We have a great opportunity full-time permanent opportunity for an experienced and confident Executive Assistant to provide a high level of support to the Executive General Manager, Strategy & ESG in their day-to-day activities and ensuring the smooth operation of NRMA’s Strategy team. The role requires exceptional administrative skills, excellent communication abilities and a keen eye for detail. You will have the opportunity to work closely with the Executive General Manager (“EGM”) and their leadership team, contributing to the strategic and operational success of the NRMA.
The role requires attendance primarily at our Sydney CBD office however there will be times where you will need to attend our Sydney Olympic Park office as agreed and required for the role, with some flexibility to work from home.
Your key responsibilities will include, but not limited to:
- Manage the EGM’s calendar, schedule appointments, and coordinate meetings, both internally and externally
- Arrange travel logistics, accommodation, and prepare itineraries for the EGM’s work related travel
- Organise and prioritise incoming correspondence, including emails, letter and phone calls, ensuring timely responses
- Prepare and edit documents, presentations, and reports on behalf of the EGM, maintaining a high level of accuracy and confidentiality
- Coordinate and oversee special project, initiatives, and events as assigned by the EGM
- Draft and disseminate internal communications, announcement and memos on behalf of the EGM
- Manage and respond to inquiries addressed to the EGM, redirecting them as appropriate and providing necessary information
- Assist in preparing presentations and speeches for the EGM at conferences, meetings and events
- Collect, compile and analyse data to support decision making processes and provide regular reports to the EGM
- Research and gather relevant information for the EGM’s meetings, presentations and projects
- Build and maintain effective working relationships with key internal/external stakeholders, including executives, senior leaders and team members, maintaining positive and professional relationships
- Coordinate and schedule team meetings, workshops and other internal events for the Strategy team
- Collaborate with other executive assistants and administrative professionals to ensure smooth cross functional operations
- Maintain an organised filing system for documents, records and confidential information.
About You
- Must have proven experiences as an executive or personal assistant, supporting C-level executives in a medium-large professional organisation
- Knowledge of company strategy practices, processes and terminology is desirable
- Proficiency in using productivity tools such as MS Office Suite and calendar management systems
- Excellent written and verbal communication skills, with exceptional attention to detail
- Ability to handle sensitive and confidential information with discretion
- Outstanding organisational and time management skills, with the ability to prioritise and multitask effectively
- Strong problem solving abilities and the capacity to make information decisions independently
- A proactive and resourceful mindset with the ability to anticipate needs and take initiative
- Confident and approachable demeanour, with excellent interpersonal skills.
Amazing Benefits are Yours!
To ensure our employees feel valued, empowered and celebrated we provide a range of employee benefits including:
- “ME'” day - one extra day of paid leave per year, called a ME Day, to use at any time during the calendar year
- Discounts on all NRMA insurances, group products and free roadside assistance
- Accommodation discounts and VIP extras at our Award winning Tasmanian Lodges, Hotels and NRMA Holiday Parks
- Access to exclusive member marketplace benefits - including discounts on fuel, movie tickets, attractions & experiences, cafes & restaurants and many more
- Market leading 18 weeks paid primary and 4 weeks paid secondary parental leave entitlements
- My Thanks reward and recognition program for great contributions to the team
Why the NRMA?
- We made the 2022 AFR Boss Best Places to Work List
- Recognised by the Workplace Gender Equality Agency as an Employer of Choice for Gender Equality
- Certified as a Family Inclusive Workplace
- Awarded 2022 Australian Workplace Equality Index (AWEI) Bronze Employer & 2022 AWEI Most Improved Employer
Successful applicants will be required to complete pre-employment checks.
At the NRMA inclusion and diversity are part of our DNA. Together, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices of our employees. It fuels our innovation, promotes flexible ways of working and connects us closer to our members and the communities we serve.
Our Talent Acquisition Team and Hiring Leaders kindly request no unsolicited resumes or approaches from Recruitment Agencies. The NRMA is not responsible for any fees related to unsolicited resumes.
