Newhaul is seeking a versatile and multi-skilled IT professional to take on the newly established role of Senior Technology Officer – Data and Reporting. In this pivotal role, your input will be crucial in identifying opportunities for improvements and tailoring solutions to align with the evolving needs of our expanding business. The position calls for proficiency in data reporting and analysis, paired with a keen interest in a broad spectrum of technical skills to handle various IT projects, provide user support, and contribute to the implementation and management of our IT systems and services.

We are actively seeking candidates who prioritise continuous improvement and can seamlessly navigate through emerging technologies. We're in search of an individual aspiring to excel as an exceptional IT all-rounder, relishing the opportunity to become the subject matter expert (SME) across various systems and platforms. The ideal candidate should demonstrate creative problem-solving skills, a readiness to adapt to new technology and software, and, above all, the right attitude – a commitment to being a versatile and adaptable professional keen on growing alongside the evolving needs of the company.

Key Responsibilities:  

• Developing KPIs, tools, and dashboards to enhance business processes, increase productivity, and ensure the consistency, reliability, scalability, and quality of standard reports.
• Identifying data sources and gathering relevant data from various internal and external sources.
• Cleaning, validating, and preprocessing data to ensure accuracy and consistency, addressing any data quality issues.
• Identifying trends, patterns, and correlations within the data, offering insights that support decision-making processes from complex data.
• Developing and maintaining databases, and data systems – reorganising data in a readable format.
• Preparing reports for stakeholders, enabling them to take important decisions based on various facts and trends.
• Collaborating with cross-functional teams to prioritise and address business needs, ensuring that data insights contribute cohesively to the organisational strategy.
• Acting as the primary ICT support contact for internal stakeholders, guiding them in the effective utilisation of our various systems and platforms.
• Seamlessly adapt to new technologies and become the subject matter expert (SME) in various systems and platforms, ensuring a high level of proficiency and efficiency in their utilisation.
• Display a continuous improvement focus by systematically identifying opportunities for enhancements and customising solutions to align with our business requirements, contributing to ongoing efficiency and effectiveness improvements.

The role is adaptable, and we're open to candidates with some, not all, of the desired skills and experience, what matters most is the right mindset and the drive to take charge and shape your own path.

Total Fitouts Parramatta and Surry Hills (TFO) is a reputable fit-out company that specialise in the commercial, retail and hospitality space. No day or client is the same, making it a challenging yet exceptional place to work. TFO have the approach to exceed all client expectations and strive by doing their absolute best when it comes to procurement and delivery.

Our team are currently recruiting for a hybrid role of Contracts Asministrator & Project Coordinator. The role will be responsible for providing support to the projects team on a range of projects including providing support in managing variations, client concerns/questions and procurement. The role will be responsible for ensuring strong attention to detail as well as ensuring we meet key contractual and legislative requirements.

Responsibilities

• Review and understand project contracts, specifications, and drawings.
• Coordinate contract requirements with project managers and subcontractors.
• Prepare and manage subcontracts, change orders, and requests for information.
• Support the project manager in monitor project schedules, budgets, and cost controls.
• Collaborate with the project team to resolve any contract-related issues.
• Maintain accurate contract documentation and ensure adherence to contractual obligations.
• Assist in negotiating and resolving claims and disputes with clients and subcontractors.
• Conduct regular site visits to monitor and assess project progress and quality.

• Bachelor's degree in Construction Management or a related field.
• Proven experience as a Contract Administrator in the construction industry.
• Familiarity with construction contracts, legal terminology, and contract law.
• Strong attention to detail and ability to analyse complex information.
• Excellent organizational, communication, and negotiation skills.
• Proficient in project management software (Monday) and google office suite.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Knowledge of commercial fitout regulations and building codes is a plus.

About the Role

The Administration Officer is a newly created position that will report to the Head of Operations (HoO). This position will be responsible for managing the office facilities and co-owners’ management including strata committee commitments and responsibilities. The Administration Officer will provide general administration support for the Head of Operations, CEO and other members of the team as required. The Administration Officer will support the HoO with compliance including providing HR administrative support and some basic IT support including but not limited to new employee set up.

 This is a fast paced and diverse role that requires energy, initiative, service, relationship management, stakeholder management, pro-active organisational and problem-solving skills. The successful candidate will bring medium level administration experience and will be based on site in our Sydney CBD office, with hybrid options on arrangement.

About the Business Services Department

Business Services is responsible for the efficient and effective operations and operational performance of the Agency, including development, delivery, evaluation and reporting of strategic and operational planning and policy development across Human Resources, Administration, Property Management, Finance, Information Technology, Compliance, Governance, Finance Reporting and Risk Management. The team works closely with other Departments and partners to enhance a culture of collaboration, creativity, and trustworthiness.  We provide processes, tools, advice, and support to other Departments to operate as effectively and efficiently as possible and identify opportunities and implement solutions for continuous improvement.

About Act for Peace

 We believe all people are created equal, and we should love our neighbours as ourselves. Yet, right now, we’re living in a world of ‘us’ and ‘them’. Divisions are deepening, conflicts are escalating, and climate inaction is placing lives in peril.

 It means every day, more of us around the world are forced from our homes by violent conflict and disaster.

 For more than 70 years, Act for Peace has brought people together to respond to this injustice. Meeting urgent needs, advocating for change and backing displaced people to reclaim control of their lives.

 Founded by the Australian churches, we are a diverse collection of people united by a powerful conviction: to create a just and peaceful society, we must work together. It’s both the right thing to do, and the only thing that will work.

 That’s why we work in solidarity with long-term local partners; and collaborate with local, regional and global networks, academics, governments and the UN; to ensure people uprooted by conflict and disaster have a safe place to belong.

 OUR VISION
A world where everyone belongs.

 OUR PURPOSE
To create, together, a world where people uprooted by conflict and disaster have a safe place to belong.

For more information about Act for Peace, including our strategic framework, principles and policies, please visit our website www.actforpeace.org.au

Essential

• 3+ years’ experience in a similar administrative role

• Strong administrative, planning and organisation skills, with attention to detail, ability to problem solve and juggle competing priorities.

• Possess high level skills in Microsoft products (Word, Excel, PowerPoint, Outlook, SharePoint) and other software programs for task management and coordination.

• Proven ability to work effectively in a team environment and apply initiative.

• Ability to communicate effectively in external stakeholder settings.

• Strong interpersonal skills with a high level of professionalism – face to face, over the phone and through correspondence

• Demonstrated experience in maintaining confidentiality and sensitive information.

Desirable

• Experience in NGO sector

Other

• Eligibility to work in Australia.
• Commitment to living the values of Act for Peace
• Commitment to abide by the principles, policies, and codes of conduct of Act for Peace
• Occasional work outside standard business hours may be required (reasonably)
• Ability to thrive in a diverse, multicultural, and multi-talented workplace.

Full details including selection criteria can be found in the information pack which can be found HERE.

Applicants with a background of forced displacement are encouraged to apply.

Act for Peace takes the prevention of fraud, sexual misconduct and harassment, and the protection of children seriously.

• Employment is conditional upon the outcome of an Australian Police Background check, as well as an equivalent police background check for any country in which the applicant has lived for more than 12 months during the last five years and for each country of citizenship. A working with children check may also be required.
• Strict adherence to our Code of Conduct, Child Safeguarding Policy, Child Safeguarding Code of Conduct, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH) Policy and the Privacy Policy is mandatory.
• Copies of our policies can be found at www.actforpeace.org.au/our-policies

• Flexible hours (role to based mostly on site)
• Training & Development
• Employee Assistance Program - Counseling
• Salary Packaging