An opportunity has arisen for an Executive Assistant to join our highly successful and market leading Residential team.

Based in the Melbourne CBD office above our state-of-the-art project showroom, you will work directly with our two Residential Victorian Leaders as well as our National Director of Operations, providing high level administrative support, whilst also supporting the day to day running and operations of the Residential office and its people.

This multi-faceted role will provide you with exposure to all areas of the business, and suit someone who thrives in a fast paced environment.

Your key responsibilities will include:

• Support Directors with their day to day administration;
• Assist with preparation of client presentations and reports;
• Ensure all systems, registers, filing are maintained and up to date;
• Document and report on business support processes;
• Support, facilitate and implement projects to deadline;
• Resolve issues and refer enquiries to relevant departments and managers;
• Support the role out of any IT, Finance, HR and/or Legal team initatives;
• Support in the management of the front of house area (Receptionist);
• Onboarding new staff members; and
• Assist with other administrative/adhoc duties as required.

A member of the Chief Digital & Information Officer (CDIO Team) and reporting to our newly appoint CDIO, this role contributes to our purpose by ensuring the CDIO is supported to be successful and can deliver on our strategy.

Responsible for the effective and efficient operation of the CDIO office and working as part of the broader EA team in corporate as needed.

Responsibilities include:

• Executive Support to CDIO
• Executive diary and meeting management for CDIO
• Domestic and international travel and VISA management for CDIO and direct reports
• Ensuring expense reports of CDIO and Executive direct reports are submitted by the monthly deadline.
• Budget management
• Liaise with Board administrator to ensure that the CDIO is aware of and meets all Board requirements.
• Administrative support: IT Support, records management, document formatting, (Board and ELT papers)
• Ad hoc team management (e.g. annual conferences, on-boarding new starters)
• Multi-region communication and coordination
• Running the CDIO office efficiently and effectively

At Cadmus, we believe every student should have equal opportunity to achieve academic excellence; that’s why we’re changing how the world learns!

Cadmus is a global EdTech company purposefully built for the higher education sector to break down learning barriers by providing educators and diverse student cohorts with access to high-quality learning and assessment. We’re working hard in pursuit of an ambitious, world-shaping goal: to provide 1 billion students with access to high-quality education by 2050.

That’s why we need a high-performing Executive Assistant to join our team and support our CEO and senior executive team.

• Support the CEO through calendar management, email correspondence, administrative tasks, and special projects
• Collaborate with the Business Development team to secure meetings with potential new customers in order to drive commercial growth at Cadmus
• Organise and book travel for the CEO and other team members as needed; create thoughtful itineraries to ensure the trip runs smoothly
• Maintain good relations with Investors and Board of Directors and assist with regular reporting to these groups
• Manage business admin such as office logistics, updating company records, file/document management, etc.
• Take ownership of certain HR, payroll, and accounting tasks as required

Professional Skills

• Effective Communication: Demonstrate adeptness in both written and verbal communication. Craft professional emails as a representative of the CEO and other Cadmus leaders; build strong relationships with internal and external stakeholders to secure important outcomes such as key meetings, networking, engagements, etc.
• Information Synthesis and Prioritisation: Display the ability to synthesise research findings and prioritise information effectively.
• Detail-Oriented Acumen: Exhibit meticulous attention to detail in financial, HR and accounting matters. Ensure accuracy in numerical data, minimise costs, and adeptly identify cost-saving opportunities.
• Strategic Decision-Making: Highlight your capacity to assess multiple options and navigate through switching costs. Make informed decisions that align with organisational goals while considering potential challenges and benefits.
• Self-Starter: Capable of taking tasks and seeing them through to completion with minimal guidance. Anticipate needs and problems and proactively seeks out ways to solve them.

