An exciting opportunity for an experienced professional to support the COO as well as provide administrative management support to their respective leadership teams, located in our Corporate office in Richmond. As an organised and efficient Executive Assistant, your primary responsibility will be in the provision of key deliverables alongside a customer-focused support, ensuring the smooth and efficient delivery to meet key outcomes and overall business objectives.
You will make an impact by:
- Providing exceptional executive support, including diary management for COO, meeting preparation and minute taking, preparing documents and reports for the executive team
- Coordination of small projects and activities including, supporting business case preparation, project and program reporting, business process reviews and improvements
- Influencing and managing key internal and external stakeholders
- Coordinating staff events
- Working collaboratively with other Personal Assistants and Executive Assistants across the Epworth HealthCare Group
To be successful in this role…
You are a multi-tasking, strategic thinker who thrives on the challenges of a busy, fast-paced executive office. You are an experienced administrator or Personal Assistant with a keen eye for detail with a proactive professional approach. A natural communicator, you take a respectful consultative approach where you liaise effectively and sensitively among a diverse group of stakeholders.
You will have:
- Proven experience in a similar role
- Exceptional planning and organisational skills
- Exceptional verbal and written communication skills
- Ability to draft correspondence and edit committee papers
- Ability in supporting committees, including the timely preparation of agendas, minutes, and tracking of actions
- Developed computer skills including a comprehensive knowledge of Microsoft Office365 including Teams, Outlook, Word, Excel and PowerPoint
- Commitment to excellent customer service and continuous improvement
- Strong judgement and discretion
