Purpose of your role
This role is an integral source of support for the Group Financial Controller in ensuring accurate and timely processing of vendor invoices, payments, and reconciliations. You will be responsible for leading a global AP team, with employees in multiple regions, and overseeing the accounts payable function across multiple entities and regions. You will work closely with the team to provide guidance and support to ensure invoices are approved, processed, and paid accurately within payment terms, along with completion of accurate and timely reconciliations and vendor subledger maintenance.
What you do
- Oversight of end-to-end accounts payable function, working closely with the accounts payable officer, accounts payable senior analyst and accounts payable analyst to provide support and guidance to ensure vendor details and transactions are maintained accurately in the Accounts Payable Platform (Concur) and Microsoft Dynamics 365 accounts payable module.
- Ensure vendor payments are approved, paid, and reconciled in a timely manner and internal and external vendor payment queries are addressed and resolved.
- Undertake ‘Accounting Review’ of invoices that are approved in Concur, to ensure the transaction reflects the invoice and appropriate accounting ahead of approval to post to the general ledger.
- Monthly review of accounts payable subledger and related suspense account balances, to confirm appropriate support, and follow up of any unreconciled balances.
- Continuously review and enhance accounts payable processes, leveraging automation and technology to streamline workflows and improve efficiency. Generate regular reports and analysis on accounts payable metrics, such as invoice processing time, payment accuracy, and vendor performance. Provide insights and recommendations to management based on the analysis.
- Stay updated on changes in global accounting standards and regulations related to accounts payable. Implement controls to mitigate fraud and other risks in the accounts payable function.
- Oversight of the financial controls and financial accounting associated with the corporate card program and the 3rd party commissions.
- Provide support for accounts payable related audit requests in a timely manner.
- Lead and develop the team, providing guidance, training, and performance feedback. Foster a collaborative and high-performing work environment. Manage workload distribution and prioritise tasks to meet deadlines and ensure accuracy.
