- Are you a highly organised and detail-oriented coordinator with a passion for creating efficient and welcoming workspaces?
- Do you want to gain valuable experience within the Financial Services sector and start your journey towards growing your career?
What’s on offer?
- Permanent full-time opportunity
- Convenient Sydney CBD location (close to the metro line) in brand new modern offices
- On the job learning and development opportunities – great for someone in the early stages of their career
- Exposure and opportunities to work with a range of teams across the business and get involved lots of interesting work
- As part of a larger firm, we offer a unique blend of a small company culture with the stability of a larger firm
About us:
Investors Mutual Limited (IML) is a boutique equities fund manager with a proven track record of delivering consistent, long-term returns for our clients. Founded in 1998, we’ve established ourselves as a trusted partner for investors, and high-quality companies in Australia.
Join our team and be part of a dynamic and innovative investment firm. We offer a collaborative work environment, opportunities for professional growth, and the chance to contribute to the success of our clients.
About the Opportunity:
The Team Assistant position is a genuine office all-rounder role, where you are responsible for the smooth functioning of the office on a day-to-day basis, including ensuring a safe work environment, and providing administrative support to the executive team and other team members as required. Reporting to the Chief Operating Officer (COO) you are responsible for variety of responsibilities, including:
- Manage front office activities, such as greeting visitors, managing phone enquiries, distributing correspondence.
- Office supplies & logistics: Organise couriers, manage office supplies, and process leave requests.
- Travel & accommodation: Book travel and accommodation arrangements for the team as required.
- Vendor management: Manage external vendor accounts and ensure timely payments.
- Accounting support: Manage corporate credit cards, process invoices, and data entry
- Executive support: Provide administrative support to senior executives, including diary management and document preparation.
- Investment team support: Offer administrative support to the Investment team.
- HR support: Assist with various HR tasks, including onboarding and offboarding processes.
- Office upkeep: Ensure a safe, clean, and comfortable work environment for the team.
- WHS representative: Be the first point of contact for WHS matters, conduct safety audits, and ensure compliance with WHS regulations.
- Office refurbishments: Coordinate and oversee office refurbishments and renovations as required.
What you’ll need to succeed:
- Appropriate experience in office management or a relevant discipline.
- Great organisational and time-management skills.
- Strong verbal and written communication skills including the ability to write reports and prepare presentations.
- Demonstrated ability to engage positively with internal and external stakeholders.
- Great attention to detail and accuracy.
- Proficient in Microsoft Office suite (Word, Excel and PowerPoint. Outlook)
- Problem solving and ability to think outside the box.
- Self-starter, keen and able to work off own initiative.
To apply: Please provide a covering letter specifically addressing the selection criteria together with your CV.
