Administrator Full Job Description Category 5 Labour Management is a leading provider of Rail, Marine, Industrial Services, Logistics and Trades personnel throughout Australia and New Zealand. Our client is a global organisation and a leader in environmental and industrial services.  We are seeking an experienced Administrator to join the team in Brooklyn VIC.About the role Creating billing documents and generating invoices  Creating and reconciling purchase orders Stock management and control Assisting with shared email inbox and shared team tasks Working closely with the finance team with end of month processes Wages/payroll data entry Skills and Experience Ability to work independently and as part of a team. General administration and accurate data entry skills. Strong attention to detail. Problem solving skills. Experience with SAP and G-Suite looked upon favourably.  Successful applicants will enjoy the following Competitive pay rates. Opportunities for career progression. Friendly and supportive team environment.  We are committed to achieving a diverse workforce, and we strongly…

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Linkforce is a leading integrated maintenance, engineering, and project services delivery business. Founded in 2007, Linkforce started with a small crew of shutdown specialists and a single utility operating in the Pilbara. Our group has now grown to an operational workforce of over 2,800 personnel with an extensive fleet of modern vehicles and equipment that operate nationwide. Due to continued growth, we are currently seeking an Operations Administrator. Based at our new CBD head office, this position is offered on a full time permanent basis. THE ROLE As an Operations Administrator you will be responsible for:   Providing administrative support to Senior Management Managing Operations inbox and meeting rooms calendar Supporting reception team with answering incoming calls and processing pre-mobilisation drug screen reports when required Liaising with multiple pathology providers to ensure the Linkforce application is up to date Organising staff functions and office events Issuing and distributing purchase orders using PRONTO Preparing and distributing multiple…

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About oOh!media oOh!media is a leading Out of Home media company that is enhancing public spaces through the creation of engaging environments that help advertisers, landlords, leaseholders, community organisations, local councils and governments reach large and diverse public audiences. The company’s extensive network of more than 37,000 digital and static asset locations includes roadsides, retail centres, airports, train stations, bus stops, office towers, and universities.  Listed on the ASX, oOh! employs around 800 people across Australia and New Zealand, and had revenues of $633.9 million in 2023.  The company invests heavily in technology, and is pioneering the use of sophisticated data techniques that enable clients to maximise their media spend through unrivalled and accurate audience targeting. Find out more at oohmedia.com.au Our culture:Join an organization united by drive, creativity, innovation, and community.?We show up and we are all here to be bold, brave, and to push the boundaries in Out Of Home advertising.?United by our commitment to imagination, you will…

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Permanent full time
Convient location within 10 minutes of Newcastle
Parking available

We're looking for an Internal Sales Administrator to join a leading solutions-based service provider in Newcastle. With National presence and over 20 years in operation, this opportunity is perfect for someone looking for a secure position with plenty of diversity. Specifics Full time permanent, Monday to Friday work week, based 10 minutes from the Newcastle CBD with parking available.
Role overview:

Manage incoming calls and emails from customers regarding requests for information, stock, purchasing and servicing
Collaborate closely with External Sales Representatives and Engineers to meet customer needs effectively
Convert leads & provide quotes to customers in a timely manner
General parts interpretation (training and ongoing support provided)
Process orders via the CRM system
Develop and maintain strong relationships with customers and key stakeholders

What we're looking for:

Experience within a Sales Admin / Internal Sales role OR parts experience
Strong administrative skills including experience working with CRM or ERP systems and Microsoft Excel
Effective communication skills with a focus on customer experience
Experience working within a technical environment and/or aptitude for learning in a technical parts environment (products include, motors, breaks, valves supplied to Coal Loading companies) Training & ongoing support provided!
Strong time management, problem solving skills and attention to detail

In return:

Stable and secure employment
Career opportunities
Convient location with parking

To be considered for this role please apply via following the prompts

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Please click here to apply.

