PEOPLE & CULTURE ADMINISTRATOR
Publicis Groupe is seeking an entry-level People & Culture Administrator looking for an opportunity to kickstart their professional HR career in the media and advertising industry.
This is an entry-level role perfect for someone who's looking to get exposure to all elements of HR as part of a growing and faced-paced team!
ABOUT US:
Publicis Groupe is a world leader in marketing, communication and digital business transformation, driven through the alchemy of data, creativity, media and technology. Our connected platform of companies and capabilities is more than an operational framework. It’s a cultural model we've built to unite our people in a collaborative way of thinking and working. Publicis Groupe offers its clients seamless access to the expertise of its 80,000+ talents across 100+ countries globally.
In Australia, our powerhouse of marketing capabilities stretches across creative agencies (Saatchi & Saatchi, Leo Burnett, Publicis Worldwide), media agencies (Starcom, Zenith, Spark Foundry), Razorfish, Digitas, Epsilon, Arc, Prodigious, PMX, PR (Herd MSL). We also have Publicis Sapient driving digital business transformation for our clients.
ROLE PURPOSE:
The People and Culture Team is a thriving and award winning team. This role forms part of the P&C Central team and focuses on delivering streamlined, optimal operational processes across Publicis Groupe. It involves working closely with the P&C Central, alongside our agency P&C teams and Centres of Excellence.
It acts as the first point of contact for our employees, providing expert advice and support across the entire employee lifecycle. It also provides support to the agency P&C team on generalist tasks. It reports into the P&C Central Manager and needs attention to the detail and a high orientation around process, documentation & organisation. It supports how we improve and streamline our people processes, whilst gaining exposure to our broader P&C strategy through involvement in ANZ Groupe people platforms and programs.
INTERESTED? LET'S SHARE THE PERKS:
Be a part of the Publicis Groupe family - one of the world’s most progressive and dynamic modern communications businesses enjoying all the perks that come with our network offering:
A comprehensive Wholeself program supporting Physical, Mindful and Financial wellbeing
Extensive Learning & Development opportunities, including more than 15,000 learning programs via our online learning platform Marcel Classes
Our Publicis Liberté flexible working approach and an industry leading parental leave policy with up to 18 weeks paid primary carer leave and generous secondary carer benefits
Work Your World program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year
A culture of open feedback and support to reach your goals through our My Performance Conversation program
Access to our Global AI Platform, Marcel, connecting Publicis Groupe employees with opportunities for advancement and collaboration with our global network
Confidential 24 hour support via our Employee Assistance Programme
KEY DUTIES:
The People & Culture Administrator will be driven by a shared inbox where employee queries are centralised.
Your P&C Central Manager will distribute queries to be attended to, along with ad-hoc requests by the P&C team. You’ll also be assigned a Publicis Groupe P&C project, where you’ll form part of a CREW working on exciting and interesting generalist work.
Employment Relations
Working as part of the P&C Central, attend to employee queries e.g. pay, policy, leave, system access etc.
Escalate any intricate queries to P&C Central Team Leader and/or P&C Advisor as relevant
People Processes
Follow relevant P&C processes to ensure a streamlined approach across all agencies
Craft documents and save employee files for people processes such as Parental leave, Probation period, Salary increases, Promotions etc. - providing to agency P&C teams as required
Onboarding and Offboarding
Own administrative process for new starters including contract generation, employee files, input into relevant systems and platforms and working with Experience and IT teams
Own administrative process for internal transfers across the Groupe locally and globally
Own administrative process for leavers including obtaining resignation letters, advising payroll and ensuring reconciliation between leave and timesheets
Systems, Reporting and General Administration
Assists with the reporting such as; WGEA, CSR, internal audits, industry salary surveys etc.
Provides accurate and timely administration support (including contract generation) to the P&C team
Action relevant tasks as requested by agency P&C team (distributed by P&C Central Manager)
Ensure all necessary databases including Career Settings is updated with 48 hours of any changes
Visa and Immigration
Escalate immigration questions from employees to P&C Central Manager
Support on ad-hoc immigration requests as directed by the P&C Central Manager
P&C Team
Contributes to the culture of the People and Culture team
Provides support on assigned Publicis Groupe projects
Delivers on all necessary timelines
Is proactive on the projects, providing ideas and suggestions
YOUR EXPERIENCE:
A keen interest in working and growing your career in People & Culture
Well-developed computer experience across Microsoft Office Suite e.g. Excel, Office
Experience in a HR/Office Administrator or Data Entry role is advantageous but not required
Experience working with a HRIS is advantageous but not required
Strong written and verbal communication skills with the knowledge of how to handle highly confidential information and treat employee data with discretion
Experience following clear process flows and adopting a streamlined approach to tasks
ABOUT YOU:
Verbal and written communication: You’ll need to interact with a variety of stakeholders across the business therefore clearly expressing yourself is essential.
Learning agility: There is a lot of variety in the work that you’ll need to do. You’ll need to be willing and able to learn to adapt to changes.
Attention to detail: The cost of mistakes in the work you are doing is high, so you’ll need to have attention to detail and thoroughness in completing tasks.
Time management: Lots of the work you do impacts on others, so we need to turn requests around in given timelines. You’ll need to be able to prioritise and oversee your time to ensure you meet the goals required.
Organisation: You love a spreadsheet, flexing your project management experience, being organised and are always looking for ways to streamline, make things easier and less clunky.
If you don’t tick every box in this ad, please don’t rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who share our values of inclusion, collaboration, adaptability, fearlessness, and integrity, rather than ticking boxes – so if this role resonates with you, please apply.
Diversity. Inclusion. Equity. More than just words, these are part of our DNA. At Publicis Groupe we are committed to the inclusion and recognition of all people; regardless of race, age, culture, ability, ethnicity, gender identity or expression, sexual orientation, marital status and religious affiliation. We believe that to deliver the best solutions to our clients, our people need to reflect the diverse communities in which our clients operate in. We value diversity and the skills, knowledge and experience that difference brings to our culture and solutions.
Uniqueness is powerful; without it we wouldn’t be where we are today. So be you – we like it that way.
We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process. If you need any assistance or adjustments, please contact us via [email protected] - your personal information will be kept confidential.
