The Client:
Spacetek?IT delivers top-notch Voice and Data services, encompassing efficient?communication?systems, data management, and reliable network related services in Australia. The company is seeking a Project Administrator to join their team in Mildura, VIC.
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The Role & Responsibility:
The role on hire is for a full time Project Administrator at an annual salary set between $70,000 to $80,000, depending on experience plus superannuation.
Provide administrative support for coordinating Voice and Data projects, ensuring seamless execution from start to finish
Assist the team with administrative and coordination tasks to ensure projects adhere to scope, schedule, and budget requirements, while effectively managing risks and resolving issues
Collect and analyze data related to projects and services, and report on progress and outcomes to stakeholders
Coordinate activities among various teams to ensure alignment with project goals and timelines
Manage the negotiation, review, and oversight of contracts related to Voice and Data services
Ensure compliance with contractual obligations, industry standards, and relevant local, state, and federal regulations
Obtain necessary permits and approvals for project execution
Facilitate communication among project stakeholders, including internal teams, external vendors, regulatory bodies, and community members
Monitor and manage project budgets, including expense tracking, cost forecasting, and financial reporting
Implement and oversee quality assurance processes for Voice and Data service installations
Ensure projects meet industry standards and specifications
Maintain accurate project documentation, including contracts, progress reports, and technical specifications
Generate regular status reports on project milestones and address any issues that arise
Manage the project documentation system, ensuring records are filed and accessible in compliance with policies and procedures
Serve as the primary contact during contract and program negotiations, engaging stakeholders in decisions involving legal, regulatory, and cost considerations
Maintain records and files for all project-related correspondence and documentation
Ensure contracts and proposals are accurately entered into organizational databases and securely maintained
Coordinate project meetings, including scheduling, preparing agendas, and taking minutes
Oversee the maintenance of project file directories and document management processes
Support continuous improvement initiatives and assist with urgent and complex matters as needed
The Requirements:
Relevant Degree in Business Management or a related field - Atleast a diploma or higher, IT Background preferred
Minimum of 4 years’ experience in a similar administrative or project coordination role - 2 years experience
At least 4 years’ experience managing contracts and agreements related to Voice and Data projects – the applicant does not have experience related to Voice and Data - but worked as a Project manager in a Construction business, so we want to focus on Project Manager experience but not on the Voic and date industry
Minimum of 4 years’ commercial experience in project administration, particularly within technology or IT infrastructure projects – we can skips this
Proficiency in project management tools and software such as Microsoft Project, Jira, or other relevant platforms
Strong financial acumen for budget development, monitoring, and reporting
Ability to analyse project costs and financial implications
Excellent organizational, time management, and delivery skills
Proven negotiation skills
Proven ability to follow instruction, perform under pressure and meet deadlines
Demonstrated ability to successfully undertake duties and achieve agreed objectives within a team environment as well as independently applying own initiative
Demonstrate ability to make decisions and act with initiative to identify and resolve problems
Spacetek?IT delivers top-notch Voice and Data services, encompassing efficient?communication?systems, data management, and reliable network related services in Australia. The company is seeking a Project Administrator to join their team in Mildura, VIC.
??
The Role & Responsibility:
The role on hire is for a full time Project Administrator at an annual salary set between $70,000 to $80,000, depending on experience plus superannuation.
Provide administrative support for coordinating Voice and Data projects, ensuring seamless execution from start to finish
Assist the team with administrative and coordination tasks to ensure projects adhere to scope, schedule, and budget requirements, while effectively managing risks and resolving issues
Collect and analyze data related to projects and services, and report on progress and outcomes to stakeholders
Coordinate activities among various teams to ensure alignment with project goals and timelines
Manage the negotiation, review, and oversight of contracts related to Voice and Data services
Ensure compliance with contractual obligations, industry standards, and relevant local, state, and federal regulations
Obtain necessary permits and approvals for project execution
Facilitate communication among project stakeholders, including internal teams, external vendors, regulatory bodies, and community members
Monitor and manage project budgets, including expense tracking, cost forecasting, and financial reporting
Implement and oversee quality assurance processes for Voice and Data service installations
Ensure projects meet industry standards and specifications
Maintain accurate project documentation, including contracts, progress reports, and technical specifications
Generate regular status reports on project milestones and address any issues that arise
Manage the project documentation system, ensuring records are filed and accessible in compliance with policies and procedures
Serve as the primary contact during contract and program negotiations, engaging stakeholders in decisions involving legal, regulatory, and cost considerations
Maintain records and files for all project-related correspondence and documentation
Ensure contracts and proposals are accurately entered into organizational databases and securely maintained
Coordinate project meetings, including scheduling, preparing agendas, and taking minutes
Oversee the maintenance of project file directories and document management processes
Support continuous improvement initiatives and assist with urgent and complex matters as needed
The Requirements:
Relevant Degree in Business Management or a related field - Atleast a diploma or higher, IT Background preferred
Minimum of 4 years’ experience in a similar administrative or project coordination role - 2 years experience
At least 4 years’ experience managing contracts and agreements related to Voice and Data projects – the applicant does not have experience related to Voice and Data - but worked as a Project manager in a Construction business, so we want to focus on Project Manager experience but not on the Voic and date industry
Minimum of 4 years’ commercial experience in project administration, particularly within technology or IT infrastructure projects – we can skips this
Proficiency in project management tools and software such as Microsoft Project, Jira, or other relevant platforms
Strong financial acumen for budget development, monitoring, and reporting
Ability to analyse project costs and financial implications
Excellent organizational, time management, and delivery skills
Proven negotiation skills
Proven ability to follow instruction, perform under pressure and meet deadlines
Demonstrated ability to successfully undertake duties and achieve agreed objectives within a team environment as well as independently applying own initiative
Demonstrate ability to make decisions and act with initiative to identify and resolve problems
