Total 163 Administrative / Clerical job vacancies in oconnor western australia

Posted: 27/02/2024 Closing Date: 29/03/2024 Job Type: Permanent - Full Time Location: Perth Job Category: Administrative Assistant Who are we? Gilchrist Connell is a leading insurance sector law firm operating across all Australian jurisdictions from its five offices in Perth, Sydney, Adelaide, Brisbane and Melbourne. Our particular focus is on general insurance, employment, recoveries, and defendant-side dispute resolution. We also provide corporate and commercial advice and front-end solutions to businesses throughout all stages of their life cycle. In recognition of our excellence in the insurance sector, Australasian Lawyer named Gilchrist Connell as the 2023 Insurance Specialist Firm of the Year. For the fourth consecutive year, Gilchrist Connell is one of only 31 firms recognised as an Australasian Lawyer Employer of Choice. Certified as a Family Friendly Workplace and Great Place to Work, the Firm adheres to best practice in supporting employees to meet their work, family and wellbeing needs. We believe that partnering with sophisticated clients on high quality work and enjoying a rewarding personal…

Click here to view more detail / apply for Administrative Assistant Traineeship - Copy

Position: Admin / Accounts Allrounder (F/T - Windsor)

Location: Windsor, NSW
Full time
$55k to 65k + super

Company Profile:
Our company specializes in the production of cast iron, ductile iron, galvanised mild steel, stainless steel and reinforced pre-cast concrete drainage & sewer products.

Job Description:
General office admin support role with assoc accounts tasks role using XERO accounting software to enter purchases, create invoices, notify supplier & customers & general reporting to the CFO.

Requirements:
Must have prior experience in MYOB or XERO.
Highly desirable, experience in manufacturing related industry
Min 2-3 years office admin / accounts related experience


We are 5- 10min walk from Mulgrave train station

To apply:
https://www.works4you.com.au/candidates/job-vacancies/admin-accounts-allrounder-ft-windsor/

Posted: 23/02/2024 Closing Date: 29/03/2024 Job Type: Permanent - Full Time Location: Perth Job Category: Lawyer About us Gilchrist Connell is a leading insurance sector law firm operating across all Australian jurisdictions from its five offices in Perth, Adelaide, Sydney, Brisbane and Melbourne. In 2023, Gilchrist Connell was recognised by Australasian Lawyer as Insurance Specialist Firm of the Year, and for the fourth consecutive year as an Australasian Lawyer Employer of Choice. We are certified as a Family Friendly Workplace and Great Place to Work and have a genuinely positive work culture, built on transparency in feedback, support of flexible working practices, and access to leading support programs and employee benefits to support employees to meet their work, family and wellbeing needs. Gilchrist Connell values inclusion and is committed to delivering a workplace where all employees can bring their whole selves to work. The firm is proud to be certified as compliant with the Workplace Gender Equality Agency (WGEA) and is proactive in…

Click here to view more detail / apply for Personal Injury Lawyer 2 years- PAE

SEND RESUME to: [email protected]

ESSENTIAL: MUST be fluent speaking in BOTH Vietnamese and English

RESPONSIBILITIES:
• Assisting in general office duties, managing reception, mail, filing documents and diary management
etc.
• Attending to new and existing client service requests and enquiries.
• Liaising with Counsel, clients, insurers, insurer's solicitors, and medical professionals.
• Arranging conferences and briefs for Counsel.
• Arranging medico-legal appointments for clients.
• Preparation and lodgement of claim forms and Dispute Resolution Application forms with the Personal Injury Commission.
• Preparation and lodgement of Statement of Claims and Particulars with the Courts.
• Preparation of client’s matters for informal Settlement conferences, Court hearings and Conciliation /Arbitration hearings in the Personal Injury Commission.
• Generating & editing correspondence to be sent out to Counsel, clients, insurers, using LEAP.

