The Procurement, Contract & Administration Lead will play a pivotal role in the management, monitoring and purchase of goods, materials and services to ensure that the company operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply.
Responsibilities
- Support the organization by serving as the central figure in negotiating and drafting contracts with suppliers for Viva Energy Polymers to procure goods and services.
- Maintain strong stakeholder engagement through transparent communication.
- Ensure cost-effective results while aligning all contracting processes, communications, and negotiations with Viva's values and policies. Producing comprehensive and efficient contracts.
- Collaborate with the Category and operational Management team to create and execute category strategies and conduct significant procurement activities when necessary.
- Offer purchasing assistance to the management team, overseeing the tendering process and preparing RFI/RTP documentation.
- Evaluate vendor proposals and suggest strategies to Viva stakeholders.
- Act as a liaison between the Legal and operational teams to prevent unnecessary delays in contract drafting and ensure alignment with Business timelines.
- Collaborate with Business stakeholders to establish negotiation strategies for contract variations or commercial terms.
- Ensure adequate stock levels to meet Production Requirements and identify potential cost savings. Whilst working closely with the maintenance Team to procure Service Providers and equipment as needed.
- Coordinate with the Project Team to generate RFQs, Tenders, or purchase orders to meet Project Requirements, assisting with vendor discussions and onboarding.
- Support each Manager and Team Leader with Cost Control and conduct Monthly Cost Review meetings to analyze spending against Plan, providing assistance in reallocating costs to correct GL codes.
