The Client:
Create Building Solutions, established in 2016, is a leading provider of high-quality natural stone fit outs. Known for innovative project management and superior finishes, the company excels in both commercial and residential projects. Their skilled team and commitment to top-tier suppliers ensure efficient and competent execution of each project.
To keep up with their workload, the company is seeking a Project Administrator to join their team in Sefton, NSW.
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The Role& Responsibility:
The ideal candidate will be responsible for the effective and efficient administration support and coordination of commercial and residential projects within the proposed deadlines, in order for it to be delivered on time and to budget.
The role on hire is for a full time Project Administrator at an annual salary of $75,000 - $80,000 plus superannuation.
Provide administrative support for coordinating commercial and residential projects as well as natural stone fit out projects
Assist the team with administrative and coordination tasks to ensure projects meet scope, schedule, and budget requirements, while managing risks and issues effectively
Collect and analyse data related to services and projects, and report on their progress and outcomes
Coordinate activities among various teams to align with project goals and timelines
Manage the negotiation, review, and oversight of contracts related to commercial and residential projects as well as natural stone projects
Ensure compliance with contractual obligations and industry standards
Stay updated on and ensure adherence to local, state, and federal regulations relevant to projects
Obtain necessary permits and approvals for project execution
Facilitate communication among project stakeholders, including internal teams, external vendors, regulatory bodies, and community members
Monitor and manage project budgets, including expense tracking, cost forecasting, and financial reporting to stakeholders
Implement and oversee quality assurance processes for commercial and residential projects as well as natural stone installations
Ensure projects meet industry standards and specifications
Maintain accurate project documentation, including contracts, progress reports, and technical specifications
Generate regular status reports on project milestones and address any issues that arise
Manage the project documentation system, ensuring records are filed and accessible in compliance with policies and procedures
Serve as the primary contact during contract and program negotiations, engaging stakeholders in decisions involving legal, regulatory, and cost considerations
Maintain records and files for all project-related correspondence and documentation
Ensure contracts and proposals are accurately entered into organizational databases and securely maintained
Coordinate project meetings, including scheduling, preparing agendas, and taking minutes
Oversee the maintenance of project file directories and document management processes
Support continuous improvement initiatives and assist with urgent and complex matters as needed
The Requirements:
Relevant Degree in Business Management or equivalent
Minimum of 2 years work experience in a similar environment
At least 2 years’ experience in managing contracts and agreements related to building projects
Minimum of 2 years commercial experience inproject administration of commercial and residential building projects
Proficiency in project management tools and software such as Microsoft Project, Jira, or other relevant platforms
Financial acumen for budget development, monitoring, and reporting.
Ability to analyse project costs and financial implications
Sound organisational, time management and delivery skills
A passion for improving the methods necessary to help increase productivity
Excellent written and verbal communication
Proven negotiation skills
Proven ability to follow instruction, perform under pressure and meet deadlines
Demonstrated ability to successfully undertake duties and achieve agreed objectives within a team environment as well as independently applying own initiative
Demonstrate ability to make decisions and act with initiative to identify and resolve problems
Create Building Solutions, established in 2016, is a leading provider of high-quality natural stone fit outs. Known for innovative project management and superior finishes, the company excels in both commercial and residential projects. Their skilled team and commitment to top-tier suppliers ensure efficient and competent execution of each project.
To keep up with their workload, the company is seeking a Project Administrator to join their team in Sefton, NSW.
??
The Role& Responsibility:
The ideal candidate will be responsible for the effective and efficient administration support and coordination of commercial and residential projects within the proposed deadlines, in order for it to be delivered on time and to budget.
The role on hire is for a full time Project Administrator at an annual salary of $75,000 - $80,000 plus superannuation.
Provide administrative support for coordinating commercial and residential projects as well as natural stone fit out projects
Assist the team with administrative and coordination tasks to ensure projects meet scope, schedule, and budget requirements, while managing risks and issues effectively
Collect and analyse data related to services and projects, and report on their progress and outcomes
Coordinate activities among various teams to align with project goals and timelines
Manage the negotiation, review, and oversight of contracts related to commercial and residential projects as well as natural stone projects
Ensure compliance with contractual obligations and industry standards
Stay updated on and ensure adherence to local, state, and federal regulations relevant to projects
Obtain necessary permits and approvals for project execution
Facilitate communication among project stakeholders, including internal teams, external vendors, regulatory bodies, and community members
Monitor and manage project budgets, including expense tracking, cost forecasting, and financial reporting to stakeholders
Implement and oversee quality assurance processes for commercial and residential projects as well as natural stone installations
Ensure projects meet industry standards and specifications
Maintain accurate project documentation, including contracts, progress reports, and technical specifications
Generate regular status reports on project milestones and address any issues that arise
Manage the project documentation system, ensuring records are filed and accessible in compliance with policies and procedures
Serve as the primary contact during contract and program negotiations, engaging stakeholders in decisions involving legal, regulatory, and cost considerations
Maintain records and files for all project-related correspondence and documentation
Ensure contracts and proposals are accurately entered into organizational databases and securely maintained
Coordinate project meetings, including scheduling, preparing agendas, and taking minutes
Oversee the maintenance of project file directories and document management processes
Support continuous improvement initiatives and assist with urgent and complex matters as needed
The Requirements:
Relevant Degree in Business Management or equivalent
Minimum of 2 years work experience in a similar environment
At least 2 years’ experience in managing contracts and agreements related to building projects
Minimum of 2 years commercial experience inproject administration of commercial and residential building projects
Proficiency in project management tools and software such as Microsoft Project, Jira, or other relevant platforms
Financial acumen for budget development, monitoring, and reporting.
Ability to analyse project costs and financial implications
Sound organisational, time management and delivery skills
A passion for improving the methods necessary to help increase productivity
Excellent written and verbal communication
Proven negotiation skills
Proven ability to follow instruction, perform under pressure and meet deadlines
Demonstrated ability to successfully undertake duties and achieve agreed objectives within a team environment as well as independently applying own initiative
Demonstrate ability to make decisions and act with initiative to identify and resolve problems