Our Client: Our client is a top tier, ASX listed Infrastructure firm that provides a wide range of services from Engineering to Telecommunications. They are a giant within the industry, with multiple subsidiaries that are growing due to their successful portfolio of works. Due to a high volume of work, they are now looking for a Supply Chain Administrator to join the team on a full time basis in North Ryde. ... Our Client: Our client is a top tier, ASX listed Infrastructure firm that provides a wide range of services from Engineering to Telecommunications. They are a giant within the industry, with multiple subsidiaries that are growing due to their successful portfolio of works. Due to a high volume of work, they are now looking for a Supply Chain Administrator to join the team on a full time basis in North Ryde. Your New Role: Input data into the database with accuracy. Monitor stock…

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Site Administrator (Moranbah North) Apply now Job no: 496175 Work type: Full Time Fixed Term Location: Mackay & Coalfields Categories: Administration 5/2 role, based in Moranbah Full-time opportunity on long-term project Camp and meals provided or $75 per shift worked Local Living Allowance  Career development opportunities available About the Company Mastermyne's long term project at Moranbah North is seeking a Site Administrator to join the team. This project is well known for living out the behaviours that reflect our culture - The Mastermyne Way.  We look out for each other, reach higher and are trusted to perform and behave in a way that creates value to our employees, clients and the communities we work in. About the Opportunity You will work as part of a close, site-based project management team.  You will be responsible for providing administrative support across a diverse range of tasks, including: Invoicing; Accounts receivable & debtor management; Payroll functions including processing site timesheets;…

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Accounting Administration Perth Permanent / Full Time Full-time, permanent position | West Perth location. Join our collaborative Finance and Accounts department. Gain exposure to all areas of accounts | Career progression opportunities! ABOUT WARRIKAL Warrikal is a Western Australian owned and operated, multidisciplined engineering company across the mining, marine and resource sectors. Since our beginnings in 2016, we've become a preferred supplier to the resources industry delivering complete turnkey solutions for disciplines including mechanical, electrical, civil, fabrication and access support solutions.    Warrikal recognise that our greatest assets are our people; people are at the centre of everything we do. We are committed to attracting and retaining the people who have the skills, experience and values that align with ours. ABOUT THE ROLEWarrikal are currently seeking an Accounts Assistant to join our team on a permanent, full-time basis in West Perth. The position will be primarily focused on our timesheet reconciliation and approval process however you will…

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Service Administrator Assistant Faircloth & Reynolds are seeking a Service Administration Assistant to join our growing Service Department. This position will be based from our Coffs Harbour Head Office About You: We are looking for someone who is able to work as part of a team to meet departmental objectives and must possess the following skills and experience: Minimum 2 years administration experience Excellent verbal and written communication skills Experienced in providing generalist administrative support Ability to focus in a dynamic, fast paced work environment. Ability to multitask whilst maintaining good attention to detail Proficiency in Microsoft Office Suite Ability to learn new software ABM Software experience will be highly regarded About the Role: The Service Administration Assistant duties include customer service, scheduling and providing generalist administrative support the Service Department. This is a full time role that reports directly to the Service Manager. About Us: Faircloth & Reynolds has been in operation for over 37 years and…

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Warranty Administrator - Mercedes-Benz NSW Mercedes - Benz  is part of the Peter Warren Automotive is one of Australia’s largest multi-franchise automotive dealer groups. Founded in 1958, we have expanded across South West Sydney, North Shore, Regional NSW, Northern NSW, Melbourne and throughout South East Queensland. With some of the finest vehicle brands in the world we cover all aspects of vehicle ownership. With over 1,800 employees across NSW, VIC and QLD, we are focused on growing and developing a career path for all our employees. We are currently accepting applications for a full-time Warranty Administrator position to join our team at various NSW dealerships (North Shore/Campbelltown/Warwick Farm). What the role entails: Processing all warranty paperwork for our brands Ensure proper documentation and verifying criteria is provided to the manufacturer or distributor. Review and process all returned/rejected/adjusted warranty claims, track each claim until its final resolution. Reconciling all warranty receivables and working with the accounting…

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About Us
Santos provides reliable, affordable energy for progress and seeks to provide lower carbon energy over time.

