The role of Executive Assistant is to provide all administrative support to the General Manager, Retail Claims.

Responsibilities are as follows:

• Manage phone calls and incoming emails/correspondence, redirecting questions and issues where appropriate and/or drafting acknowledgement or responses to email and letters.
• Manage diary, including scheduling meetings, prioritising conflicting needs and ensuring time is appropriately available for critical meetings and issues.
• Work closely with the General Managers, to keep them well informed of upcoming commitments, following up as appropriate.
• Ensure the General Managers have relevant and appropriate documentation in advance of meetings and events.
• Review and edit reports, presentations etc. as required.
• Develop content for communications either internally or externally.
• Ensure requests/action items for the General Managers are proactively followed up and resolved in a timely manner.
• Plan and organise team meetings, events and communications.
• Arrange domestic and international travel plans and itineraries.
• Manage ad hoc requests and/or projects from the General Managers as required.
• Reporting and expense management.
• Communicate directly, and on behalf of the General Managers, with the Executive Team and their respective EAs on a range of matters.
• Pro-actively establish and maintain strong working relationships with the Executive Team and Executive Assistants.
• Functional responsibilities for the Executive & Personal Assistants within TAL.

About PMX

PMX is the central investment practice for Publicis Media. We’re responsible for the smart application of investment by leveraging scale, marketplace innovation, deeper partnerships, and intelligence.

We are a dedicated, passionate, and expanding team, focused on delivering growth by educating and driving adoption of Publicis Groupe solutions including:

• Precision (delivering holistic programmatic value to clients and acting as the guardian of programmatic solutions. These are dedicated to the advancement and increased adoption of technology and data to drive client effectiveness and media efficiency)
• APEX (an innovative and disruptive investment solution designed to create unique opportunities that deliver tangible business benefits)
• Partnerships (developed both regionally and locally with selected key vendors to provide unique, innovative, and ultimately functional, benefits for our clients. We structure our partnerships to promote true collaboration and best in class work across our agencies)

The Role

As the Executive Assistant, you will work with the CEO and PMX leadership team across Australia and New Zealand to drive operational efficiency and importantly the effectiveness of our strategic priorities. You will be responsible for central management and implementation of initiatives and programs across PMX and work with divisional leads to track and drive implementation of agreed goals.

Core responsibilities will be focussed around the following areas:

Executive Assistance

• Pre-emptive administrative support – provide comprehensive administrative help to the CEO including handling intricate calendars, scheduling high-level meetings, and coordinating intricate travel arrangements
• Document preparation & collaboration – prepare and edit correspondence, reports, presentations (using PowerPoint or other packages), and other critical documents, ensuring accuracy and a high standard of professionalism.
• Meeting coordination – organise and coordinate executive meetings and Town Halls, including agenda preparation, minute-taking, and follow-up on action items, ensuring that the CEO is well-prepared for all engagements.
• Project management – assist with high-priority projects and strategic initiatives (such as leadership offsites), ensuring timely completion and adherence to company standards and CEO expectations.
• Confidentiality – handle highly confidential information with utmost discretion and always maintain confidentiality.

PMX Operations

• Recommend and implement operational process and performance improvements.
• Collaborate with senior leaders and the People and Culture lead in the development, measurement of performance goals and long-term operational plans.
• Partner with the People & Culture lead to coordinate the PMX employee engagement program, ensuring initiatives are implemented.
• Support the People and Culture lead as required.
• Support the CEO on all operational aspects of engaging PMX employees, partners and media agencies across Australia and New Zealand.
• Elevate the PMX profile internally and externally by managing content with PMX, Media Agencies, Publicis Corporate and trade media.
• Central management of the PMX communications plan working with the Publicis Head of Corporate Affairs and PMX leadership team.
• Manage and coordinate the online PMX Hub which requires ensuring updated content from all PMX divisions along with the management of agency employee access.
• Manage and coordinate all regional and global requests which range from monthly regional reviews to new business content requests.

PMX Partnerships

• Centrally manage the PMX partnership program specifically focusing on external media partners.
• Discuss, prepare, and schedule partner sessions and events across Publicis and its agencies.
• Ensure all interactions with our partners uphold the high standard of PMX. This will involve but not limited to the coordination and review of any content, setting and sharing the agenda and follow through for leadership meetings.

