PKG Lawyers Pty Ltd trading as G & A Legal are looking for an experienced Records Manager for an immediate start. This position is a full-time ongoing position, working 38 hours per week based in Woolgoolga, NSW.
Remuneration: $70,000 plus Superannuation
The Records Manager will be responsible for the following duties:
· Establish and oversee efficient records management systems, ensuring proper organisation, classification, and accessibility of legal documents, in compliance with industry standards and regulations.
· Provide information retrieval services to support legal professionals in accessing relevant documents and records as needed for cases, research, or client inquiries.
· Manage the safekeeping of critical and confidential documents, such as wills, trust deeds, and other legal instruments, ensuring their security and accessibility when required.
· Safeguard and organise client files and legal documents, guaranteeing their accurate cataloguing and retrieval for ongoing legal matters and client service.
· Oversee the systematic archiving of completed cases and files in a secure and organised manner, preserving historical records and enabling easy retrieval if necessary for future reference.
· Disposal of Records after 7-year Period: Ensure compliance with legal and regulatory requirements regarding the retention and disposal of records. Implement a systematic process for the secure and timely disposal of records that have met the designated retention period.
· Stay informed about relevant laws and regulations pertaining to records management in the legal field, and maintain meticulous records of all actions taken, including disposal, to demonstrate compliance when necessary.
· Provide training and guidance to legal staff on proper records management practices, emphasising the importance of document security, accessibility, and compliance with record-keeping policies.
· Regularly audit and review the records management systems to identify and rectify any discrepancies, ensuring the accuracy and completeness of the records.
· Digital Records Management: Embrace modern records management technologies, including electronic document management systems, to enhance the efficiency of record-keeping and retrieval processes while maintaining the highest standards of data security and compliance.
· Disaster Recovery Planning: Develop and maintain disaster recovery plans to safeguard critical legal records in the event of emergencies, such as fires, floods, or data breaches.
· Vendor Management: Oversee relationships with external vendors and service providers involved in records storage and management, ensuring that services meet the firm's standards and contractual agreements.
For this position it is expected that you would possess the following qualifications/work experience:
Bachelor’s degree and at least 2 years of relevant experience in administration and/or legal environment
If you are interested in applying, please forward your Resume to [email protected]
Remuneration: $70,000 plus Superannuation
The Records Manager will be responsible for the following duties:
· Establish and oversee efficient records management systems, ensuring proper organisation, classification, and accessibility of legal documents, in compliance with industry standards and regulations.
· Provide information retrieval services to support legal professionals in accessing relevant documents and records as needed for cases, research, or client inquiries.
· Manage the safekeeping of critical and confidential documents, such as wills, trust deeds, and other legal instruments, ensuring their security and accessibility when required.
· Safeguard and organise client files and legal documents, guaranteeing their accurate cataloguing and retrieval for ongoing legal matters and client service.
· Oversee the systematic archiving of completed cases and files in a secure and organised manner, preserving historical records and enabling easy retrieval if necessary for future reference.
· Disposal of Records after 7-year Period: Ensure compliance with legal and regulatory requirements regarding the retention and disposal of records. Implement a systematic process for the secure and timely disposal of records that have met the designated retention period.
· Stay informed about relevant laws and regulations pertaining to records management in the legal field, and maintain meticulous records of all actions taken, including disposal, to demonstrate compliance when necessary.
· Provide training and guidance to legal staff on proper records management practices, emphasising the importance of document security, accessibility, and compliance with record-keeping policies.
· Regularly audit and review the records management systems to identify and rectify any discrepancies, ensuring the accuracy and completeness of the records.
· Digital Records Management: Embrace modern records management technologies, including electronic document management systems, to enhance the efficiency of record-keeping and retrieval processes while maintaining the highest standards of data security and compliance.
· Disaster Recovery Planning: Develop and maintain disaster recovery plans to safeguard critical legal records in the event of emergencies, such as fires, floods, or data breaches.
· Vendor Management: Oversee relationships with external vendors and service providers involved in records storage and management, ensuring that services meet the firm's standards and contractual agreements.
For this position it is expected that you would possess the following qualifications/work experience:
Bachelor’s degree and at least 2 years of relevant experience in administration and/or legal environment
If you are interested in applying, please forward your Resume to [email protected]
