12/


20/12/

Job Type: Permanent - Full Time

Location: Melbourne

Job Category: Community Services and Development


Join us and share our Vision:
All people affordably housed in neighborhoods that support life opportunities
Housing Choices Australia  (Housing Choices) is a leading and growing national not-for-profit housing provider. Our goal is to ensure that people are housed in inclusive communities and to create homes that encourage a sense of belonging. We own and/or manage more than 7,000 homes, accommodating over tenants across Victoria, Tasmania, South Australia, New South Wales and Western Australia. 
We provide a culture that supports individuals to be their best, with opportunities for personal and career development. We are committed to cultivating an equal, diverse, and inclusive environment for our staff, residents, and stakeholders. 
Housing Choices recognises

... Click here to view more detail / apply for Project Manager, Project Management Office

BETTER BEGINS HERE Crown Resorts is a great place to visit and it?s an even better place to work, a place where you can play your part in creating joyful experiences for our guests and our people. We value passion, creativity, and an appetite for change  - for the better. Here, you?ll be part of the team, empowered to explore more, experience more and supported by your leader to grow and develop. The role

1 x Full Time Front Office Operations Manager ? Crown Metropol
1 x Full Time Front Office Operations Manager ? Crown Promenade

Crown is the ultimate destination for luxury hotel experiences. As the Front Office Operations Manager, you will support the Front Office Manager to lead the Front Office and Pool & Gym teams, ensuring a smooth and high quality service experience for our guests.
In this role, you?ll provide joyful ... Click here to view more detail / apply for Front Office Operations Manager ? Crown Hotels

About the Role
A fantastic opportunity for an experienced Office Coordinator to join a forward-thinking and rapidly growing organisation. This role will work closely with the Operations Manager to ensure the office runs seamlessly and remains an efficient, organised, and enjoyable environment. The successful candidate will take ownership of key administrative and operational tasks, support team members, and contribute to ongoing improvements within the workplace.
Key Responsibilities


Maintain a clean, organised, and functional office environment.
Act as the first point of contact for visitors and guests.
Prepare, update, and manage internal and external documents.
Oversee IT support and ensure office technology is operational.
Coordinate meetings, travel arrangements, and executive schedules.
Plan and organise team events, celebrations, and lunches.
Support onboarding and offboarding processes, including workstation setup.
Troubleshoot day-to-day operational issues and find quick solutions.
Provide backup support


... Click here to view more detail / apply for Office Coordinator

Are you an experienced temp seeking opportunities in Accounting, Finance, Office Support, Marketing, or Communications ? Whether you're a career temp , a traveller on a visa , or simply seeking flexible roles, we want to hear from you!
Were looking for temps with experience in:


Accounting & Finance: Accountants, Payroll, AP/AR, Finance Support
Office Support: Administrators, Receptionists, Executive Assistants
Marketing & Communications: Marketing Specialists, Content Creators, Communications Experts
Why Join Us?


Weekly pay while building experience across sectors
Full briefings, interview preparation & coaching and ongoing support
A tailored, personal approach to match your skills with roles
What Youll Need:


Minimum 12 months relevant experience
Intermediate to advanced Microsoft Office skills
Strong communication, adaptability, flexibility and a positive outlook
Ready to take the next step? Apply now with your resume

... Click here to view more detail / apply for Experienced Accounting, Office Support, Marketing & Communications Temps Wanted!

You will play an important role in food delivery at our Camp Marysville site, always providing a high level of customer service. You will work collaboratively with your colleagues to deliver high quality food service to our clients.
Key criteria:

Previous supervisory experience and can support other members of a team.
Experience and/or qualifications in Food Safety and awareness of sound OHS practices.
Ability to follow instruction and work independently when required.
Good communication and attention to detail
Available to work a flexible roster.

Applications must include a resume and cover letter addressing job criteria. ... Click here to view more detail / apply for Catering Assistant

Number of Positions Available:




































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ABOUT US
The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities.  We believe in doing good that transforms lives and futures for the better.  It is this




































... Click here to view more detail / apply for Sales Assistant

Number of Positions Available:




































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ABOUT US
The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities.  We believe in doing good that transforms lives and futures for the better.  It is this




































... Click here to view more detail / apply for Sales Assistant

Job no:
Business unit: EAHPL Pty Ltd, ABN
Position location: Head Office Docklands
Work type: Full Time Permanent
Location: VIC - Melbourne






Newly created role
Support Executive Leaders & collaborate with multiple senior stakeholders
Fast-paced & dynamic supportive environment

