Total 9 office administrator job vacancies in vic melbourne west melbourne

POSITION OVERVIEW Are you passionate about kickstarting your career in an inclusive college that values diversity and fosters respect for differences? NextGen Jobs is currently seeking a Business Trainee to join the team and contribute to the priorities of St Mary's College in teaching and learning, all while earning a Certificate III in Business Administration. If you're ready for an exciting opportunity that aligns with your goals, we invite you to apply and be part of our dynamic community. This 12 months Traineeship is based in Windsor and the the primary objective of this role is to provide reception, administration and first aid support to the College. The role requires undertaking a range of complex and often competing tasks, managing deadlines and schedules, responding to circumstances as they change, whilst at the same time, projecting a warm and welcoming spirit to students, colleagues and community members. Service excellence, flexibility and teamwork are essential requirements of the College and hallmarks of the staff who work in administration at St Mary’s College. Key Accountabilities   Faith Dimension Support the faith, religious dimensions and values of the Catholic Church and Edmund Rice Education Australia (EREA). Participate in St Mary’s College community activities that uphold the objectives and traditions of EREA and the four EREA Touchstones: Liberating Education, Inclusive Community, Gospel Spirituality and Justice and Solidarity. Attend College services, mass, assemblies, community, and faith days as required by the Deputy Principal.   Professional Conduct Be familiar with and comply with the College’s policies including, but not limited to, the Child Safeguarding (Safety and Wellbeing) Policy, Child Safety Code of Conduct and the EREA Code of Conduct. Assist in the provision of a child-safe environment for students. Contribute to a healthy and safe work environment and compliance with all safe work policies and procedures. Demonstrate professional and collegiate relationships with colleagues. Represent the College in a positive and professional manner to students, parents, professional bodies, and the wider community. Deal with sensitive and confidential information in a professional manner. Adhere to the College’s Professional Dress Code.   Professional Development Demonstrate a commitment to ongoing professional development. Be open to researching areas of interest relevant to directions provided in the College strategic plan. Continue to develop ICT skills as technologies evolve. Participate in the staff appraisal process. Attend College meetings, staff professional development and faith development sessions where appropriate. With the approval of the Business Manager, attend professional development courses and training days.   Administration Provide administrative support to the College Registrar/Executive Assistant to the Principal throughout the student enrolment process. Set up and maintenance of student files and records on College database and enrolment systems. Liaising with parents to ensure all required student documentation is provided to the College in a…

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Job Title: Accounts Officer Location:  Bunbury Duration:  Permanent, part-time, 3 days per week Our Bunbury based client has an opening for an Accounts Officer to run payroll and process all aspects of invoicing. About the role: - Located centrally in Bunbury our client offers the option to work in within school hours - Relevant experience is essential. - Pay rate starts at $35/hr, paid weekly If this sounds ideal for you, register your interest and apply TODAY. General enquiries are welcome. Call Nash on 08 9792 3557 for additional information.

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The Company Martinus is a 100% Australian-owned and operated rail construction company working on some of Australia's largest rail infrastructure projects. We are a company that focuses on finding people who are the right fit into our company culture as much as having the right skills and experience. We encourage learning, experimentation, and out-of-the-box thinking, and we know that fun is a vital element of an engaged and productive workplace. We value the importance of balance between work and family life and promote this philosophy throughout the company.  The Role We are seeking a Cost Administrator to join our dedicated team on the Stockinbingal to Parkes section of the Inland Rail Albury to Parkes Enhancement Project near Forbes, NSW. As a crucial team member, you'll play a pivotal role in ensuring the financial success and efficiency of this ground-breaking rail project Your Responsibilities Responsible for the efficient and accurate collation of delivery dockets, plant dockets, and goods receipting of purchase orders. Responsible for the efficient and accurate collation of supporting data and documentation for client payment claim substantiation. Assist in the preparation of monthly reporting. Assist project team with procurement and preparation / close-out of purchase orders. Other admin duties as required to support the finance and project teams. Skills and Experience: Previous experience in in cost administration role in a construction environment is preferable. Proficient in Microsoft Excel Strong attention to detail and accuracy Effectively multitask and prioritise workload. Ability to engage in effective communication with a wide range of stakeholders. Consistently meet timelines and deliver on commitments. Display initiative and have a proactive approach to delivering the role.

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The Company Martinus is a 100% Australian-owned and operated rail construction company working on some of Australia's largest rail infrastructure projects. We are a company that focuses on finding people who are the right fit into our company culture as much as having the right skills and experience. We encourage learning, experimentation, and out-of-the-box thinking, and we know that fun is a vital element of an engaged and productive workplace. We value the importance of balance between work and family life and promote this philosophy throughout the company.  The Role We are seeking a Site Administrator to join our dedicated team on the Stockinbingal to Parkes section of the Inland Rail Albury to Parkes Enhancement Project near Forbes, NSW. In this critical role, you will contribute to the success of the project by ensuring the administrative functions are executed efficiently and effectively.    Your Responsibilities Oversee daily administrative operations for the office and project sites including but not limited to scanning, filling, requesting purchase orders, receipting invoices and delivery dockets, maintaining contact lists and asset registers, etc. Maintain an accurate project roster for the respective area, ensuring the roster is coded correctly according to the legend and changes are actioned efficiently Assist in onboarding new employees in the office and on-site, including setting up their desks, setting up IT equipment, issuing PPE, providing an overview of office facilities, general admin support, etc. Work closely with the Travel team to coordinate ground transportation for personnel travelling in and out of the project each week with a focus on maximising the use of shared transport and limiting transportation. Maintain stock of office supplies and stationery items Assist the project team with data input, reporting, and document management. Prepare minutes, meeting notes, and internal support materials for meetings as requested. Skills and Experience: Previous experience in in site administration role in a construction environment is highly desirable Proficient in Microsoft Excel Ability to maintain a well-organised and efficient workspace. Effectively multitask and prioritise workload. Ability to engage in effective communication with a wide range of stakeholders. Consistently meet timelines and deliver on commitments. Display initiative and have a proactive approach to delivering role.