REQUIREMENTS:
• Proven experience working in a personal injury and compensation law firm.
• Excellent communication, organisational, and customer service skills.
• Ability to manage deadlines, work under pressure, and handle a high volume of files.
• Proficiency in Microsoft Office 365 and Outlook.
• Proficiency with LEAP.
• Strong attention to detail.
• Ability to work independently and within a team.
• MUST be fluent speaking in BOTH Vietnamese and English

SEND RESUME to: [email protected]

Admin Officer & Accounts Assistant
Location: Auburn NSW (10 minutes walk from Train Station)
Industry: Advertising & Printing
No. of Positions: 1 (Full Time) Immediate Start

Join APA ADVERTISING, the 3rd largest player in Direct Advertising Letterbox Distribution & Print Media Advertising. Our company specializes in providing end-to-end solutions, including design, printing, and print distribution, making us a leader in turnkey mail marketing solutions.
Responsibilities:
1) Answer telephones, handle general customer service, and maintain client relationships.
2) Willingness to learn and commitment to excellence.
3) Sound knowledge of Sydney and its suburbs
4) Perform accounting tasks using Xero
5) Manage general administration duties, including filing and data entry

Qualifications:
• Strong attention to detail and accuracy in work
• Excellent communication skills, fluent in English
• Proficient in computer programs such as Excel, Word, Outlook, etc.
• Ability to complete tasks within designated timeframes and prioritize accordingly

Requirements:
• Full-time position
• Must have full work rights in Australia

How to Apply:
Email your resume to [email protected]
Note: Only candidates meeting the specified criteria will be short-listed and contacted.

Admin / Secretarial / Office Support Administration Perth Part-time Flexible and part-time hours Join a growing business where you will make an impact Competitive hourly rates Now Seeking Administrative Assistant / Coordinator for Perth Based Professional Cleaning Company.    About HMD Solutions: HMD Solutions is a leading professional cleaning company specialising in residential and commercial projects. With a commitment to excellence and customer satisfaction, they pride themselves on delivering top-notch cleaning services tailored to meet the unique needs of their clients. As they continue to grow, they're now seeking a dynamic and organised individual to join our team as an Administrative Assistant/Coordinator.   Position Overview: We are currently looking for a skilled and reliable Administrative Assistant / Coordinator to provide essential support to their team. The successful candidate will play a crucial role in maintaining smooth day-to-day operations, ensuring effective communication, and contributing to the overall efficiency of our organisation.   Responsibilities: Coordination: Assist in…

Click here to view more detail / apply for Administrative Assistant | Professional Cleaning Company | Perth

Your new company Our client is a provider of raw materials to the building and construction industry in Western Australia. They are seeking a skilled and motivated Temporary Bookkeeper / Accounts Clerk to join their finance team. This role will play a crucial part in maintaining accurate financial records and supporting our day-to-day operations. Your new role Process accounts payable and receivable transactions. Reconcile bank statements and ensure accuracy. Assist with payroll processing and employee records. Prepare financial reports and assist in month-end closing procedures. Maintain accurate records of financial transactions. Collaborate with other team members to ensure smooth financial operations. What you'll need to succeed Proven experience as a Bookkeeper or Accounts Clerk. Proficiency in accounting software (e.g., SAP, Pronto, Xero). Strong attention to detail and organisational skills. Excellent communication and teamwork abilities. Knowledge of raw material and earthworks industry financial practices is a plus. What you'll get in return Attractive Hourly rate, $38-…

Click here to view more detail / apply for Bookkeeper - Accounts Clerk

What are we looking for? Previous experience working in a fast-paced administrative environment.Proficiency in Microsoft Office and strong reporting skills.Strong collaboration and interpersonal skills, including the ability to work effectively with the PA team and wider internal stakeholders.Able to differentiate and prioritise between competing demands whilst considering the larger picture.Possess emotional intelligence, ability to relate effectively to diverse range of stakeholders.Excel in a task-driven environment, ensuring tasks can be completed within set timeframes. What's in it for you?Market leading remuneration $93,600 including superannuationBe a part of a leading international retailerExtensive training and developmentProblem solving of real business challengesHigh levels of autonomy and responsibilityWorking with a retailer who has been recognised as an Employer of Choice (as voted in 2023, 2022, 2021, 2020, 2019 and 2018)Excellent team culture where you work alongside friendly and supportive colleaguesComplimentary access to MyALDI Wellbeing program giving you support and exclusive benefits in wellness from discounted gym memberships to healthcare plansAn Employee Assistance…

Click here to view more detail / apply for Personal Assistant

Personal Assistant
Intelligent Monitoring Group Ltd - Perth, WA
Permanent – Full Time
$70,000 plus Super

About Us:
IMG is an innovative and technology focussed portfolio of security and safety brands servicing customers throughout Australia. We have an impressive story of growth, innovation and customer value. IMG is a technology focussed organisation providing security, monitoring and safety solutions monitoring more than 70,000 customers throughout Australia. The Group includes leading brands such as Monitoring Excellence, Security Alarm Monitoring, Mammoth Security, YouRsafe and Safe@Home.
We are seeking a full-time Personal Assistant to join our Perth office to provide administrative assistance to support our team.

