As we continue to grow, we are looking for an enthusiastic Administration Assistant who has preferably worked in the Automotive industry (but not essential) and enjoys assisting and supporting a team, problem-solving, troubleshooting, and is a skilled multi-tasker.

Reporting to the State Administration Manager and located in our automotive retail dealership in Port Melbourne, this opportunity presents the chance to add value to a dynamic team.

Tasks and responsibilities will include:

• Management of Vehicle Acquisitions and Disposals via VicRoads.
• Management of Stamp Duty/Transfer Fee payments within the System and via VicRoads
• Creation and Management of Deal Packs for all vehicle sales statewide.
• Invoice entering statewide - including liaising with Managers for approval of certain invoices
• Resolving any account queries and reconciling statements from suppliers.
• Updating shared Accounts spreadsheets
• Management of estimated costs on vehicles - assisting Senior Admin Manager to accrue for any expenditure items and the removal of these estimates when invoices are received
• General Office Administration and Reporting

We’re an award-winning business outsourcer providing offshore and onshore staffing solutions that are Safe, Flexible and Innovative for our global clients. 

As an Acquire BPO employee, your role is vital in achieving and exceeding individual and team targets that support company objectives, while building and maintaining customer relationships. You’re also responsible for complying with and enforcing procedures aligned with our information security policies.

As a values-led organisation, we expect all our team members to exemplify our four values of Collaboration, Impact, Passion and Transparency.       

A SNAPSHOT OF YOUR ROLE:

As the Executive Assistant to the Chief Executive Officer (CEO) this position provides high level executive and personal support to our founder and CEO and at times other executives with extensive travel obligations and administrative support.  You will be a proactive problem solver with exceptional communication and organizational skills and a meticulous attention to detail. You will be supporting by organizing and maintaining schedules and assisting by performing a variety of tasks across both personal and business areas. The ideal person is highly self-motivated, professional and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

KEY RESPONSIBILITIES:

• Manage business and personal schedules of the CEO, including proactive diary management, arranging and scheduling appointments, agendas, calls, travel and accommodation arrangements.

• Calendar management, scheduling of meetings, assisting with preparation prior to meetings and managing travel itineraries

• Management of personal invoices, reconciliations and other items as directed

• Maintain professional and strict confidentiality with all materials and exercise discretion when interfacing with the business

• Act as the point of contact between the executive and internal and external  individuals

• Precise note and minute recording for meetings when required

• Maintain and refine internal processes that support the CEO both business and personal tasks

• Develop and sustain a level of professionalism among staff and clientele

• Preparation of internal and external corporate documents

• Organize and plan events as required

• Greet and welcome guests when they arrive at the office

• Arrange catering for meetings and events

• Other personal and business tasks as requested

A BIT ABOUT YOU

• 5+ years’ experience as an Executive Assistant, Personal Assistant or similar role

• High level of organisational, and time management skills

• Excellent verbal and written communication skills

• Discretion and ability to handle sensitive information confidentiality

• Ability to manage multiple tasks at once and prioritize accordingly

• Punctual and well-presented with friendly disposition

• Potential overseas and interstate travel to the companies offices that are located across Australia, United States, Philippines and the Dominican Republic

WHAT WE VALUE

We’re proud of our diverse global team, all working together and adhering to these common values:

• Collaboration: Brilliant jerks can be brilliant elsewhere.

• Impact: Do, get it done, create impact.

• Passion: Be positive, bring passion and energy.

• Transparency: A transparent team can help each with other.

Acquire BPO is a business outsourcer with a vision is to connect organisations to skilled people globally. Our mission is to be the partner of choice for corporate growth, by enabling businesses to leverage the best global resources at the right price.

I have read and understood this Position Description and am happy to abide by it while employed by Acquire BPO.

Join the A-Team and experience the A-Life!

About us

Fleet Healthcare was founded with the purpose of revolutionising the mobile healthcare industry, by delivering the highest quality of care possible to individuals at a location that suits them best. Fleet Healthcare specialises in delivering mobile healthcare services in the comfort and convenience of the client's desired location. Our provision of services is constantly expanding.

We currently provide the following services:

• Physiotherapy 
• Exercise Physiology 
• Massage Therapy 
• Occupational Therapy
• Podiatry
• Dietetics
• Chiropractic

We work with clients from all different backgrounds, inclusive of, but not exclusive to elderly people, people with disability, children, adults, and athletes. Fleet Healthcare aims to deliver the highest quality mobile healthcare to the client – wherever they are – making the process of receiving healthcare services as convenient and effective as possible, regardless of the client's situation.

Tasks & responsibilities

• Content creation for social media and email marketing
• Phone communication
• Email communication
• Client bookings
• Therapist diary management
• Preparing reports and documents
• Therapist and client recruitment
• Task delegation
• Equipment orders

Qualifications & experience 

• Prior content creation, social media and email marketing experience
• Prior administration experience/training 
• Prior diary management experience 

Benefits

• Work collaboratively with other staff members in a modern newly furnished office.
• Great location, close to cafes, gyms, shopping centres, and the beach.
• Support & training as required to assist in developing the skills required for your role.
• Annual pay reviews with the possibility of pay increases.
• Opportunity for job role promotions.