Preferred Experience

• Hold a bachelor's degree from a leading university
• 3+ years in an administrative role supporting senior executives
• Experience working in a fast-paced, constantly-changing environment (previous start-up experience is a plus)
• Familiarity with globally distributed teams / supporting a remote-first company

• A remote-friendly, flexible working culture; where you can work from any global location
• Learning allowances; because we don’t just have words on a website, we genuinely do what we say and provide educational opportunities to all (including the Cadmus team)
• A diverse and inclusive workplace where there are no barriers to anyone succeeding
• A surrounding team of mission-driven individuals who genuinely love what they do
• Mentoring and succession planning for your career
  

Cadmus is a remote-friendly company, and this role is open to candidates all across Australia. We have an office in Melbourne for those who wish to use it.

Hiring Process

Please apply online with your resume, and instead of a cover letter, we would love you to answer a few questions.

Our interview process consists of a recruiter phone screen, a hiring manager interview, a homework task and a panel interview. These will be completed in person or online (via Zoom).

While we review your application, get to know us by visiting cadmus.io/careers (complete our values quiz!) and following our social channels (Linkedin, Facebook and Twitter).

Inclusivity at Cadmus

At Cadmus, we hire great people from a wide variety of backgrounds because it makes our company stronger. We never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, marital, or disability status. If you share our values and our enthusiasm for education, you will find a home at Cadmus.

If you need assistance or accommodations made due to a disability, please let us know.

Join our dynamic team as we embark on an exciting journey in collating, reporting, and certifying analysis data, along with overseeing sample receivals. If you thrive in a challenging environment and have a passion for meticulous data management, we want you on board for this Casual role.

Your key responsibilities in this role will include but are not limited to:

• Ensure reporting of results to customers is accurate and on time
• Maintain harmonious relationships with clients and within the operation centre and Customer Care.
• Maintain customer database
• Generate, coordinate and distribute project documentation as required
• Provide monthly reports related to Client EOM Invoicing.
• Assist with Ad Hoc projects
• Data interpretation as well as Data Entry
• Sample dispatch
• Sample receipt

A smart human once said, “Do things you

Our people love to work for us, here’s why!

• Officially B-Corp Certified, a Certified Great Place to Work 2023 and 2021 Best Workplaces winner!
• Competitive salary, free weekly lunches, awesome social events (including a social club – winery tours to museum tours), flexible working arrangements, and amazing headquarters in the CBD.
• Receive mentoring and coaching from industry leaders and plenty of opportunities for growth and promotion.
• Learning and development including internal and external training programs to build your career skills.
• An inclusive and diverse workplace culture centered on health, wellbeing and fun.
• The ability to salary sacrifice for their very own BlueRock shares
• Gym membership after one year of tenure and mobile phone allowance after 6 months!
• We have our very own BlueRock public holidays to give our people the day off, on us!

For more amazing perks of working at BlueRock and employee benefits – head to our careers page!

How to apply

If this sounds like you, then please click on the "Apply" button and follow the prompts. If you think you have what it takes, but don’t necessarily meet every single point on the job description – please still apply. We’d love to see if you could be a great fit and we can't wait to meet you!

For any questions regarding this opportunity or if you require adjustments to participate in the recruitment process, please reach out to [email protected].

BlueRock is a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.

For this role, only candidates with the eligible right to work in Australia will be considered.

Please be advised that BlueRock or any of its related or controlled entities do not accept unsolicited contact or resumes from Recruitment Agencies.

Even in 2023 it needs to be said, BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status.

YOUR MISSION

• This is a permanent full time role, 38 hours pw
• Contributing your energy and enthusiasm to a positive team environment
• Offer exceptional customer service and unforgettable shopping experience
• Assist with stock control and uphold superior visual merchandising standards
• Achieve and exceed sales targets and other KPI's
• Act responsibly in compliance with store's operation standards
• Be required to work non-traditional hours; weekends, evenings, holidays; and overtime if necessary.

YOUR TALENT

• At least 2 years of work experience in retail, customer service facing, or hospitality industry.
• Management experience is highly desirable
• Self-motivated and willingness in meeting/exceeding sales targets
• Ability to listen and use feedback constructively
• Excellent communications, relationship building and time management skills
• Be fair, honest, positive and creative in going above and beyond in serving our customers.