Santos is a global energy company with operations across Australia, Papua New Guinea, Timor-Leste and the United States.

At Santos, our goal is to be a global leader in the energy evolution to low-carbon fuels that help the world decarbonise and continue to provide the reliable, affordable energy the world needs for modern life and human progress.

Santos is an important Australian domestic gas supplier and LNG supplier in Asia. We are committed to supplying critical fuels such as oil and gas, and abating emissions through carbon capture and storage, energy efficiency projects, use of renewables in our operations and high-quality offsets. Santos will also seek to develop low-carbon fuels as customer demand evolves.

For 70 years, Santos has been working in partnership with local communities, providing jobs and business opportunities, safely developing natural gas resources and from there powering industries and households.

Santos seeks to deliver long-term value to shareholders through our diverse portfolio of high-quality, long-life, low-cost oil and gas assets, carbon storage resources and infrastructure.

The Santos portfolio is value accretive and resilient across a range of decarbonisation scenarios. Santos has a climate transition action plan that will continue to evolve for the global energy evolution.

Santos has a regional operating model with a strong local focus. The Company’s operating structure comprises three regional business units focused on enabling and executing corporate strategy. Two divisions – Santos Energy Solutions and Santos Upstream Gas and Liquids – are accountable for global portfolio management and strategy.
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About the role
A fantastic opportunity has arisen for a skilled Systems Improvement SME to join the Santos team, based at our global headquarters in Adelaide. This position will be responsible for driving the continuous improvement of asset management systems, as well as identifying and implementing system improvements, enhancements and integrations in relation to maintenance activities.
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Key accountabilities include:?
• Perform detailed analysis of complex business process requirements and provide appropriate system solutions; identify, interpret, validate and document requirements.
• Analyse system configuration and data structures, develop solutions to optimise performance and functionality.
• Lead the development and implementation of key system enhancements to the asset management system suite of applications
• Facilitate or undertake data analysis of the Asset management system to ensure consistency of data in line with Santos standards, processes and, conventions.
• Provide Asset management system support for master data and engineering data control personnel
• Coordinate the development, cleansing and maintenance of the asset management system hierarchy in line with established standards
• Develop systems and processes to ensure asset management system data integrity.
• Provide governance, auditing and benchmarking of maintenance performance against Santos Maintenance business processes, KPls and external leading practice targets
This role sits in the maintenance function across ALL operations and is therefore uniquely positioned in the business, providing a overview of not just assets in Australia but also across Alaska and PNG as well. As such, it presents a real opportunity to genuinely add value and improve the business.

About you
The ideal candidate will possess extensive experience in administering and configuring SAP Enterprise Asset Management (EAM) modules. In addition, you will possess an ability to manage internal and external stakeholder relationships and will be well versed in business process maintenance.
Ideally, you will also possess experience in and a knowledge of SAP PM (Plant Maintenance), SCM (Supply Chain) and Finance Modules, whilst a degree qualification, or an ability to demonstrate significant training and experience within directly relevant roles, within large corporate environments would be highly desirable. Furthermore, any experience in SAP certified tools such as Prometheus and NRX, whilst not essential, would certainly be looked upon favourably.
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How to apply
Applications must be submitted via the online recruitment system before COB 17 April 2024.
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Relocation and visa sponsorship will be offered where required.

Supporting a Diverse Workforce?
Santos acknowledges that we operate on the traditional lands of Aboriginal people. We recognise the traditional rights to maintain the culture, identities, traditions, and customs on their country. We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our ongoing success.??

We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or anything else that makes us different.??

Australian Aboriginal and / or Torres Strait Islander jobseekers are strongly encouraged to apply.?


