The Caretaking Supervisor is responsible for ensuring effective management of the residential caretaking agreement including facilitating the hotel services being provided from the hotel component of the business. Accountable for the maintenance and repairs in shared areas and facilities ensuring they are conducted on a regular basis in accordance with the Australian Standards.
Main Duties/Responsibilities:
- Conduct daily/monthly checks of common property and assets in line with the scope of works in the caretaking agreement. Provide detailed reports for the building Manager and Body Corporate Committee.
- Monitor the observance of the by-laws by those using the common property and report any problems to the committee/Building Manager.
- Order, purchase and audit consumables for common property requirements.
- Maintain a weekly log of any security issues, fire alarms and by-law breaches and incidents.
- Arrange/oversee servicing of passenger lifts, fire equipment, HVAC, electrical equipment, pest control, swimming pools, gardens, plumbing, CCTV, generators, anchor points, BMU, mechanical pumps.
- Understand the responsibilities and requirements of the BMS agreement.
- Maintain log of contractor's licenses, registrations, insurance certificates – check if outdated.
- Source tenderers and contractors, meet and discuss job and quote requirements, provide job specifications as agreed by the committee to ensure consistency and accuracy of quotes, recommend contractor, communicate with the committee, notify successful tenderer, and arrange for work to be completed. 2 to 3 quotations should be sourced [where possible]. Ensure contractors provide warranty for work.
- Draft and issue work orders as required. Including stock inventory management.
- Ensure all contractor licenses and insurances are current and uploaded to the compliance program. Establish and maintain a contractor register for all contractors.
- Complete property walks ensuring follow up on actionable items.
- Update by-law approval register- any approval given to owners to be entered and tracked into this register.
- Ensure all other registers are in place & updated weekly, this will include hazardous items, maintenance repair log, maintenance contractor log, asset registers, complaints register, correspondence log, improvements to common property.
