Do you have a keen eye for detail, strong organizational skills, and a desire to learn?

We are seeking a motivated and enthusiastic individual to join our growing team as an Entry-Level Business Administration Assistant. In this role, you will play a vital role in supporting our daily operations by providing a variety of administrative and clerical tasks.

Responsibilities:

-Provide administrative support to staff, including scheduling meetings, managing calendars, and handling travel arrangements.
-Assist with data entry, filing, and maintaining accurate records.
-Prepare presentations and reports as needed.
-Answer phones and emails professionally, managing incoming inquiries and directing them to the appropriate personnel.
-Manage office supplies and equipment.
-Perform other administrative duties as assigned.

Qualifications:

-Strong computer skills, proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
-Excellent communication and interpersonal skills, with the ability to build rapport with colleagues and clients.
-Attention to detail and ability to prioritize tasks effectively.
-Ability to work independently and as part of a team.
-Eager to learn and adapt to new challenges.

Benefits:

-Opportunity to gain valuable experience in a fast-paced business environment.
-Learn from experienced professionals and develop your business administration skills.
-Be part of a supportive and collaborative team.
-Competitive salary and benefits package (to be discussed based on qualifications and experience).

If you are a highly organized and detail-oriented individual with a passion for learning and a desire to contribute to a dynamic team, we encourage you to apply!

To Apply:

Please submit your resume and cover letter

Be part of sharing special places and shaping lasting memories with Australia’s leading experiential tourism business. 

About Us 

Proudly part of the Hornblower Group, Journey Beyond is a national business focused on bringing Australia’s most unique and iconic experiences to life. Our aim is to take guests beyond, to ignite their imagination and to transform the amazing into the breath-taking. 

Our suite of iconic tourism brands stretches across Australia’s beautiful coastline and deep into the heart of our continent’s rich landscape. We own and operate Journey Beyond Rail Expeditions (The Ghan, Indian Pacific, Great Southern and The Overland), Rottnest Express, Cruise Whitsundays, Darwin Harbour Cruises, Sal Salis Ningaloo Reef, Outback Spirit, Melbourne Skydeck, Eureka 89, Journey Beyond Cruise Sydney and Horizontal Falls Seaplane Adventures. 

Outback Spirit Tours offers a range of unique adventure tours, desert safaris and luxury short stays across our beautiful country. Our adventures capture the very essence of Australia, from the rugged red cliffs of the Kimberley to the unspoiled natural wonder of Tasmania, we bring iconic experiences to life. We operate 9 lodges in some of the most remote, inaccessible and beautiful locations. Our team of guides, drivers, camp and operations staff are passionate about the outdoors and take pride in bringing our guests on the adventure of a lifetime.

As an Administration Assistant with Outback Spirit Tours you will have the opportunity to work in a fast-paced and diverse environment. You will provide daily administrative support to ensure efficient day-to-day operations. Your attention to detail and excellent organisational skills will be paramount in your success in this role.

Responsibilities

• Provide general administrative support such as answering phone calls, and responding to emails
• Assist with freight when required
• Coordination of flights and arranging travel as required
• Coordinate the supply of parts to our lodges
• Assist with maintenance requests and coordinate logistics of contractors/supplies
• Maintain and update company databases, registers and files, ensuring accuracy
• Assist with the implementation of the preventative maintenance programs for lodge assets
• Implement contractual sub-contractor agreements
• Ordering of various items for the lodges such as fuel and equipment
• Prepare and distribute documents, monthly reports, and presentations as required
• Review and document standard operating procedures
• Contribute to the improvement of administrative processes and procedures to enhance efficiency and productivity

• Minimum of 2 years of experience in an administrative role
• Demonstrated experience using computer based Maintenance Management Systems such as MEX
• Working knowledge of maintenance and asset management practices
• Knowledge and ability to implement WHS risk procedures into online applications such as PROTECHT
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with diverse teams and individuals
• Strong organisational skills, with the ability to prioritize tasks and meet deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Attention to detail and a high level of accuracy in all work
• Flexibility and adaptability in a fast-paced and changing environment
• A positive attitude and a strong desire to contribute to a team

This is an amazing opportunity to work within an administrative capacity for a growing tourism business.

• Generous Travel discounts across the Journey Beyond Group;
• Study assistance Policy;
• Private Health discounts;
• Employee Assistance program;
• Discounts on Journey Beyond merchandise.

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