Potential Scams
There are a number of fake adverts that are impersonating Santos Limited, in these instances you will receive an e-mail from a generic e-mail address. We do not make offers without interviews or due diligence taking place. You will know if an advert is genuine if you are directed to the Santos company careers page to apply which is https://recruitment.santos.com/

Immediate Start - Temporary Position Working in an Inclusive, Supportive and Positive Work Environment About Our Client Page Personnel is partnering with a leading education organisation that offers exceptional teaching and learning to their students and share values of faith, excellence, respect, integrity and diversity. Job Description Provide efficient and hospitable service to students, staff and visitors on a daily basis Deliver administrative support to Directors Contribute to and maintain smooth office operations Coordinate accommodation and transport for students Support with student admission processes Email and Phone Management Support with student and staff enquiries Undertake general reception and administrative duties The Successful Applicant MUST have a current Working with Children Check MUST have valid Australian Police Clearance Excellent communication skills (written & verbal) Warm, friendly and approachable personality High level attention to detail Great time management skills Ability to problem solve Can build and maintain rapport with colleagues and students Efficient and effective worker Ability…

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The company: Leading National Engineering consultancy servicing the Melbourne market for over 20 years. Busy team with a positive, collaborative working environment. A busy calendar of fun social events helps to foster their strong culture. Step into a lead administration role within a Business Support team of 6, and be relied upon by the Admin Manager.  This is a senior level admin role, to bolster the capability of the administration team.  You will be a dedicated resource to the largest division in the business, of approx. 40 Engineers.  This position requires capability across: Project administration Document administration Meeting coordination and support Travel General administration About you: Preferably experience in Engineering, Architecture, Construction or other professional services firm.  However other corporate businesses will be considered Experience supporting a large team in a busy environment Multitasking and prioritising workload autonomously  Excellent time management skills and understand the challenges of a deadline driven environment Strong communication skills -…

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Delivery Nerd has an opportunity for a Contract Administrator to join our team in Castletown

The successful candidate will be highly motivated, have strong communication and organisational skills.

The successful candidate will be responsible but not limited to:
- Developing, reviewing and negotiating variations to contracts, programs, projects and services

- Recommending and negotiating variations to delivery contracts

- Act as main contact point for all inquiries and resolving problems arising in the in the project delivery process

- Manage paperwork associated with contracts programs, projects and services provided

- Provide detailed monthly, quarterly and annual reports to management ro ensure maximum service delivery.

- Collecting and analysing data associated with projects undertaken, and reporting on projects

Remuneration Package $71,000 Per Annum

Acumentis prides itself on our guiding principles, and we ask our new team members to do the same. We ask you to lead yourself (Never Quit), hold yourself accountable (Walk the Talk), while supporting the internal team, and liaising directly with external stakeholders (Support Our People and Clients), all whilst acting fairly and reasonably (Embrace Equality of Opportunity).Are you ready to put your strong administrative and support experience to use in an organisation that values your impact? Are you ready to take on a new job that provides an environment to grow yourself and your career? Acumentis would love to welcome an office administration champion to support our commercial Property Valuers throughout the Albury-Wodonga region with a full-time permanent position. You will be provided with full training in order to set you up for success.About the RoleYour role will be assisting the team and adding value from your experience and knowledge in support and administration.…

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Our client  is a leader in their industry and provide superior products, expertise and service to varying industries within Western Australia.   They are seeking a dynamic and dedicated Administrator with mobilisation or service scheduling experience.    Duties: Coordinate the mobilisation process for service projects, including resource allocation, scheduling and logistics planning Liaise with internal teams to ensure timely deployment of personnel to project sites Maintain and update records of mobilisation activity to ensure Compliance Provide administrative support to the service team , including managing paperwork, organising meetings and handling correspondence The first point of contact for client enquiries  Requirements: Advanced MS Office experience SAGE experience desirable Previous mobilisation or scheduling experience Minimum 5 years administration experience Strong attention to detail Able to multi task and meet deadlines Excellent written and verbal communication skills Have a customer centric attitude ensure all client needs are met with professionalism and accuracy Have a positive attitude and…