Elements of Byron is an award-winning Beach front resort, nestled on 50 acres of absolute beach front paradise in Byron Bay. The role of Recruitment Admin Resourcer will support our Talent and Culture Manager who is responsible for Recruitment, Culture and Training at the resort.

This is a full time position working 5 days Mon-Fri, 8.30am - 4.30pm.

You will be responsible for providing admin and some recruitment support to ensure that effective candidate management and communication is maintained with all applicants who are applying for roles at the resort. There is a high volume of candidate calls, email correspondence and diary management, so your ability to manage multiple tasks will see you excel.

This role would suit someone who is extremely organised, has high attention to detail, can juggle multiple tasks and prioritise, while remaining cool under pressure. It is essential that you have worked in a HR or Recruitment environment, but please be aware that this is not a stand alone recruitment role. It would suit someone junior who has an interest in developing their recruitment or HR experience.

Your responsibilities will include but are not limited to:

• Phone screening and shortlisting of candidates using our candidate management system (Workable)
• Adding new employee details to Humanforce and following up on their onboarding progress
• Monitor and respond to telephone and email queries regarding interviews or start date information
• Diary management of Talent and Culture Managers inbox and calendar
• Assisting with the coordinating of recruitment activities including scheduling interviews, performing reference checks, and managing correspondence during the recruitment process
• Schedule learning and development training sessions and update the training calendar
• Co-ordinate administration processes for probation reviews, performance development reviews, employee visas, RSA’s, Drivers Licences, and other licence renewals as required
• Other ad hoc administration assistance as required

• Previous experience in a similar HR or Recruitment support role
• An HR Qualification would be highly regarded but is not essential
• Well presented with excellent communication (written and verbal) and interpersonal skills
• Well organised with strong attention to detail
• Remain calm, patient and organised in high volume work situations
• Results oriented and ‘can do’ positive attitude
• High level administration and organizational skills
• Display a high energy level
• Intermediate to advanced skill level - Microsoft Office Suite

• Restaurant, Accommodation and Spa treatment staff discounts
• Employee Assistance Program
• Full Day Orientation and dedicated departmental training
• Annual and fortnightly staff awards
• Refer a friend incentive
• Stability and long term employment opportunities for the right candidate
• Work in a beautiful beach side award winning resort
• Parking available on site

For more information please contact Justine Dorrell on 02 6639 1516

Role: Patient Services Assistant

Reports to (position): Dialysis Clinic Manager

• To provide support to the nursing staff in the dialysis clinic by performing non-clinical duties relating to direct and indirect patient care.
• Functions as a team member, promoting the values, missions and goals of the clinic and company, constantly working towards their achievement.

Key Responsibilities:

• Protects the rights of patients by adhering to Privacy Principles and providing an excellent standard of care.
• Ensures cleanliness and neatness of patient’s environment and stock room
• Ensures cleaning of the Isolation rooms is done when required.
• Cleans exterior of dialysis machines, patient chairs and over-bed tables as per policy and procedures
• Assists with basic food preparation and delivery of nutritional requirements to patients as well as assists with meal ordering
• Serves, distributes and collects patient / visitors meals and refreshments
• Arranges patient transport from Dialysis treatment
• Attends to the re-stocking of consumables in the stock room and trolley/s as required for daily operation of the clinic 
• Monitors consumable stores and orders stock as required
• Confirms delivery of stock, checks inventory and documentation
• Performs stocktake when requested
• Maintains Clinic Manager database
• Ensures routine collection and appropriate disposal of linen, rubbish and contaminated waste
• Orders and pack away linen
• Assist in the collection of blood samples by pathology lab, help spin blood before collection 
• Participates in Quality Improvements  activities as required by the Dialysis Clinic Manager
• Ensures/promotes a safe, secure and healthy working environment to staff and a comfortable, safe environment for visitors and patients as detailed in the Workplace Health and Safety policy (FMEAU-28).

Engages in interne.al and external in-service activities to enhance / maintain skills and knowledge

The Assistant Workplace Manager plays a pivotal role within our Workplace Management Services Team on site with our client partner. This role works closely with the Workplace Manager and National Workplace Manager to ensure the delivery of exceptional tenancy support and uphold the highest standards of workplace efficiency and productivity. This position requires a proactive approach to service delivery, ensuring client satisfaction while adhering to service level agreements and key performance indicators.

• Supervise the delivery of Workplace Support services with particular focus on space management, meeting room use and space presentation
• Deliver best-in-class Client and Employee workplace experiences
• Oversee Help Desk operations including Access Card management, locker allocation, and Environment Health and Safety compliance
• Maintain the presentation and cleanliness of the tenancy
• Ensure the delivery of contracted Workplace services in line with SLAs/KPIs.