About us:
With almost 5,000 employees in 109 locations across Australia, New Zealand, and Southeast Asia, EBOS Group is the largest and most diversified Australasian marketer, wholesaler and distributor of healthcare, medical and pharmaceutical products. It is also a leading marketer and distributor of recognised animal care brands.
EBOS Group is publicly listed on the New Zealand and Australian stock exchanges.
The Opportunity:
We have a NEW opportunity for an experienced, professional, enthusiastic and proactive Executive Assistant (EA) to join EBOS Group and hit the


... Click here to view more detail / apply for Executive Assistant

PERSOLKELLY is one of Australia's largest and longest serving recruitment providers. Delivering both quality temporary and permanent options, we specialise in the recruitment of Professional, ICT, Government, STEM, Management and Executive talent.
Responsibility:
The Facility Assistant will be working with the Facility Coordinator and supporting the set-up and pack-up of all equipment, making up boxes, erecting shelving and providing general support.
Skills:

Demonstrated commitment to WH&S
Good communication skills and the ability to follow written instructions
Physically fit to undertake an active job which requires walking, lifting, packing, erecting and dismantling shelving, tables etc.
Be able to demonstrate previous experience within a physically active position
Ability to work as part of a small team and maintain positive relationships with internal and external stakeholders

Tenure: 06/01/ - 17/04/
Hours of Work: 8am to 4pm and 9am to 5pm Monday ... Click here to view more detail / apply for Facilities Assistant

Job Title Research Assistant
Job Description
An excellent opportunity is available for a Research Assistant to join the Genetics and Gene Research Division at Australia?s pre-eminent biomedical research institute .  
About the Position
This position will be joining a newly established start-up company, exteRNA . You will be developing first-in-class small molecule therapeutics based on a strong foundation in novel RNA biology. This position will join a vibrant multidisciplinary team located in Australia?s leading biomedical research and translation precinct and will be based at WEHI?s Genetics and Gene Research Division in the laboratory of Prof Vihandha Wickramasinghe . Funding for the start-up is organised in 2 tranches starting with an initial 18 month runway .  

As a member of the Molecular Biology T eam, you will:   



Help to drive the development of

... Click here to view more detail / apply for Research Assistant

Number of Positions Available:




































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ABOUT US
The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities.  We believe in doing good that transforms lives and futures for the better.  It is this




































... Click here to view more detail / apply for Sales Assistant

The Opportunity
Are you an experienced Certificate III or Diploma qualified Educator looking to join a phenomenal team of exceptional, qualified Early Childhood professionals and be supported and encouraged to excel and further develop your Early Childhood career?
Do you want to be valued and appreciated for your hard work?   
Peppercorn Early Learning Centre is offering an exceptional candidate an  Assistant Educator role within our fun-loving, supportive team. You will be a passionate, dedicated professional who strives to build and maintain an outstanding learning environment for our children.
This role is Part-Time working 24 hours per week. 
About Us
Our children enjoy delightful indoor and outdoor play areas, rooms equipped with the latest age-appropriate technology and learning resources, and a range of activities.
At capacity our centre caters for up to 75 children with operating hours from 7.00am to 6.30pm.
For more ... Click here to view more detail / apply for Assistant Educator

About you

Your ability to ‘surprise’ our guests with your natural bright and bubbly customer service style is what sets you apart from the rest. You are naturally a confident person who is able to approach people and initiate conversation along with a strong knowledge of the hotel its and surrounding area.

You are able to manage your time and can handle juggling numerous tasks at once but still able to follow procedure and maintain a high awareness of security. You have an outcome driven approach to performance and results. Strive to achieve excellence in your field.

What you will be doing?

• Coordinate and manage the day to day operations of the hotel whilst leading and inspiring the team to enhance the guest experience – every guest, every interaction, every day.
• Be proactive and resourceful when attending to guest requests.
• Take initiative to ensure that interactions with our customers are positive and productive.
• Have the necessary skills and training to actively resolve complaints and challenges presented by customers.
• Provide guidance, support training and leadership to all employees.
• Monitor training and offer guidance to employees whilst on shift.
• Assist in all areas of the hotel during peak times to eliminate potential issues.
• Responsibility for the health and safety of all patrons, guests and staff members.
• Available to work varied shifts from early mornings to late evenings, including weekends and Public Holidays.
• Australian driver licence and RSA certificate required. 

You will play an important role in food delivery at our Camp Marysville site, always providing a high level of customer service. You will work collaboratively with your colleagues to deliver high quality food service to our clients.
Key criteria:

Previous supervisory experience and can support other members of a team.
Experience and/or qualifications in Food Safety and awareness of sound OHS practices.
Ability to follow instruction and work independently when required.
Good communication and attention to detail
Available to work a flexible roster.

Applications must include a resume and cover letter addressing job criteria. ... Click here to view more detail / apply for Catering Assistant