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A snippet of the role: Processing of debtor and creditor invoices Reconciliation of accounts Processing payments including following up of bad debtors. Processing of new account applications for debtor and creditor Maintenance of PPS register First point of contact in reception. Including answering and directing incoming calls Process and managing fortnightly and monthly payroll Process, lodge and pay PAYG, Payroll Tax, Superannuation and Activity Statements. Maintaining weekly and monthly journals for managing director and CFO Responding to all administrative and account emails Monitoring sales emails when required Send, confirm, and monitor all Ariba Network Supplier leads and orders to salesperson. Ensure all orders are monitored and paid Manage, track, and process all international purchase orders Maintenance of the inventory and office systems Liaise and complete duties for Managing Director, Accountant and CFO Systems used: Unleashed Xero Office 365 including word, excel and outlook. Ariba Network Supplier Water Corporation, Synergy and Department of Defence supplier portals…

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Accounting Administration Perth Permanent / Full Time Full-time, permanent position | West Perth location. Join our collaborative Finance and Accounts department. Gain exposure to all areas of accounts | Career progression opportunities! ABOUT WARRIKAL Warrikal is a Western Australian owned and operated, multidisciplined engineering company across the mining, marine and resource sectors. Since our beginnings in 2016, we've become a preferred supplier to the resources industry delivering complete turnkey solutions for disciplines including mechanical, electrical, civil, fabrication and access support solutions.    Warrikal recognise that our greatest assets are our people; people are at the centre of everything we do. We are committed to attracting and retaining the people who have the skills, experience and values that align with ours. ABOUT THE ROLEWarrikal are currently seeking an Accounts Assistant to join our team on a permanent, full-time basis in West Perth. The position will be primarily focused on our timesheet reconciliation and approval process however you will…

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Join a reputable, large-scale organisation Competitive day rate About Our Client The client is an Australian company operating in engineering and construction sectors, offering services to energy, resources, and infrastructure industries. Specialising in designing, constructing, and maintaining various projects within mining, oil and gas, renewable energy, and industrial sectors. Job Description Key responsibilities include; Oversee the daily operation, administration, and support of the enterprise IT systems. Implement IT changes within an ITIL framework to prevent adverse impacts on the business. Serve as a primary escalation point for resolving technical issues. Maintain current and effective communication with key stakeholders. Support and engage with a diverse customer base across office and site-based locations. Collaborate and work efficiently with other teams within the broader IT group.

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Introducing Your Potential Employer Our client, a leading Australian owned business that offers environmental consultancy services to a range of clients within the public and private sectors. Operating from their office on the City Fringe of Melbourne, this thriving business is comprised of a team of highly qualified environmental and safety consultants.  Unlocking Your Next Career Move An exciting opportunity awaits as our client seeks a Project and Office Administrator to join their team. This role will support the day-to-day operations of this growing business. The Project and Office Administrator will work across all areas of the business to ensure the smooth running of the office. Duties will include but not be limited to the following: Answering incoming calls and directing them to appropriate consultantsOffice maintenance including kitchen and shared spaces, first aid kits, arranging vehicle maintenanceOrganise internal/external functions and cateringEnsure stationery and promotional material is currentSupport and provide assistance to managers across the business…

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Admin / Secretarial / Office Support Administration Perth Permanent / Full Time Bespoke Lighting Company | Inner city location Immediate start | Permanent Opportunity Monday to Friday | Fulltime hours Our client is a highly regarded designer lighting studio and is renowned for their stunningly unique lights, while providing exceptional service through their highly experienced team. Working with exclusive international brands, their reputation precedes them throughout the market leading the way in bringing client visions to life. About this Opportunity With their head office located centrally in the city fringes, they are now seeking an experienced Client Administrator to join their collaborative team. Supporting the sales and logistics team to ensure smooth and efficient deliveries and requires an effective multi-tasker.   Starting 3rd April, this opportunity is to cover annual leave for 4 months with the view to go permanent.  Your duties will include: Update and maintain database.  Supporting sales team once an order has been…