The Role:
The role will require the successful applicant to perform the following duties and tasks on an ongoing basis:
• Screening calls and enquiries, managing emails and appointment calendars
• Client intake and onboarding procedures
• Organizing client requests and maintaining client files in line with the current filing and database systems and suggesting improvements as necessary
• Issuing deposit requests, invoices and receipts
• Data entry and general record keeping duties
• Requesting, collecting and checking client documents
• Ensuring client matters are prioritised by deadlines and are dealt with properly and in a timely manner
• Taking notes at meetings, preparing the minutes and subsequently distributing to all participants
• Liaising with staff and monitoring progress of file matters
• Providing personal and administrative assistance to the Directors, including transcribing, acting as meeting secretary, drafting correspondence, diary management, preparing management reports, preparing presentations, managing travel, booking exhibitions and seminars, basic bookkeeping and assisting with business development, marketing and advertising efforts.
About You:
To be successful the applicant will need to have the following qualifications and work experience:
• Relevant Australian qualification or Overseas equivalent
• At least 3 years of relevant work experience

Skills and Attributes:
• Be motivated and self-driven
• Be able to communicate clearly and effectively (both orally and in writing)
• Be able to prioritise tasks and multi-task efficiently and effectively
• Have a keen eye for detail
• Be able to work to high standards in a fast-paced environment
• Have strong analytical and problem-solving skills
• Possess strong interpersonal and customer service skills
• Be computer literate and have a working knowledge of Microsoft Office
• Be able to work individually with minimal supervision and as a part of a team
• Be punctual, honest and trustworthy
• Display maturity and professionalism in all dealings
• Present professionally and provide excellent customer service.

If you meet the criteria, please apply with your latest resume.

Join Our Team as a Medical Secretary/Practice Manager

South by Southwest Specialists - Hurstville & Gledswood Hills

Are you looking for a rewarding career in healthcare administration? Do you have the skills and experience to manage and oversee the operations of two busy specialists clinics? Do you want to work with a team of highly qualified and compassionate professionals who are dedicated to providing exceptional patient-centred care? If you answered yes to these questions, then we have the perfect opportunity for you!

Who We Are

South by Southwest Specialists is a leading specialist clinic that seeks to improve the health of our community. We offer a range of services across various specialties, including rheumatology, endocrinology and geriatric and general medicine. We have two modern and well-equipped boutique clinics located in Hurstville and Gledswood Hills, where we serve a diverse and growing patient population. Our mission is to deliver excellence and compassion in everything we do, from diagnosis to treatment to follow-up care.

What We Are Looking For

We are looking for a dynamic and organised individual to join our team as a Medical Secretary/Practice Manager. This is a full-time position that will require you to work across both our clinic sites as needed. You will be responsible for:

Managing and overseeing all day-to-day administrative tasks, such as scheduling appointments, answering phone calls, processing referrals, billing, and maintaining records.
Managing and training our administrative team, ensuring they provide high-quality customer service and adhere to policies and procedures.
Implementing and updating policies and procedures to ensure compliance with relevant regulations and standards.
Onboarding new specialists and ensuring they have the necessary equipment, software, and support to operate smoothly.
Implementing and executing tailored marketing strategies to promote our clinic and attract new patients and referrals.
Responsibilities:

Manage the day-to-day administrative operations of the clinic, including scheduling appointments, calendars, billing, and managing patient flow to ensure efficient service delivery.
Oversee inventory management and ordering of office supplies, ensuring adequate stock levels at both sites.
Collaborate with internal and external healthcare providers, staff and vendors to optimize clinic workflows and enhance patient care experiences.
Maintain electronic health records (EHR) and ensure compliance with patient privacy regulations (Australian Privacy Principles).
Coordinate recruitment, training, supervision and mentoring of administrative staff.
Provide leadership and supervision to all clinic staff, including delegation of tasks, performance management, and fostering a positive work environment.
Handle insurance claims processing and liaise with third party insurance companies to resolve billing issues.
Manage the submission of Pharmaceutical Benefits Scheme (PBS) and Provider Digital Access (PRODA) uploads, ensuring accuracy and compliance with regulatory requirements.
Develop and maintain staff schedules and rosters, ensuring adequate coverage and compliance with employment regulations.
Ensure adherence to clinic policies and procedures, including WHS, infection control protocols, and patient-centred care standards.
Manage onboarding of new practitioners and develop marketing materials and strategies to attract new specialists to the clinic, promoting its services and benefits.
Prepare and present quarterly reports for board meetings, including relevant and requested metrics and performance indicators.
What You Need

