We are on the lookout for a proactive, detail-oriented Administration Assistant for a 6-month fixed term contract. If you are passionate about providing seamless administrative support and thriving in a fast-paced environment, this role is perfect for you.

Reporting to the National Admin Manager and located at our brand-new Wholesale site in Essendon Fields, you will play a pivotal role in supporting and providing timely administrative support to our team. Your willingness to learn, positive attitude, and strong organisational skills will be essential.

This role will see you;

• Provide administrative support to our Wholesale team
• Banking
• Sort through the mail and allocate
• Input supplier invoices
• Follow up on outstanding information related to vehicle sales
• Vehicle stock takes
• Transportation updates
• Coordinating registrations and refunds
• General/ ad-hoc reporting

We are on the lookout for a proactive, detail-oriented, full-time Administration Assistant to join our Dutton One Dealership located at Moorabbin Airport. If you are passionate about providing seamless administrative support and thriving in a fast-paced environment, this role is perfect for you.

Reporting to the Senior Administration Manager, as the Administration Assistant, you will play a crucial role in ensuring the seamless operation of the dealership, including providing administrative support to our Sales Executives, managing customer information, and maintaining accurate records. Your willingness to learn, positive attitude, and strong organisational skills will be essential.

This role will see you;

• Provide administrative support to our friendly Sales Executives.
• Accurately input and manage customer information, vehicle records, and inventory data via internal systems.
• Ensure accurate banking details are received.
• Coordinate with the onsite Finance Manager to send external invoices.
• Input supplier invoices against vehicles accurately.
• Record Roadworthy Certificate (RWC) information for each vehicle.
• Allocate registration to each vehicle sold as per VicRoads compliance.
• Processing online transactions.
• Assist the sales team in accurately entering vehicle sales and preparing paperwork for customers.
• Follow up on outstanding information related to vehicle sales
• Organise and maintain dealership records, which include signed sales contracts and documents.

• Full & Part time Ongoing opportunuites available
• Ferntree Gully & Ringwood Locations
• $30.03 - $31.66 per hour + Super + Up to $18850 in salary packaging

We are a large Public Dental agency with 18 dental chairs in Ringwood and Ferntree Gully, a mobile van and outreach programs including Smile Squad.  Smile Squad school dental program aims to transform dental care for every student attending a Victorian public school.  It won’t matter if a student is visiting an examination van in rural Victoria or a treatment van in central Melbourne – they will have a similar experience, wherever they are.

Our vision for Smile Squad is the delivery of consistent, accessible, high-quality dental care, every time. Students are quickly becoming familiar with our bright orange fleet, smart uniforms, our approachable staff and the great customer care they provide. 

You will be responsible for providing professional communication and customer service to the clients within their scope of practice of the dental assistant role. Compliance with infection control principles, maintaining the clinical environment appropriately and sterilisation of instruments is a necessary part of the role.

The maintenance of dental instruments to industry standards along with the people aspect of building and maintaining positive relationships with colleagues and clients.

As our Executive Assistant, you will be providing professional, strategic and administrative assistance and support to the Chief Customer and Commercial Officer and Chief Technology Officer based in Melbourne. This demanding position offers a unique opportunity to contribute directly to the success of NEXTDC by providing seamless support while also driving operational excellence.

Day to day duties will include the management of complex executives’ schedules, appointments and travel arrangements. You will be responsible for preparing strategic presentations, managing email campaigns, handling expenses and supporting the execution of events. This role requires the ability to anticipate needs, proactively solve problems and support cross-functional teams, ensuring our executives can operate at their highest level. You will be working and collaborating with a talented team of strategic Executive Assistants based across Sydney and Brisbane that have our leadership teams support to drive our company’s growth and success.

In addition to executive support, you will be a key figure in ensuring the smooth operation of our office environment across multiple Melbourne locations (Port Melbourne, Tullamarine and West Foostscray). Your responsibilities will include overseeing office supplies, managing catering for executive meetings, guest and customer meetings and when required, being first point of contact for any office-related needs, ensuring a welcoming and efficient workspace.

As our Executive Assistant, you will be providing professional, strategic and administrative assistance and support to the Chief Financial Officer based in Sydney and the Chief Operations officer based in Brisbane. This demanding position offers a unique opportunity to contribute directly to the success of NEXTDC by providing seamless support while also driving operational excellence.  

Day to day duties will include the management of complex executives’ schedules, appointments and travel arrangements. You will be responsible for preparing strategic presentations, managing email campaigns, handling expenses and supporting the execution of events. This role requires the ability to anticipate needs, proactively solve problems and support cross-functional teams, ensuring our executives can operate at their highest level. You will be working and collaborating with a talented team of strategic Executive Assistants based across Melbourne and Brisbane that have our leadership teams support to drive our company’s growth and success.  

In addition to executive support, you will be a key figure in ensuring the smooth operation of our office environment across multiple Sydney locations (Port Macquarie, Artarmon). Your responsibilities will also include managing office supplies across our organisation, liaising with our senior leadership team, managing catering for executive meetings, guest, and customer meetings and when required, being first point of contact for any office-related needs, ensuring a welcoming and efficient workspace.  

This is an initial 12 month Fixed Term position.