Talent Acquisition Coordinator
As a member of our internal recruiting team, you will contribute to the planning and implementation of the annual Publicis Groupe talent acquisition strategy to drive growth across ANZ.
This will also assist our global mission of having the right talent on the right work at the right time across Publicis Groupe. New technology, tools and processes are being introduced all the time to enable this. At Publicis Groupe we prioritise internal employees when resource is needed. This enables our people with more career opportunities within the company. At the same time, we must continue to attract first-class talent in the industry to keep our talent pipeline healthy and influence growth.
The Talent Acquisition Coordinator in our team takes accountability for handling the technology, tools and processes that enable our team to deliver the talent acquisition strategy as efficiently as possible. In addition to this the Talent Acquisition Coordinator recruits for coordinator level and other junior roles.
Our team takes an empathetic, transparent, and ethical approach. We are driven to be knowledgeable partners to our candidates (internal and external) and hiring managers. We are passionate about building diverse teams, collaborative in critical thinking and we act with high resourcefulness and tenacity in testing scenarios. We are proud Publics Groupe talent brand ambassadors.
The Opportunity
Help us adopt technology, tools and processes that will improve our efficiency, create more opportunities for our people and attract the finest talent the market has to offer.
Brief Overview of Key Accountabilities:
Tools & Processes
- Applicant Tracking System (ATS)
- Become our ATS (applicant tracking system) superuser – stay up to date with tech upgrades and help the team adapt to them.
- Take care of ATS users, access settings and provide training to new starters
- Monitor usage standards: ensure the technology is used correctly, consistently and the data is clean
- Open approved roles on ATS, publish and unpublish jobs
- Reporting
- Become a reporting super user, ensure that the team has access and provide training to new starters
- Work with the talent operations team to ensure that the reporting systems are working optimally.
- Monitor the systems to ensure that all data is up to date and clean for reporting processes.
- Generate ad hoc reports as requested.
Labour Market Testing
- Ensure that we meet all LMT requirements on a monthly basis – request job ads, publish and supply records
- Work with P&C to adapt processes to meet any new compliance requirements and ensure that the timing of the LMT process assists all other related processes
- Internal Resourcing
Be the first point of contact for internal teams with requests.
Ensure that confirmed hires are uploaded on Jira, an ICA is generated and signed.
Talent Acquisition
- Candidate sourcing
- Create marketing materials to help the TA team source candidate e.g., tiles for social media posts etc.
- Create marketing materials to promote the employee referral program – reply to referral fee policy enquiries
- Help build talent pool as requested by proactively sourcing talent using tools such as LinkedIn Recruiter
- Recruitment
- Take care of the end-to-end recruitment process for entry level/graduate and other junior level roles.
- Ensure that candidate notes are captured, and the full life cycle of an open role is managed through our ATS
- Take care of the recruitment process to deliver an exceptional candidate experience and improve the attractiveness of Publicis Groupe and its individual brands as employers.
- Effectively manage hiring managers and guide them through the recruitment process.
General Admin
- Help with general admin like presentations, updating team templates and reference checking.
What makes you the perfect person for our role?
- Great communication skills and the ability to navigate multiple stakeholders.
- Adaptability and agility
- Your ability to embrace and utilize new tools and technology to our advantage
- Being able to multitask and work in a fast-paced environment
- Strong process management and optimisation skills
- A passionate people person with exceptional interpersonal skills and the aptitude to engage and influence others.
Behaviours
- Highly motivated
- Personable and able to form fast/strong relationships
- Resourceful and tenacious
- Solutions focused
- Results and actions oriented
- Resilient and adaptable
- Collaborative
Experience and Critical skills
- Able to work without direct guidance and in a team
- Detail-oriented with strong organisational and logical skills
- Strategic thinking and ability to operationalise strategies to produce results
- Strong consultative, influencing and negotiation skills
- Effective project planning skills, including the ability to organize, prioritise and control job accountabilities
What we’ll offer you:
Be a part of one of the world’s most progressive and dynamic modern communications businesses enjoying all the perks that come with our network offering:
- Taking time out – enjoy your Birthday off, additional 5 days leave after 2 years’ service, inclusive leave policies such as Fertility Treatment, Menopause, Flexible Public Holidays, Gender Affirmation and Parental leave.
- Work Your World – our program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year.
- Diversity and Inclusion – we care about people showing up as their authentic self. Get involved in one of our Employee Resource Groups to contribute beyond your day to day.
- Wholeself – free access to Sonder, flu vaccinations and regular seminars and events helping your physical, mental, and financial wellbeing.
- Grow & develop – enjoy extensive L&D opportunities through our online learning platform, Marcel, a Next Gen board, regular internal sessions, Buddy Up (our mentor program), paid study days and access to the MFA and ACA for industry learnings.
- Celebrate – we’re big on celebrating and shouting out about great work. We’ve got informal and regular formal awards, anniversary celebrations and referral bonuses.
- Work, your way – our Publicis Liberté flexible working approach means we value your contribution, not where you’re based.
At Publicis Groupe we believe that our people are our greatest asset. Our people are chosen for their personalities, their ethics and professional qualities without any exclusion, preferential treatment, or discrimination. We are proud to be an equal opportunities employer and do not discriminate by reason of age, gender, gender identity, race, sexual orientation, nationality, religion or disability or any other difference. We encourage applications from all individuals and will provide appropriate assistance for candidates with disabilities or special needs throughout the recruitment process upon request.