To be successful in this role, you will need:

Previous experience in a medical office setting, preferably in a management role.
Proficiency in medical terminology and understanding of healthcare administrative processes.
Strong communication skills, both verbal and written, with the ability to interact effectively with patients and staff.
Excellent organisational abilities and attention to detail, with the capacity to prioritize tasks efficiently.
Proficiency in computer applications, such as Microsoft Office, Outlook, and medical software.
Flexibility to work across two clinic sites as required.
Knowledge of medical billing practices and insurance procedures is an asset.
Certificate IV in practice/business/medical administration or Diploma in Practice Management or equivalent qualification will be considered favourably.
What You Get

By joining our team, you will get:

A competitive salary package.
A supportive and collaborative work environment.
A chance to work with a team of highly qualified and compassionate specialists and staff.
An opportunity to grow and develop your skills and career in healthcare administration.
A rewarding and fulfilling role that makes a difference in the lives of our patients and community.
If you are interested in this exciting opportunity, please send your resume and cover letter to [email protected]. We thank all applicants for their interest, but only those selected for an interview will be contacted. We look forward to hearing from you!

Job Type: Full-time

Salary: $46,811.43 – $84,278.64 per year

Certificate I - IV (Preferred)

Practice management: 1 year (Preferred)
Medical receptionist: 1 year (Preferred)

Working with Children Check (Preferred)
National Police Certificate (Preferred)
First Aid Certificate (Preferred)

Expected Start Date: ASAP

Accounting Accountant - Payroll Perth Permanent / Full Time Our client a long existing Haulage and Logistics company based in Welshpool are seeking a Payroll / Admin Officer on a Permanent Basis. This role offers a very unique opportunity to someone who is looking for something that is not solely working in Payroll and would like to venture with different tasks. You will be working within a small team, with your own office. The role will entail the following duties; Processing weekly payroll for around 250 employees Utilisation of 3 separate payroll systems, which all have a similar interface (Xero, MYOB and Employment Hero) Assisting employees with any payroll enquiries and discrepancies in pay within a relevant timeframe Work with the various stakeholders of the business on social media engagement and collaborating on ideas of how to best present the business to various audiences Provide any administrative assistance when require for the other business units during any busy periods. To be successful for this role, you must have the below; Previous Payroll / Administrative experience working for a similar sized business Ability to complete the end to end payroll processing.  Strong Award and Enterprise Agreement interpretations Good knowledge of various payroll systems including Xero, MYOB and Employment Hero General idea of utilisation of social media and a creative mindset Salary and Benefits Salary is between $70 000 to $90 000 p.a. depending on experience Working Hours are anywhere Monday to Friday between 7:00AM to 5PM Ability to expand your skill set and not be solely…

Click here to view more detail / apply for Payroll / Admin Officer

Job Description

General Summary:

The Administrative Associate provides administrative support for the Commercial functions in Australia and New Zealand. This position plays an important role ensuring the effective and efficient maintenance of departmental processes, procedures and programs. Interaction is with internal colleagues as well as external stakeholders including healthcare professionals and vendor agencies. The role requires flexibility and ability to multi-task, working at fast pace on time-sensitive matters while ensuring high attention to detail.