PMX Leadership and Accountability

• Support the CEO with the management and delivery of all agreed divisional quarterly and annual plans.
• Coordination and review of all content for the Internal PMX quarterly divisional strategic reviews including follow through with agreed actions.
• Support the CEO with the management and preparation for the monthly, quarterly, and annual KPI / OKR reviews.
• Support the CEO on all operational aspects of engaging PMX employees, partners and media agencies across Australia and New Zealand.
• Support PMX divisional leads with key interactions with internal operational requirements

Skills and Experience

• Minimum 5 years’ experience in executive assistance, business administration and/or, operations
• Experience in project management, developing budgets and business plans
• Ability to streamline and implement process within a changing environment
• Have high attention to detail, possess an ability to multi-task and work well under pressure and in a fast paced and dynamic environment.
• Organised and self-motivated/proactive.
• Track record of successful stakeholder management.
• Exceptional time management skills.
• Excellent written and verbal communication skills.

Publicis Groupe Benefits

Be a part of the Publicis Groupe family, recent winner of the Employer of Choice Awards and one of the world’s most progressive and dynamic modern communications businesses. You can learn more about us at www.publicisgroupeanz.com.

Enjoy all the perks that come with our network offering:

• A comprehensive Wholeself program supporting Physical, Mindful and Financial wellbeing.
• A creative, lively and rewarding office environment where people love working with each other, supported by our Publicis Liberté flexibility approach “working your way, with us!”
• Access to our Global AI Platform, Marcel, connecting Publicis Groupe employees with opportunities for career mobility and collaboration across our global network.
• Extensive Learning & Development opportunities, including more than 15,000 learning programs via our online learning platform Marcel Classes.
• A culture of open feedback and support to reach your goals through our Career Conversations program.
• A committed Diversity, Equality and Inclusion strategy driven through our Viva! Women, Égalité, enABLE, EmbRACE and Ecologique committees.
• Leave benefits including Birthday Leave, Flexible Public Holidays, and an additional 5 days of leave (after 2 years of service).
• Work Your World program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year.
• Parental leave policy with up to 18 weeks (based on tenure) paid primary carer leave, secondary carer swap and Cub Care leave.
• Access to counsellors, psychologists and professionals through Sonder - an all-in-on digital wellbeing technology platform designed to support psychological, medical & safety needs.
• Proud partners of Diversity Council Australia, Pride in Diversity, Family Friendly Workplaces, Supply Nation and the Australian Disability Network.

If you don’t tick every box in this ad, please don’t rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who share our values of inclusion, collaboration, adaptability, fearlessness, and integrity, rather than ticking boxes – so if this role resonates with you, please apply.

Diversity. Inclusion. Equity. More than just words, these are part of our DNA. At Publicis Groupe we are committed to the inclusion and recognition of all people; regardless of race, age, culture, ability, ethnicity, gender identity or expression, sexual orientation, marital status, and religious affiliation. We believe that to deliver the best solutions to our clients, our people need to reflect the diverse communities in which our clients operate in. We value diversity and the skills, knowledge and experience that difference brings to our culture and solutions. 

Uniqueness is powerful; without it we wouldn’t be where we are today. So be you – we like it that way. 

We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process.  If you need any assistance or adjustments, please contact us via [email protected] - your personal information will be kept confidential.

We are seeking a meticulous and dedicated Accounts Payable Specialist to join our finance team on a 12 month fixed term contract. The successful candidate will ensure absolute accurate and timely processing of invoices and payments, maintaining a high standard of compliance with company policies.

Responsibilities:

• Responding to suppliers queries in a timely manner, to satisfy their requests, while considering Accor’s payment cycles.
• Communication with Pacific Office and hotel queries on status of invoice payments.
• Verify and capture invoice data in Concur Invoice.
• Facilitate new supplier credential verification using EFTSure.
• Ensure invoice accuracy, correct GST, account codes, bank details, and approved purchase orders.
• Review corporate credit card and employee reimbursements.
• Prevent duplicate accounting or payments.
• Process foreign currency invoices outside of Concur Invoice.
• Post cashbook journals for payments promptly.
• Process monthly expense claims in Concur.
• Compile FCM data for accurate GL posting and payments.
• Set up foreign currency and EFT payments.
• Perform supplier reconciliations and address vendor payment queries.
• Assist with standard and ad-hoc supplier invoice recharges.
• Account for gift-card redemption and complete balance sheet reconciliations.
• Support FBT transactions reporting and anti-corruption controls.
• Contribute to finance team meetings, system improvements, and training programs.