To be successful in this role you’ll need:

• Fabulous attitude!
• Be able to pivot between roles easily -maybe you are happy to work in laundry/catering as well
• Excellent communication and teamwork skills
• Updated knowledge on HSW guidelines and HACCP requirements
• A genuine passion for providing high quality care to the elderly
• COVID vaccinated
• NDIS check or willing to obtain 

To be successful in this role you’ll need:

• Fabulous attitude!
• Be able to pivot between roles easily -maybe you are happy to work in laundry/catering as well
• Excellent communication and teamwork skills
• Updated knowledge on HSW guidelines and HACCP requirements
• A genuine passion for providing high quality care to the elderly
• COVID vaccinated
• NDIS check or willing to obtain 

Responsible for the supervision of the smooth and efficient daily operation of the Front Desk and ensures that all hotel guests and visitors receive an optimum level of service and care at all times.

This is a hands-on role, highly customer focused, and requires an individual who can lead by example in meeting and maintaining our team brand standards. In addition, you will:

• Oversee all guest arrivals and departures, ensuring room allocations and check in/out processes adhere to agreed procedures and standards.
• Manage and supervise tasks of staff to ensure that highest quality service is delivered and department standards are met.
• Provide loyalty incentives, whilst applying a creative lens that is ambitious & “out-of-the-box”
• Review and implement Procedures
• Communicate with Hotel Manager on all matters regarding guest services & hotel operations.
• Supervise shift handover procedures.
• Coordinate and communicate with other hotel departments as required regarding general administration and operations issues.
• Provide management presence at all times by assisting with the handling of guests’ needs and complaints tactfully and efficiently.

• Charles O'Neill Hostel, Mayfield West - Newcastle 
• Lifestyle/RAO role 
• Permanent part time including weekends
• $30.71 per hour + Shift penalties + Super + NFP!
• Get to make a difference everyday!

As the Lifestyle Assistant at Charles O'Neill Hostel you will play a central role in supporting enriching leisure and social opportunities that support our residents to live a satisfying life. You will develop, implement and evaluate a wide range of social and leisure programs driven by the interests and needs of residents. 

Care plan development and capturing the unique stories and personal preferences of residents will be core to your understanding of their needs and their desire to participate in activities of interest to them. You will also work closely with families and volunteers as well as other clinical staff, to mentor and provide guidance when facilitating leisure activities and encouraging meaningful interaction.

What you will bring to the role:

• A fabulous attitude!
• Excellent program development and facilitation skills
• Outstanding people person skills and the ability to relate
• Strong documentation and experience using a computerised Care Management System (desirable)
• Passion to inspire people to live their lives with purpose and meaning
• A belief that every life can be enriched through possibility
• Certificate IV in Leisure & Lifestyle qualifications or equivalent (desirable) or a Certificate 3 in Individual Support or similar

Catholic Healthcare are a leading not-for-profit provider with over 25 years’ experience in enriching the lives of residents in residential aged care, home and community services and retirement living across NSW and SE QLD. Together, our team of over 4,500 people are dedicated to our Mission of helping the people that we serve to live life to its fullest every day. 

 Why you’ll love working with us:

• An opportunity to build a career with an established and trusted values-based organisation
• Be part of a supportive and inclusive ‘people first’ culture
• Great salary packaging opportunities and other benefits

You will need to be COVID vaccinated and have an NDIS check or be prepared to obtain one. 

So, if you’re looking for a role where you can make a positive & rewarding impact in a great organisation like ours, then we’d love to hear from you.

Apply online now.

Please note that pre-employment checks will be completed for all preferred candidates before an Offer is made.

Hello Recruitment Agencies, thanks for thinking of us. Right now, we’re looking to fill this opportunity directly so if we do need your assistance we’ll be in touch.