The Accounts Payable Officer is responsible for efficiently managing the processing of payments and financial transactions related to suppliers, ensuring timely and accurate disbursement of funds. The role involves various tasks including invoice verification, coding, payment processing, reconciliation, and maintaining effective communication with vendors and internal stakeholders.
Key Responsibilities:
- Invoice Processing
- Check the accuracy of invoices received from suppliers.
- Input and code invoices to the appropriate cost centres.
- Process invoices efficiently and accurately.
- Purchase Order Matching
- Match invoices with corresponding purchase orders, if applicable.
- Payment Approval Workflow
- Send invoices to the relevant Manager for payment approval.
- Schedule pay runs based on standard company payment terms.
- Vendor Database Management:
- Update and maintain the vendor database in a timely manner, ensuring accurate and up-to-date information.
- Reconciliations
- Perform reconciliations, including supplier statement reconciliations and credit card reconciliations.
- Support month-end processes by providing necessary documentation for journal entries.
- Reporting
- Generate reports on accounts, Payables and other ad hoc reporting as required.
- Analyse and present financial data to support decision-making processes.