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Join a dynamic team as a full-time Data Entry/Customer Service Administrator in St Marys, NSW. Our client, a leading steel reinforcement supplier with 30 years of experience, seeks a detail-oriented individual. Qualifications include an NSW Driver's License and 3 years of relevant experience. Ideal candidates possess intermediate Microsoft Office skills, excel in data entry accuracy, and thrive in a friendly, vibrant work environment. Responsibilities include coordinating production schedules, managing customer quotes, handling stock orders, and ensuring smooth office operations. If you're ready for a fulfilling role in a positive workplace, apply now! Client Details Our client, a distinguished steel reinforcement supplier with over 30 years of unparalleled experience, is in search of a vibrant and detail-oriented Data Entry / Customer Service Administrator to join their dynamic team. This client stands out in the industry, not only for its commitment to quality but also for fostering a vibrant and lively environment across residential, commercial, mining, and industrial sectors. Description - Coordinate production schedules and tags- Manage customer quotes and purchase orders (POs)- Handle stock orders and transfers- Ensure smooth office operations- Perform accurate data entry with zero errors- Professionally handle incoming phone calls and distribute them to relevant departments- Greet customers and suppliers when required- Assist the Sales team as needed- Process card payments if required- Order stock and non-stock items as necessary- Process stock transfers- Manage customer service emails- Perform general office duties as directed- Report discrepancies and problems to management- Inform supervisor/manager of any processes that could impact quality and/or safety- Ensure processes deliver intended outcomes- Promote a customer-focused environment- Maintain the integrity of the Quality Management System (QMS)- Promote Workplace Health and Safety (WHS) awareness and culture Performance Goals: Timely completion of all tasks Zero data entry errors Professional handling of calls Maintain a clean and welcoming office Profile We're looking for a fun, friendly person who thrives in a bustling, lively atmosphere. The ideal candidate is not only skilled in data entry and customer service but also brings a positive energy to the team. If you enjoy a vibrant workplace and are ready to contribute to our dynamic team, we want to hear from you! Qualifications: NSW Driver's License Preferred: 3 years of relevant experience Skills: Intermediate Microsoft Office skills Accurate data entry Organised and deadline-driven Friendly, confident, and polite Collaborative team player with excellent communication skills Enjoys a fun, friendly, and vibrant work environment Job Offer Position: Full-time Data Entry / Customer Service AdministratorLocation: St Marys, NSWWorking Hours: 6:30 am to 4:30 pm

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Administrator - Ambulatory Services Date:  8 Dec 2023 Site:  VCCC (Parkville) Location:  MELBOURNE, VIC, AU, 3000 Company:  Peter MacCallum Cancer Centre Unit:  Ambulatory Services Operations Division:  Chief Operating Officer Department:  Ambulatory Services Operations Enterprise Agreement:  Health and Allied Services, Managers and Administr Ambulatory Services Operations At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients. YOUR ROLE IN OUR FUTURE   Fixed Term, Full-Time Role The Administration Support Officer provides high-level administrative support directly to the Operations Directors for Inpatient Haematology and Oncology and the Operations and Medical Directors for Ambulatory Services. This role involves: •    Delivering the highest standards of customer service and leads others to deliver the same high standard •    Provide expertise in systems and administrative processes •    Provide administrative support to the relevant Operations and Medical Directors assisting them with various audits and reports, high level minute taking and follow up of action registers •    Identify opportunities for process improvement and lead change initiatives. Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment. For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion. Hiring Manager: Fiona Winckens - Operations Director, Ambulatory Services Contact Number: 03 8559 8751 Email: [email protected] Applications Close: 11:59pm Friday 22 December 2023. ______________________________________________________________________________________________________ Position Summary The Administration Support Officer provides high-level administrative support directly to the Operations Directors for Inpatient Haematology and Oncology and the Operations and Medical Directors for Ambulatory Services. This role involves: Delivering the highest standards of customer service and leads others to deliver the same high standard Provide expertise in systems and administrative processes Provide administrative support to the relevant Operations and Medical Directors assisting them with various audits and reports, high level minute taking and follow up of action registers Identify opportunities for process improvement and lead change initiatives. Enterprise Agreement Health and Allied Services, Managers and Administrative Workers Classification or Salary Range Immunisation Risk Category Immunisation Category C Key Relationships Internal Operations Directors Clinical Directors  Administrative Staff Payroll and People and Culture, including Medical Work Force Unit  Other hospital departments including Medical Oncology, Radiation Oncology,  Patient Navigators, Haematology and Cancer Surgery  Finance Business Partners  Direct reports of Inpatient/Ambulatory Operations…

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Overview: We’re seeking a Safety Administrator to take on this new broad based compliance focused role. Duties: Due to a steady pipeline of projects ahead of them, our client is Read More...

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Need a change of scenery? See the sites! Due to some exciting projects and business growth, we are seeking a Project Support Administrator to join our friendly team in Gunnedah, to Read More...

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About You and What You-ll Bring This is a great opportunity to take the next step in your career. We provide mentoring and training in order to help you achieve your Read More...

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