We are looking for a Bid Manager to join our passionate Business Development Team for a 3-month contract with the possibility to extend.
The Bid Manager role supports the Work Winning Manager in the development and preparation of responses for tenders, proposals and EOIs and managing end-to end Bid management processes. This includes coordination of bid responses, project management of response requirements including stakeholder engagement and the project schedule.
This role is an integral part of the Business Development Team and is responsible for coordination and distribution of documentation in Tenders, ensuring stakeholders have the information required throughout the Bid Process whilst producing quality written responses and compliant bids within the deadline.
You will be responsible for actively managing the tender process for all bids, adding value and effective support to the sales team by leading all day to day bid activity, ensuring bid framework procedures and governance are followed to deliver a compliant, compelling bid, on time and ensuring bid documentation is of a high standard, is clear, appropriate to the project, and communicates the agreed win strategies and win themes.
Key accountabilities include:
- Create, publish and submit tender response documents in accordance with agreed timetables, collaborating where needed with all key SME’s and Stakeholders
- All client requirements including the bid submission are responded to within the required timeframes
- Maintain clear and regular communication with all stakeholders and close liaison with subject matter experts, making sure they are briefed early and understand bid requirements/expectations
- Ensuring the defined bid framework tools and processes are followed by all bid team members throughout the bid
- Bid submissions are compliant with client requirements and are compelling, clearly articulating winning strategies, win themes and the Sodexo solution.
- Bids are well planned with responsibilities, expectations and timescales made clear to all stakeholders
Qualifications
Skills and Experience
- Minimum of 2 years’ experience in managing bid processes
- Able to demonstrate the necessary personality and leadership skills to guide a diverse team successfully through the bid process.
- Able to build relationships with both internal departments and client representatives, and comfortable working at CEO/MD/Director level
- Proven ability to work under pressure to plan and deliver compliant, professionally produced proposals within client-defined timeframes and to manage multi-workstream opportunities with many contributors.
- Awareness of market trends, particularly within the FM sector
- Strong evaluation skills to respond effectively to client requests
- Strong creative writing skills and ability to translate technical information into a clearly articulated and persuasive writing and craft a clear communicative message.
- Able to research, author, edit and challenge content
- Intermediate to Advanced MS Word, PowerPoint and Excel skills and proficiency in MS Office
- A working knowledge of InDesign and Adobe Illustrator would be desirable.
- Experience in using SharePoint to support bid management processes and document management
- Knowledge and experience of bid management methodology and project management
- Excellent attention to detail
- Excellent time management/prioritisation skills and the ability to work within deadlines.
- Self-confident, diplomatic but firm under pressure
- Proven and demonstrable Project management and coordination skills.
- A flexible approach to the working week to accommodate the peaks and troughs of the bid lifecycle
- Self-Motivated to work within a high performing team environment.