The role of Executive Assistant will support a Lead Ombudsman in the Small Business and Transactions team and the EGM of Policy, with responsibility for administration, diary management, coordination and proactive executive support. The role is based in our state-of-the art newly refurbished Sydney CBD offices. 

Typically, in this role you will:

• Provide extensive diary coordination including management of operating rhythm and cadence.
• Coordinate meetings including room booking, agenda, organising attendees/ speakers, pre-work and printing collateral, IT, catering, actions/ minutes.
• Organise travel and itinerary including travel to/from airport, flights, accommodation, reservations.
• Manage people and finance administrative activities from recruitment and onboarding, through to offboarding, as well as purchase orders, payment of invoices, credit card reconciliation and support budget management.
• Prepare draft communications, cascade relevant information, manage email and other correspondence.
• Prepare draft papers, presentations for external and internal engagements, training collateral, reporting, as well as formatting, printing, distribution.
• Coordinate celebrations, recognitions, engagement initiatives, milestones, social calendar
• Support cyclical business activities, such as business planning, performance and development, engagement surveys.
• Support the wider team, other EA’s and projects as required.

We are looking for a talented Digital Marketing Executive. You will play a crucial role in implementing and managing our digital marketing strategies, optimizing our online presence, and driving brand awareness and engagement.

• Create custom triggers within Google Tag Manager to capture specific user interactions, events, and data points that are essential to our tracking requirements.
• Optimize the data layer and events to improve data quality and efficiency.
• Lead the migration of client-side tags to server-side in Google Tag Manager for improved performance and security.
• Modify the JavaScript and HTML code to enhance the existing feature tracking
• Knowledge of digital marketing tools and platforms, including Google Analytics, Google AdWords, social media management tools, and email marketing software
• Investigate and resolve QA discrepancy issues arising from new tag implementations
• Understanding of SEO principles and best practices
• Experience in managing and optimizing digital advertising campaigns
• Strong communication and writing skills
• Ability to analyze data and provide actionable insights
• Proactive and self-motivated with the ability to work independently and as part of a team
• Passion for technology and the digital marketing field

About Us

Zone IT Solutions is Australia based Recruitment Company. We specialize in Digital, ERP and larger IT Services. We offer flexible, efficient and collaborative solutions to any organization that requires IT, experts. Our agile, agnostic and flexible solutions will help you source the IT Expertise you need. Our delivery Offices are in Melbourne, Sydney and India. If you are looking for new opportunities your profile at [email protected] or contact us at 0434189909

Also follow our LinkedIn page for new job opportunities and more.

Zone IT Solutions is an equal opportunity employer and our recruitment process focuses on essential skills and abilities. We welcome applicants from a diverse range of backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds and people with disabilities.

• Develop and execute integrated marketing plans for both Mercure Sydney and Ibis Sydney World Square.
• Manage and optimize digital marketing campaigns, including social media, email marketing, SEO, and PPC.
• Create compelling content for various channels, including websites, social media, newsletters, and promotional materials.
• Analyze market trends, competitor activities, and customer feedback to identify opportunities for growth and improvement.
• Collaborate with the sales teams to develop and promote special offers, packages, and events.
• Establish and maintain relationships with external partners, such as advertising agencies, media outlets, and influencers.
• Organise and participate in promotional events and activities to increase brand visibility and engagement.
• Track and report on the performance of marketing initiatives, providing insights and recommendations for future campaigns.
• Stay informed about the latest industry trends and best practices in marketing and hospitality.

As a Sales Executive you will be responsible for supporting the Sales team in Corporate Subscriptions by handling new business enquiries & assisting with the renewals for currently held corporate digital & print subscriptions (identifying upsell opportunities). You will also be responsible for developing sales proposals, producing usage reports for clients and identifying new business opportunities.

Day to day you will:

• Close new business deals/ acquire new accounts. Handle all stages of the sales process from lead to conversion
• Renew the existing client base, identify and convert upsell opportunities (Enterprise, Site, Team & Print)
• Provide accurate and timely reporting on existing client base and personal new business pipeline
• Support the Sales Manager with the coordination of team operations
• Attend customer related events to help build customer relationships
• Be responsible for the hygiene and management of the Salesforce data set
• Further develop a knowledge of subscription products within your portfolio with a key focus on enterprise clients
• Provide effective, timely and accurate responses to customer enquiries

Please note, this position is based in Sydney and includes hybrid work arrangements! 

