• Ensuring all Accounts Receivables are collected and processed in an accurate and timely manner in line with relevant policies.
• Be responsible for reconciliation of accounts with regular and accurate reporting and customer resolution.
• Ensure all customer records are continuously updated in the finance system.
• Full function Accounts Receivable including allocations, receipting and collections
• Month-end reconciliations and reporting
• Ad hoc finance tasks
   

This pivotal role provides high-level administrative support to VPO NSW & ACT – Premium, Midscale & Economy and Regional Executive Team:

• Maintain effective working relationships with relevant internal and external stakeholders including Regional team, Operational teams, owners and consultants, owners and suppliers by ensuring communication is regular and appropriate 
• Liaise with other EA’s to ensure communication, processes and procedures across the Group are consistent 
• Prepare communication to send to Properties/Business units
• Assist with the coordination and management of projects 

Duties will include, but are not limited too:

• Provide quotations for conference and events proposals covering venue, function, menu and accommodation costs ensuring revenue is maximized
• Taking complete ownership of the Events Coordination process in all aspects
• Coordinating and delivering a range of events simultaneously
• Building event orders, floor plans and running the weekly event meetings
• All administrative tasks including: billing, payments & post event follow up
• Liaising with the entire operations team to ensure high quality, impeccable service and experience is provided
• Client relationship building to proactively secure repeat business. 
• Drive sales to ensure conversion targets are achieved.
• Conduct exceptional site inspections with clients to showcase hotel facilities

This is your opportunity to join our team of forward-thinking, change-making individuals. Operating at the intersection of health and tech, you'll help us shape the future of healthcare. 

Our Mission

Healthengine’s mission is to improve access to healthcare by helping Australians find and connect with all primary care providers. We strive to achieve this through Australia’s leading healthcare marketplace, bringing together over 4 million active Australians, and more than 10 thousand practitioners that are powered by our technology - and growing.

We’re all patients, right? So, it’s easy to get behind a mission that seeks to improve the healthcare experience for all Australians. 

The Gig

This role aims to ensure the accurate and timely processing of payroll for Healthengine employees and to manage the payment of invoices and expenses incurred by Healthengine, in line with purchasing guidelines. 

This part-time position offers 30 hours per week, working across 4 or 5 days. We’re open to providing flexibility for the right candidate.

Responsibilities:

Payroll Responsibilities:

• Process monthly payroll for up to 80  employees including superannuation, payroll tax, PAYG and salary sacrifice payments

• Ensure compliance with relevant Australian laws, regulations and awards related to payroll, taxation, superannuation, and other statutory requirements 

• Generating payroll reports as required including end-of-year payroll reporting 

• Provide training and support to employees on payroll-related matters

• Identify opportunities to streamline payroll processes, improve accuracy, and enhance efficiency through automation or process improvements 

• Maintaining up to date payroll policies and procedures 

Accounts Payable Responsibilities:

• Processing supplier invoices including matching invoices with purchase orders and other documentation and accurately entering data into the accounting system

• Initiating payments to vendors and suppliers in accordance with payment terms and purchasing policy

• Communicating with suppliers for all accounts payable-related matters

• Processing employee expense reports and employee reimbursements

• Assist with month-end closing activities

• Collaborating with other departments to resolve issues and ensure accurate financial reporting

• Identifying opportunities to streamline accounts payable processes, improve efficiency, and reduce costs through automation or process improvements

• Maintaining up-to-date accounts payable policies and procedures 

General:

• Providing ad-hoc support to members of the Finance and People Teams 

• Assistance with the preparation of quarterly business activity statements

• Assistance with the preparation of the annual fringe benefits tax return 

About You

You're the kind of person who takes accountability in a fast-paced, autonomous and flexible environment. Fast may be your default (like us!) but you never, ever compromise on what’s important, willing to take a steady, more informed approach when it comes to maintaining the trust of our team and customers. You handle change like a pro, and continuous improvement is a way of life. You are not afraid to speak up and share your thoughts respectfully, with the intention of making positive change. You take initiative and drive your own learning journey without waiting for someone to point you in the right direction. And ultimately, you care: about people, health and innovation. 

Experience you’ll bring:

• Experience managing and processing payroll and accounts payable

• 2+ years experience in a similar position

• Proficient in accounting software and Microsoft Office applications, especially Excel.

• Thorough understanding of GST and its application to invoice processing

• Experience with Oracle NetSuite and Infinite Cloud (preferred, though not essential)

Additional Information

The perks behind the work

Healthengine is where you’ll be your best self. You’ll collaborate with smart, interesting people who will challenge you to be better. You will learn a lot and grow even more. Healthengine is the ideal workplace to bring ideas, make change and leave a lasting impact on your team and the industry. 

In addition to an array of growth opportunities, we also offer:

• A hybrid workplace that offers flexibility to balance work and life

• A vibrant social calendar of events, quarterly team-building activities and more

• Unlimited coffee and snacks, and a subsidised vending machine in our Perth office 

• Awesome discounts and salary packaging options through our benefit partner, Maxxia

• Access to learning resources to develop your personal and professional skills 

• Workplace wellness program, including extra leave and access to EAP and other wellbeing resources

• Extra leave so you can recharge and focus on your wellbeing 

• Support for you when it comes time to grow your family with paid parental leave

We're proud to share that Healthengine ranked 13th Best Workplace in Technology 2023 and are a certified Great Place to Work in Australia 2024.

Diversity and inclusion

At Healthengine, we believe in the power of a diverse work environment to fulfil our mission and better serve our providers and patients. We’ve created a culture that genuinely values diverse perspectives and backgrounds, knowing that our differences can inspire new ideas. We are fully committed to building and maintaining our inclusive environment where all voices are respected and heard. If you think you have what it takes but don't check all the boxes, reach out anyway - we’d love to hear from you.