Key Duties and Responsibilities:

• Provide broad support to the Commercial functions, including coordination of day-to-day activities that lead to the completion of projects and tasks
• Manage processes for engagement with external parties (vendors and healthcare professional customers), including contract preparation and execution, vendor set up, service agreement preparation, purchase order requisition, and completing ‘after event’ reconciliation. These processes will be completed in a variety of software systems.
• Coordinate the calendars and schedule meetings for the Commercial functions. Administer key regular meetings (drafting agendas, attending meetings and taking minutes): Marketing Meeting, Sales & Marketing Teleconference, Operational Leadership Team meeting. 
• Manage the purchasing processes for all agreements for vendors and sponsorships. Track fees and invoices against PO and plan in Operational Expenditure tracker. Ensure POs closed out at end of month.
• Coordinate the administration of sponsorships undertaken by the Commercial team. This includes steering through internal approval process and execution with external stakeholders, liaising with internal colleagues for budget documentation, and execution of contracts and after-event reconciliation and documentation. Reporting of value exchange internally and where required, externally.
• Manage logistics for internal and external Sales and Marketing-led events (domestic and international) including cross-functional team meetings, advisory board meetings, educational meetings and local congresses. Sourcing venues, coordinating catering, organising parking, transfers. Provide assistance with staff travel arrangements and expenses.
• Coordinate inventory management of sales materials.
• Liaise with relevant international colleagues to carry out specific functions.

Knowledge and Skills:

• Excellent organisational skills that reflect ability to perform and prioritise multiple tasks with accuracy and attention to detail
• Ability solve problems and find solutions independently
• Proficiency in MS Word, MS Excel, MS Outlook, MS PowerPoint
• Versatile multi-tasker, comfortable in a fast-paced environment working on time-sensitive matters
• Effective interpersonal skills and the ability to build relationships with stakeholders including team-mates, international colleagues in medical and legal functions, external vendors and customers
• Strong written and verbal communication skills and demonstrated high proficiency for correct spelling, grammar, tone and syntax.
• Possess strong integrity and takes initiative to get tasks done, proactively tracks status of projects and solves problems to keep projects moving forward
• Is curious; open to and seeking to learn new things

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#LI-Hybrid

Company Information

At Bunnings, you’ll make a positive difference to our business and beyond.Bunnings is the leading retailer of home improvement and lifestyle products in Australia and New Zealand and a major supplier to project builders, commercial tradespeople and the housing industry. Operating from a network of stores, trade centres, frame and truss sites, and online, Bunnings caters for consumer and commercial customers.By joining our passionate and diverse team, you will have the opportunity to grow, develop, have fun and make a positive difference – to our customers and the communities where we live and work.In the Bunnings Frame & Truss centres, we continue our long history of servicing the needs of Australian trades. Our product ranges from electrical, plumbing, landscaping and building jobs, sourced and supplied sustainability from different parts of the world. This creates great opportunities for you to build your career with us.Bunnings Frame and Truss continues to grow across Australia and with this brings new opportunities to join our close-knit family. Our newly established Frame and Truss Manufacturing plant in Minto (NSW) is now in phase two and looking for a Production Admin Support Officer.About the role:We have an exciting opportunity as a as a Production Admin Support Officer. Based at our BRAND NEW Minto Frame and Truss site, you will perform general office duties and support the Manufacturing Operations team both locally and regionally whilst maintaining and promoting a safe work environment.Expectations include the iteration and optimisation of administration processes to support lowest quartile cost manufacturing whilst exceeding customers’ expectations.What's involved:Play an active role in assisting to resolve health and safety issues and accurately report hazards and other health and safety matters to their leadership teamReviewing outstanding orders against supplier outstanding order reports and closing off completed ordersAnalyse systems and processes to improve cost/service efficiencies within the department.Liase between customer experience, technical and production/despatch departments.Ensure all customers receive a high-quality experience by maintaining a high standard and professional phone manner when communicating with customers and internal stakeholders.Greet and announce all visitors to the site, providing appropriate assistance.Perform general office duties and basic requests for immediate supervisors.Who we’re looking for:Attention to detailDemonstrated ability to deliver performance while maintaining a strong focus on safety and cultureStrong decision-making capabilitiesInspire and encourage team members to deliver Best ServiceExcellent telephone mannerStrong interpersonal skills along with the ability to communicate with various stakeholders across the businessOpen to new and work within a continuously improving environmentWhat you will get from us:Training, Development, and opportunity of career growthDiscounts in Bunnings and partnering RetailersYearly Health Checks, Mental Health Support, Flu Vaccine and other Health incentivesWork-Boots Re-ImbursementFinancial advice, Share Plan options, Travel and Car Rental DiscountsYou’ll be part of a workplace where you’ll feel like you belong. There’s so much on offer when…

Click here to view more detail / apply for Production Support Admin - Minto Frame and Truss