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Senior Administrator / Coordinator Social Media Advisor – Immediate Start 3-month assignment (Melbourne CBD) Hybrid work arrangement (2-3 days per week in office) $60-70 per hour superannuation Join Australia’s leading university on a 3-month temporary assignment, commencing immediately. Embrace a hybrid work model, with 2-3 days based in our vibrant Melbourne CBD office. Earn $60-70 per hour, plus Superannuation. Our client cultivates a distinctive Melbourne experience, nurturing students to become well-rounded, thoughtful, and skilled professionals, impacting the globe positively. As part of a dynamic team overseeing organic activity across flagship university accounts, you’ll report to the Social Media Manager, working alongside three other team members. Responsibilities: Drafting engaging social media posts across all channels Producing short-form video content Amplifying organic content university-wide Providing strategic social media advice to colleagues Monitoring and evaluating social media channels, fostering engagement. Assisting the team with reputational escalation matters Requirements: Relevant degree or equivalent experience Proven track record in social…

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Our client is a global leader in precision measurement and weighing equipment for industrial and scientific purposes.The Successful Candidate will support project and office administration tasks, and will play an integral role with assisting the organisation transitioning to a new work management platform. Benefits:Join a global leader in a permanent opportunityOn-the-job training and excellent career progression opportunitiesWork with high technology products Duties will include (but not limited to):Assist with creating and maintaining project plans, schedules and budgetsCoordinate and schedule project meetings such as preparing agendas, recording minutes, and following-up on action itemsPrepare project docs – Status reports, project plans, and presentationsMaintain project records and documentation, ensuring all is up to dateMonitor project progress and track KPIs to ensure project is on trackFacilitate communication among project team members, stakeholders, and external partnersProvide admin support to the Project Team, including managing project-related email and correspondence, scheduling travel arrangements, and ordering project suppliesIdentify potential project risk and sisues, and report…

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back to search Office Administrator Our client, an exploration and resource development company, is currently seeking an individual with a background in exploration, mining, or both. Ideally, the candidate should be interested in working 2-3 days per week and willing to take on an all-around office role, with the aim of developing and strengthening office operations. Some of the main duties will include and are not limited to: Low-level of accounts Filing End-of-month reporting and checklist. General office duties Working with DMIRS and safety reporting. Ideally, an office all-rounder. About You: Wanting to work 2-3 days a week. Knowledge with Excel, Microsoft Suite, and SharePoint Must have experience in exploration or mining. Know about DMIRS reporting. Know about WHS packs. Unfortunately, we are only able to consider people with appropriate and relevant experience, and who are either Australian Permanent Residents or have the necessary permits to work in Australia. Job ID: 37855 MN Monique Nicoziani…

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back to search Office Administrator Our client, an exploration and resource development company, is currently seeking an individual with a background in exploration, mining, or both. Ideally, the candidate should be interested in working 2-3 days per week and willing to take on an all-around office role, with the aim of developing and strengthening office operations. Some of the main duties will include and are not limited to: Low-level of accounts Filing End-of-month reporting and checklist. General office duties Working with DMIRS and safety reporting. Ideally, an office all-rounder. About You: Wanting to work 2-3 days a week. Knowledge with Excel, Microsoft Suite, and SharePoint Must have experience in exploration or mining. Know about DMIRS reporting. Know about WHS packs. Unfortunately, we are only able to consider people with appropriate and relevant experience, and who are either Australian Permanent Residents or have the necessary permits to work in Australia. Job ID: 37855 MN Monique Nicoziani…

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Administrator - Operational Support Apply now Job no: 494775 Work type: Full time Location: Melbourne - CBD & Inner Suburbs Categories: Administration & Office Support Administrator - Operational Support Citywide are recruiting for an Administrator to support our Commercial Waste business based on Dynon Road. This is a fast-paced and varied role that will see you liaising with operational team members, managers, client representatives and suppliers. About Citywide At Citywide, we are a proud company with a clear purpose and mission – we shape liveable cities by delivering the full scope of civil infrastructure, open space and environmental services to government and private enterprise. Collectively, our services positively impact more than 14 million Australians every day. Duties of the role include but are not limited to: Reviewing and processing incoming work requests and updating clients. Assisting with reporting and setting up new customers. Raising, processing and receipting invoices. Raising Purchase Orders for all depot purchases. Processing…

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