The Commercial discipline is responsible for driving business growth, managing partnerships, and providing industry subject matter expertise and advisory to both clients and internal teams. This strategic and consultative team creates meaningful relationships with clients through their combined knowledge of IT services industry trends and pain points. Members include business development staff of all levels, client partners, alliances and partnerships managers, industry advisors, and operational leads.

As a Business Development Executive (BDE) focused on the SCM, Logistics & Travel industries, you will play a pivotal role in expanding our client base and driving revenue growth as a valuable team member of our Sales and Marketing team, using your expertise to discover and capitalize on new business opportunities within the automotive industry.

Responsibilities:

• Drive the sales pipeline by engaging new and existing clients within the SCM, Logistics & Travel Industries
• Drive client engagement and proposal development.
• Plan and carry out business activities to build client relationships and secure opportunities.
• Collaborate with senior sales and delivery teams to articulate Endava's value proposition effectively.
• Develop and maintain a target account list with defined prospect/client profiles and key value propositions.
• Demonstrate a strong understanding of industry verticals and sub-verticals, providing insights and case studies to support sales efforts.
• Lead discussions with industry professionals and stakeholders to generate interest and showcase expertise in key industry topics.

Orgvue is an organizational design and planning platform that empowers your business to transform its workforce by understanding the work people do and the skills they have. Our platform connects strategy to structure, providing clarity of vision, so you can build a more adaptable, better performing organization that thrives in a constantly changing world of work.

The world’s largest and best-known enterprises and consulting firms use Orgvue to visualize and model current and future states of the organization and make faster, more informed decisions. The company is headquartered in London, with offices in Philadelphia, The Hague, Toronto, and Sydney.

We are seeking a high-energy, motivated sales professional with strong professional networks and thought leadership skills to develop the APAC territory to be based in Sydney.

Role

The position offers a unique opportunity to develop relationships with key contacts in firms (CHROs, CFOs, COOs), identify opportunities, negotiate and close new business and work with the delivery teams to deploy our award-winning organization modelling platform, Orgvue.

The individual will target firms in the APAC region with a primary focus on Australia with a view to them utilizing the Orgvue platform to a) aid in their transformation and acquisition/divestiture processes; and/or b) visualize, re-model and manage the workforce across all their business units. The individual will be working with a highly collaborative and dynamic team of professionals.

Responsibilities

• Research key accounts to assess business opportunities.
• Create and manage telephone, email and social media prospecting campaigns for new business.
• Meet agreed monthly/quarterly/annual performance objectives in both sales activity (meetings/demos) and quota achievement.
• Use thought leadership (e.g. disruptive trends in their chosen vertical) to establish advisory relationships with influencers and decision-makers in target accounts.
• Lead solution discovery to understand client requirements, objectives and priorities.
• Present the Orgvue platform using Challenger techniques, including team and/or consultative presentations and efforts.
• Work with senior management and corporate counsel, negotiate contracts and provide all follow-up to deliver signed contracts.
• Maintain strong sales pipeline and forecast to increase visibility of short and long-term prospects through our CRM.
• Work with existing clients to further develop their communities and provide new introductions.

• Bachelor’s degree or equivalent experience required
• 3+ years of quota bearing experience in enterprise software sales with an established network of professional contacts
• Consistently exceeded quarterly and annual quotas
• Understands and demonstrates aptitude in managing and leveraging relationships to secure business and executive alignment at accounts
• Extensive latitude for independent judgment and the ability to travel and work without supervision on complex projects
• Demonstrable knowledge of FSI, Healthcare, Energy, FMCG, TMT or Retail verticals
• Excellent verbal and written (including presentations) communication skills, including the ability to speak publicly to groups.

• Hybrid Working in Sydney

• Wellbeing: Sanctus Coaching, Headspace mindfulness app, Virtual fitness sessions, Wellbeing webinars, Annual Wellbeing day
• Summer Fridays
• 25 days paid vacation (plus 1 extra day for every year of employment up to a maximum of 30 days)
• Highly competitive commission structure

Here at Orgvue we promote individualism and a diverse workforce to build on our future success